Trustees’ Annual Report for the period
From 1 April 2020 To 31 March 2021
Charity name: Grindon Parish Hall Charity registration number: 1187353
Objectives and Activities
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Summary of the purposes
of the charity as set out (i) To promote for the benefit of the inhabitants of
in its governing Thorpe Thewles and the surrounding district
document without distinction of sex, sexual orientation, race
or of political, religious or other opinions, by
associating together the said inhabitants and the
local authorities, voluntary and other
organisations in a common effort to advance
education and to provide facilities in the interests
of social welfare for recreation and other leisure
time occupations with the objects of improving
the conditions of life of the said inhabitants.
(ii) to establish or secure the establishment of a
community hall and to maintain and manage the
same in furtherance of these objects.
Summary of the main During this reporting period the hall has has been
activities in relation to the subject of an extensive modernisation and
those purposes for the refurbishment process as well as the continuance
public benefit, in of routine maintenance. Unfortunately, the hall
particular, the activities, has been closed for virtually the whole of the
projects or services reporting period due to COVID-19 restrictions and
identified in the the modernisation project. Use of the hall
accounts. recommenced shortly before the close of the
reporting period for one activity involving
children. A number of activities were undertaken
to prepare for fuller re-openning of the hall in line
with the charitable objectives, as conditions
permitted.
Statement confirming The trustees have taken account of the statement
whether the trustees on public benefit during their decisions
have had regard to the throughout the year. In particular, the
guidance issued by the modernisation and refurbishment programme has
Charity Commission on taken account of the need to maximise access to
public benefit the hall, for example through the provision of
hearing loop, and in terms of physical access.
Where possible we have tried to support groups
which generally serve the population of Thorpe
Thewles and the surrounding area, to continue
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their existence through a difficult period despite the fact normal operations have been impossible whilst the hall has been closed.
Additional information
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Contribution made by The Hall relies substantially on the efforts of
volunteers volunteers for its operation. Amongst the
contributions volunteers make to the operation of
the hall are financial, booking and other
administration, laying out the hall for specific
events, minor maintenance, grant applications,
and opening and closing of the hall. Although a
fully defensible figure is difficult to produce, it is
estimated volunteers contribute in excess of 2
staff FTE. However this declined during closure of
the hall due to lockdowns.
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Achievements and Performance
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
During the reporting period the primary achievement of the charity has been to see through the completion of the modernisation and refurbishment programme which provides a sound basis for the sustainable operation of the hall for the foreseeable future. As the hall is the only truly public space in the village of Thorpe Thewles it provides a unique resource to allow the increasingly aging and often isolated residents of the village and surrounding area to socialise, and participate in a variety of educational, recreational activities as well as those promoting health and well-being. (The village does have two public houses, but these are increasing targeted at a relatively up market food trade for a broader geographical area and therefore limited in the support they give to our target benefciaries). |
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Additional information
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In 2017 the unincorporated trust which preceded
Performance of the establishment of the CIO set itself the
fundraising activities objective of “Future Proofing Grindon Parish Hall”,
against objectives set which entailed raising substantial funds to invest
the physical infrastructure of the hall (amongst
other things). This developed into a programme
which required the raising of over £150,000 which
has been achieved, and most of the objectives of
the programme proposed at that time have been
accomplished.
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Financial Review
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Review of the charity’s The financial year 2020-2021 saw Grindon Parish
financial position at the Hall closed due to Covid-19 regulations and
end of the period refurbishment. Income for Hall use was limited to
that owed at the end of the previous financial year
– £210. Due to non-use of the hall in 2020-2021
there was no income generated. However, we did
receive Covid-19 Grant Funding from the
Government via Stockton Borough Council totaling
£10,603.21.
Thanks to the sterling efforts of Thorpe Thewles
resident Gareth Rees, with support from Paul John,
the sum of £140,408 in grants was raised for the
Hall refurbishment. Other contributions including
from Parish Hall reserves and special fund raising
events amounted to £21,820.62, making a grand
total raised of £162,228.62
GRANTS:
Awards for All £9,920 (2019-
2020)
Tees Valley Community £1,000
Co. Durham Community (BANKS) £3,000
ACRE £24,488 (Action with
Communities in Rural England)
Grantscape (AUGEAN) £27,000
National Lottery £75,000
£140,408
Other Contributors
Refund - Gas Board 147.93
(2019-2020)
Art, Smith & Jacques, Choral Soc. 565.10
(2019-2020)
Coffee Club 100.00
Parish Hall £11,007.59
Parish Hall (Covid -19 monies) £10,000.00
£21,820.62
Throughout the financial year we continued to pay
our utilities at the standard rates, this has resulted
in a significant reduction in our fees for 2021-2022.
We installed BT Services and Broadband which we
pay on a monthly basis and we upgraded our
insurance to cover our new building and fixtures
and fittings. We also incurred solicitors fees in
relation to our land registry plans and adverse
possession action.
We have maintained the servicing of our gas
facilities and our fire extinguishers.
We have bespoke monies from the grant - £1000
for advertising and holdback fees for the building
services.
We finished the financial year with a healthy
balance of £10,681.79 for the Parish Hall reserves
and a current balance of £6,847.68 = £17,529.47
total.
Statement explaining the The hall attempts to accumulate reserves to cover
policy for holding anticipated future maintenance and refurbishment
reserves stating why they costs and reasonably likely items of unforeseen
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are held expenditure (e.g uninsured roof damage). Reserves
are also held against unanticipated drops in
income so the hall can continue to be viable for
one year without income.
Amount of reserves held £10,681.79
Reasons for holding zero N/A
reserves
Details of fund materially N/A
in deficit
Explanation of any Despite some periods of use comparable with pre-
uncertainties about the pandemic levels, at the time of writing (November
charity continuing as a 2021), bookings and more concurringly attendance
going concern at events remains well below pre-pandemic levels.
Low attendance threatens the viability of a number
of groups using the hall. The impact of this on
income levels for the hall require careful
monitoring over 2021/2022 and beyond.
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Additional information
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The charity’s Fees from hall bookings. Grants for specific purposes.
principal sources of Special COVID-19 grants.
funds (including any
fundraising)
A description of the The principal risk facing the hall is that usage levels
principal risks facing (and therefore booking fee income) will not recover to
the charity pre-pandemic levels even in the medium to long term.
Secondly outstanding issues with the physical
infrastructure of the hall (most notably the roof) will
require expenditure beyond our reserves and grant and
other income which can be raised.
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing CIO Constitution
document
(trust deed, royal
charter)
How is the charity Charitable Incorporated Organisation under the
constituted? foundation model.
(e.g unincorporated
association, CIO)
Trustee selection The users of the hall and local residents form a
methods including details management committee (elected annually).
of any constitutional Members of the committee, and especially new
provisions e.g. election to members, are offered the opportunity to put
post or name of any themselves forward as Trustees. The Chairman of
person or body entitled the committee is required to put themself forward
to appoint one or more as a trustee.
trustees
Grindon and Thorpe Thewles Parish Council can
appoint a trustee.
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The Parochial Church Council of the Church of England Stockton Rural Parish can appoint a Trustee. Trustees take account of the skills, knowledge and experience needed for the effective administration of the CIO in appointing new trustees.
Additional information
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:
Policies and procedures All new trustees are provided with a copy of the
adopted for the induction CIO constitution on appointment.
and training of trustees
The charity’s The trustees oversee the policy and strategy of the
organisational structure hall. They have approved a set of Standing Rules
and any wider network for the Management Committee which oversees
with which the charity the day-to-day operation of the Hall. The Hall is a
works member of the Tees Valley Hall Network, and
Trustees attend meetings of the network, attend
training events, and provide speakers on
occasions.
As noted above, the Hall is a member of the Tees
Relationship with any Valley Village Halls Network. Financial Transaction
related parties are confined to the payment by Grindon Parish Hall
of its membership fee. The Network provides
advertising for the hall on its web site, and advice
and training to support the operation of the Hall.
The Hall is a member of the Small Charities
Coalition. To date there have been no financial
transaction between Grindon Parish Hall and the
coalition.
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Reference and Administrative details
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Charity name Grindon Parish Hall
Other name the charity N/A
uses
Registered charity 1187353
number
Charity’s principal GRINDON VILLAGE HALL
address
DURHAM ROAD
THORPE THEWLES
STOCKTON-ON-TEES
TS21 3JN
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 John Tait Chair
2 Carole Sharkey
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3 Phillipa Cooper Secretary 4 Lynne Williams
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year N/a
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) John Irving Tait
Position (eg Chair Secretary, Chair, etc)
Date 28 January 2021
(HARITY IOMM15510N I fOR ENfjLAMO ANO WAIE5 Recelpts and pa ments accounts CC16a Foi th• p•rlod 011OV2020 Section A Receipts and payments fund• Total fund• Al R•c•l ts Irè C4>1 19 S ièni Fwvj 210 210 10.105 14J.aO loo 141 ub tot•lf m¢omo ARI A2 Ind In¥•Blnnt Ml••, 16•.1 tot• 104,143 17,Ug AJP• 1.0 17d 71• 71• 7D4 RS 2.7 72 IF¢ 1,313 AWJN 71 X4 7.J04 Sub tot•1 Sub tot1 7,048 N•t ol r•c•lptsl(p•ymontsi AS Trnn•l•r• b•twe•n fund• A8 •h lund8 lo81 year end C•sh lund• thIB hv•r end 147,0• 147.095 147,09 147,095 1Q,2011 CCXX ft1 KfQUrtA1SSI
Section B Slatement of assets and liabilities at the end of the period mci•d fund• Endowm• funds •t•god•• D•t•l 81 Cuh fund• rot•1 e•sh lund• 17.529 ••vl¢t•d fur*d• Endowm•nl nd• to nMr•kt£ D•t•lb• Cwrnrf¥•i¢J• Cuff•nttrnlu• O•i•ll• 8L4iJir• B4 A•Mi• r•t•ln•d for th• crIty.• own u•• Pwith AMOWrtdu• 8$ U•ts114tb•• Dtst• ol roval 9nthJrn PriNI N•m• CCXX R2 •¢¢wty (881
Grbndon Parlsh Hall Charlty Nurnlxr 1187353 FINANCIAt ACCOUNTS FOR THE YEAR ENDED 3111 March 2021
Independenl Exaffllnerfs Report I report to the twstees on my examlnation of the accounts of Grlndon Parlsh Hall 1.the Tru5t"I for the year ended 3151 March 2021 RPonsIbIlItIeS and bsls 01 report As the charlty's trustees, you are responslble foi the preparatlon of the accounts In accordance wlth ihe requirement5 of the Charities Act 20111.the Acfl. I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and Sn carryln8 Out my examlnatbon. I have followed all the appllcable DirectSons 8lvÈn by the Charity Commlsslon under settlon 1451511bl of the Act. Ind•pendent Exmln•rfs St•tement I have completed my examlnation. I confirm that no m•ttrlal mattèrs have come to my attentlon In connection wlth the examination whlch 8lves me cause to belleve that In, any materlal respert.. the èccountin8 records were not kept In aOrdanCe wlth settion 130 of the CharitSes Act: or the accounts did not accord with the accountin4 records.. or the accounts did not comply wlth the applhcable requirement5 concerning the form and content of accounts set out In the Charltles (Account5 and Reports) Regulations 2008 other than any requSrement that the accounts glve a 'true and falrf eW whlch Is not a matter considered as part of an Independent examinatlon. I have no concerns and have come ècross no other matters In connectSon wlth the emamination to which attention should be drawn in this report In order to enable proper undefStandin8 of the accounts w be reached, Prol•sslonal Fe• The examlnatlon has been provided on a fee ba51s as detalled In the accounts. Signed: Joseph Deanè FCA 61 Cleveland Avenue Darlington DL3 7HF Date: 6th Janu P4yI
Grlndon P•rlsh Hall R•cdpts and Pwn•nts Account Forthe Y•ar Ended 311t Maich 2021 lo1 A•olpts 210.0) 10.fQ3 21 io). 4956.60 Room Hlr• Covld Support Donions Othef Gr•nt Refund 143,229.f 9,920.IX) 147.93 X7,W.63 P•yments 39J.O) 981.28 273.93 719.S2 3.£) 1022.34 Water Gas and Elertrfc Telephone Insuran 703.98 246.(Kl i.Lbi. 71.97 PRS Ucence Repalrs and Malntenan siationery and Consumables Sollotors Fees Ar¢hltett Fe•s Audlt 1Omber5hlp Feel 1741.FJ) 553.99 L313.08 3,864.) 24. 7.048.1 7.304.09 Surplus IDelldtl fof the Perfod Oeprdlon for the perlod 147,09441 X&54 Surplus Ioefldtl forthe yearto 31st frlaTth 2021 141,0gk41
Grbndafi P•rlsh H•ll Balance 5he•t 8alanc• Sheet $ •t 3111 Mafch 2021 Flx•d Auets Balan brought forward Purchased In the year Depreclatlon 151.$1&94 15L51&94 Curr•nt AM•ts Bank Current Account Sèvin8s Ac£ount C•sh Stock Debtor5 17,529.47 2L877.(XI 17.529.47 2&B77.0) Current Uabllltl•i diiors 75.fy) 75.((1 Il•tCurv•ntAss•ts 17,454.47 2L877.IX) N•t Ass•ts 16B.97L41 Whlth rnprnnts: 8alance brought forward SUlus IDeflcitl foi ihe year Bal•no wled forwa 21.877.CQ 147,094.41 971.41 11,671.46 10.205.54 IL8ri.fyi Slgned.. Ch•lr: Treasurer: Date-