Trustees' Annual Report for the period
Period start date Period end date 1 April 2021 31 March 2022
From To
Section A Reference and administration details
Charity name Viva Gymnastics Club
Other names charity is known by
Registered charity number (if any) 1187339
Charity's principal address
John Pounds Centre
23 Queen Street
Portsmouth Postcode PO1 3HN
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Charlotte Vella | Chair | Per 10.1 of Viva Gymnastic Club’s constitution: “Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the charity trustees.” |
||
| Georgina Lane | ||||
| Diane Fryer |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Charlotte Vella | |
| Georgina Lane | |
| Diane Fryer |
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Charlotte Vella
Section B Structure, governance and management
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Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[Constitution ]
How the charity is constituted
- (eg. trust, association, company)
[Charitable Incorporated Organisation ]
Trustee selection methods Per 10.1 of Viva Gymnastic Club’s constitution: “ Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees.”
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the The charitable objective of Viva Gymnastics Club is the advancement of charity set out in its amateur sport which promotes health by involving physical or mental skill or governing document exertion and which is undertaken on an amateur basis.
The main activity undertaken by Viva Gymnastics Club for the public benefit is the running of gymnastics classes for children in the Portsmouth area, including provision for gymnasts with a variety of Summary of the main disabilities and additional needs. activities undertaken for the public benefit in relation to The club’s gymnastics classes are intended to benefit participants by these objects (include within providing physical exercise and mental stimulation and enabling skill- this section the statutory building. Gymnasts with disabilities and additional needs have often declaration that trustees have found themselves excluded from the sport of gymnastics, but it is the aim had regard to the guidance of Viva Gymnastics Club to ensure that disabilities are not a barrier to issued by the Charity participation. Commission on public benefit) All trustees of Viva Gymnastics Club confirm that they have regard to the
All trustees of Viva Gymnastics Club confirm that they have regard to the Charity Commission’s public benefit guides PB1, PB2 and PB3 when making decisions, exercising any powers or duties and carrying out activities to which they are relevant.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Viva Gymnastics Club faced significant challenges during the financial year 2021-22 due to the continuing COVID-19 global pandemic. Unable to hold any face-to-face gymnastics classes during the first part of 2021 the charity faced losing income and being unable to pay the ongoing costs that still required payment during that period, such as club and coach insurances, coaching costs, safeguarding checks, system fees and banking charges, etc. The Head Coach had to defer payment of her wages until such time as the Club regained financial stability.
When gatherings were allowed outdoors the charity had implemented a programme of outdoor gym classes to enable gymnasts to interact with each other for social interaction and physical and mental exercise.
Once indoor gatherings were permitted in 2021 classes could be held in the gym again but with heavy restrictions and a much reduced member number per class. This impacted on the income stream of the charity and also the way gymnasts had to move about the gym. As no physical contact was allowed this impacted how the gymnasts could be coached.
In the early part of the financial year the charity was able to increase inclusivity when Cliffdale School (a local school for pupils with special educational needs, disabilities and autism) began participating in gym classes run by Viva Gymnastics Club.
In 2021 Sport England had given a grant of £4,500 to enable the purchase of gymnastics equipment. The sum of £3,605 had been spent on purchasing equipment in the financial year 2020-21 and the remaining £895 has been used to purchase further equipment during financial year 2021-22.
Section E Financial review
The charity’s reserve funds are reinvested into the club by way of Brief statement of the purchasing gymnastics equipment, buying fundraising supplies, funding charity’s policy on reserves coaching courses and covering the charity’s running costs. Details of any funds materially None. in deficit
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The charity’s principal sources of funds are members’ fees, including individual gymnast bookings, charity group booking and school group bookings, and additional fundraising undertaken by the club, such as grant applications for projects, general fundraising events, competitions, occasional sale of ‘tuck shop’ items and sales of club kit.
All purchases made for the charity are in support of the charity’s aims and to enable the charity to operate. The charity purchases new gymnastics equipment so that all gymnasts can access equipment and learn skills, including those gymnasts with physical disabilities and additional needs. For example, soft play and sensory equipment is purchased for those gymnasts with sensory needs, whilst accessibility aids are purchased to make the gymnastics equipment accessible to those gymnasts with physical disabilities.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, Chair etc) 28.1.2023
Charlotte Vella
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Charity Name No (if any) Viva Gymnastics Club 1187339 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01-Apr-21 31-Mar-22
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - - 112,428 - - - - - 112,428 - - - 112,428 775 822 90 1,691 1,720 508 3,143 1,724 6,000 307 871 229 796 259 22,463 165 538 106 62,771 - 104,978 53 2,320 182 2,555 107,533 4,895 - - 4,895 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - - 112,428 - - - - - 112,428 - - - 112,428 775 822 90 1,691 1,720 508 3,143 1,724 6,000 307 871 229 796 259 22,463 165 538 106 62,771 - 104,978 53 2,320 182 2,555 107,533 4,895 |
Last year to the nearest £ |
|
| Bank interest on deposit accounts | - | - | ||||
| Donations andgrants | - | - | ||||
| Membership subcriptions and fundraising fees |
112,428 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
112,428 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
Advertising |
775 | - | ||||
| Badges, certificates, medals/competition costs |
822 | - | ||||
| Bank interest and charges | 90 | - | ||||
| Clothingand materials | 1,691 | - | ||||
| Coachingcourses | 1,720 | - | ||||
| Cochinginsurance | 508 | - | ||||
| Contract services(self-employed) | 3,143 | - | ||||
| Cost of fundraisingevents | 1,724 | - | ||||
| Equipment hire | 6,000 | - | ||||
| Equipment insurance | 307 | - | ||||
| First aid supplies/courses,PPE | 871 | - | ||||
| Members' subscription refunds | 229 | - | ||||
| Motor and travel | 796 | - | ||||
| Printing, postage, stationery and computer supplies |
259 |
- | ||||
| Rent: hire of rooms/gyms | 22,463 | - | ||||
| Safeguardingchecks/courses | 165 | - | ||||
| Software,cloud storage,web,email | 538 | - | ||||
| Sundrysupplies | 106 | - | ||||
| Wages,salaries,NI andpensions | 62,771 | - | ||||
| - | - | |||||
| **Sub total ** | 104,978 | - | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , Furniture for storage |
53 | |||||
Gymnastics equipment |
2,320 | |||||
Sensoryequipment |
182 | |||||
| **Sub total ** | 2,555 | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX R1 accounts (SS) |
||||||
| - | ||||||
4,895 |
- | |||||
| - | - | |||||
| - | - | |||||
| 4,895 | - | |||||
| 28/01/2023 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Retained assets at 31.3.22 Current bank account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 3,874 - - - - - 3,874 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 6,006 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Diane Fryer |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Diane Fryer | 28.1.23 | ||
CCXX R2 accounts (SS)
28/01/2023
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Viva Gymnastics Club On accounts for the year 31.3.2022 Charity no 1187339 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: Name: Neil Maton Relevant professional Barrister, LLB (Hons) BCL (Oxon) qualification(s) or body (if any): Address: College Chambers 19 Carlton Crescent Southampton, SO15 2ET
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER