Trustees' Annual Report for the period
From
Period start date To Period end date 1 April 2024 31 March 2025
Charity name Viva Gymnastics Club
Other names charity is known by
Registered charity number (if any) 1187339
Charity's principal address John Pounds Centre 23 Queen Street Portsmouth Postcode PO1 3HN
Names of the charity trustees who manage the charity
Dates acted if not for whole Trustee name Office (if any) year 1 Charlotte Vella Chair 2 Georgina Lane 3[Diane Fryer ]
appoint trustee (if any) Per 10.1 of Viva Gymnastic Club’s constitution: “ Apart from the first charity trustees, every trustee must be appointed [fo a term of [three] years] by a resolution passe at a properly convened meeting of the charit trustees.”
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year | |
|---|---|---|
| Charlotte Vella | ||
| Georgina Lane | ||
| Diane Fryer |
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information) Charlotte Vella
1 March 2012
TAR
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
[Constitution ]
[Charitable Incorporated Organisation ]
Trustee selection methods Per 10.1 of Viva Gymnastic Club’s constitution: “ Apart from the first charity trustees, every trustee (eg. appointed by, elected by) must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the charity trustees.”
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The charitable objective of Viva Gymnastics Club is the advancement of amateur sport which promotes health by involving physical or mental skill or exertion and which is undertaken on an amateur basis. |
|---|---|
| The main activity undertaken by Viva Gymnastics Club for the public benefit is the running of gymnastics classes for children in the Portsmouth area, including provision for gymnasts with a variety of disabilities and additional needs. The club’s gymnastics classes are intended to benefit participants by providing physical exercise and mental stimulation, and enabling skill-building. Gymnasts with disabilities and additional needs have often found themselves excluded from the sport of gymnastics, but it is the aim of Viva Gymnastics Club to ensure that disabilities are not a barrier to participation. All trustees of Viva Gymnastics Club confirm that they have regard to the Charity Commission’s public benefit guides PB1, PB2 and PB3 when making decisions, exercising any powers or duties and carrying out activities to which theyare relevant. |
March 2012
TAR
2
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Viva Gymnastic Club continued the delivery of gymnastics to the local community, including as a provider to Testlands (for SEND sessions in early 2025) and of HAF (Holiday Activities & Food) camps and sessions for Portsmouth City Council over the winter 2024, Easter 2025 and Summer 2025 holiday periods.
The Club continued to build its coaching base by upskilling young trainee coaches and members of staff.
The Club received a £1,000 Community Inclusion Grant from Portsmouth City Council, which was used to fund spaces for families facing financial difficulties as part of the Club’s Vivability programme.
Funds raised during the Cash For Kids “Sports Challenge” 2024 campaign (totalling £15,238.84) were used to buy equipment and fund sessions during the cold winter months as part of the Club’s Warm Winter Project.
A donation by the Chalk Cliff Grant (of £3,000) was used to help fund SEND sessions.
Section E Financial review
The charity’s reserve funds are reinvested into the club by way of Brief statement of the purchasing gymnastics equipment, buying fundraising supplies, funding charity’s policy on reserves coaching courses and covering the charity’s running costs. Details of any funds materially in deficit
Further financial review details (Optional information)
3 March 2012
TAR
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The charity’s principal sources of funds are members’ fees, including individual gymnast bookings, charity group booking and school group bookings, and additional fundraising undertaken by the Club, such as grant applications for projects, general fundraising events, competitions, occasional sale of ‘tuck shop’ items and sales of Club kit.
All purchases made for the charity are in support of the charity’s aims and to enable the charity to operate. The charity purchases new gymnastics equipment so that all gymnasts can access equipment and learn skills, including those gymnasts with disabilities and additional needs. For example, soft play and sensory equipment is purchased for those gymnasts with sensory needs, whilst accessibility aids are purchased to make the gymnastics equipment accessible to those gymnasts with physical disabilities.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Charlotte Vella
Position (eg Secretary, Chair, etc)
Chair
Date 30-09-2025
4 March 2012
TAR
Charity Name No (if any) Viva Gymnastics Club 1187339 Receipts and payments accounts CC16a
For the period Period start date Period end date To from 01-Apr-24 31-Mar-25
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - 15,096 164,251 15,282 6,500 39 - - 201,168 - - - 201,168 368 851 90 984 1,005 701 63,909 4,976 6,000 838 793 2,000 49 661 116 2,778 58,902 288 310 223 4,163 38,584 753 - 189,342 20 4,778 687 10 5,495 194,837 6,331 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - 15,096 164,251 15,282 6,500 39 - - 201,168 - - - 201,168 368 851 90 984 1,005 701 63,909 4,976 6,000 838 793 2,000 49 661 116 2,778 58,902 288 310 223 4,163 38,584 753 - 189,342 20 4,778 687 10 5,495 194,837 6,331 |
Last year to the nearest £ |
| Bank interest on deposit accounts | - | - | |||
| Donations andgrants | 15,096 | - | |||
| Membership subcriptions and fundraising fees |
164,251 | - | |||
| External organised fundraising | 15,282 | - | |||
| Loans | 6,500 | - | |||
| Supplier refunds | 39 | - | |||
| - | - | ||||
| - | - | ||||
| Sub total(Gross income for AR) |
201,168 | 203,756 | |||
| A2 Asset and investment sales, (see table). |
|||||
| Refunds/credits | - | 495 | |||
| - | - | ||||
| Sub total | - | 495 | |||
| Total receipts A3 Payments |
|||||
| 204,251 | |||||
Advertising |
368 | 1,107 | |||
| Badges, certificates, medals/competition costs |
851 | 960 | |||
| Bank interest and charges | 90 | 90 | |||
| Clothingand materials | 984 | 2,826 | |||
| Coachingcourses | 1,005 | 1,645 | |||
| Coachinginsurance | 701 | 1,039 | |||
| Contract services(self-employed) | 63,909 | 56,257 | |||
| Cost of fundraisingevents | 4,976 | 1,901 | |||
| Equipment hire | 6,000 | 6,257 | |||
| Equipment insurance | 838 | 1,042 | |||
| First aid supplies/courses,PPE | 793 | 449 | |||
| Grants and donations paid Legal/professional fees |
8,817 | ||||
| 2,130 | |||||
| Loan repayment | 2,000 | - | |||
| Members' subscription refunds | 49 | 325 | |||
| Motor and travel | 661 | 180 | |||
| Printing, postage, stationery and computer supplies |
116 |
627 | |||
| Repairs and maintenance | 2,778 | 5,611 | |||
| Rent: hire of rooms/gyms | 58,902 | 48,968 | |||
| Safeguardingchecks/courses | 288 | 159 | |||
| Software,cloud storage,web,email | 310 | 456 | |||
| Sundrysupplies | 223 | 31 | |||
| Utilities | 4,163 | 752 | |||
| Wages,salaries,NI andpensions | 38,584 | 58,013 | |||
| Website | 753 | 2,112 | |||
| - | - | ||||
| **Sub total ** | 189,342 | 201,754 | |||
| A4 Asset and investment purchases (see table) |
|||||
| , Furniture for storage |
20 | 383 | |||
Gymnastics equipment |
4,778 | 3,949 | |||
Kitchen and Office equipment |
687 | 550 | |||
Sensory equipment |
10 | 63 | |||
**Sub total ** |
5,495 | 4,945 | |||
| Total payments Net of receipts/(payments) CCXX R1 accounts (SS) |
|||||
| 206,699 | |||||
| 6,331 | - 1 |
- | 6,331 |
- 2,448 28/10/2025 |
A5 Transfers between funds - - - - - A6 Cash funds last year end 534 - - 534 2,983 Cash funds this year end 6,865 - - 6,865 535
CCXX R2 accounts (SS)
28/10/2025
2
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Loans from Charlotte Vella Details Details Retained assets at 31.3.25 Current bank account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 6,865 - - - - - 6,865 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 16,490 - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 49,500 - - - - Print Name Diane Fryer |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Diane Fryer | 28.10.25 | ||
CCXX R3 accounts (SS)
28/10/2025
3
I CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Viva Gymnastics Club On accounts for the year end•d 31 March 2025 Charlty no (if any) 1187339 Set out on pages tharity (Yhe Trusf,) for the year ended 31 March 2025 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Chartties Act 2011 I'the ACV). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Acl. Independent I have completed my examination. l Gonfirm that no material matters have examinerfs statement come to my attention in conneclion with the examination which gives ma cause to believe that in, any material respect-. the arKounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements onceming the forn and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no Concerns and have come across no other matters in connection with the examination to which attention should tre drawn in this report in order to enable a proper understanding of the accounts to be reached. Ple e delete the wonys in the brackgls if they do not apply. Signed: 31 /0&/202 Namè: Raymond Osborne Relevant professlonal qualifi¢atlon{s) or body {If any)". Fellow of the Institut8 of Chartered Accountants in England & Wales Addross: 10 Golden Cross Road, Rochford, Essex SS4 3DG IER Oct 2018