## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|14|January|2020|**To**|31
March|2021|
## Section A Reference and administration details
**Charity name** Viva Gymnastics Club
**Other names charity is known by**
**Registered charity number (if any)** 1187339
**Charity's principal address** John Pounds Centre
23 Queen Street Portsmouth **Postcode PO1 3HN**
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Charlotte Vella|Chair||Per 10.1 of Viva Gymnastic Club’s
constitution: “Apart from the first charity
trustees, every trustee must be
appointed [for a term of [three] years] by
a resolution passed at a properly
convened meeting of the charity
trustees.”|
||Georgina Lane||||
||Diane Fryer||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Charlotte Vella||
|Georgina Lane||
|Diane Fryer||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Charlotte Vella
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
> [Constitution ]
How the charity is constituted
- (eg. trust, association, company)
> [Charitable Incorporated Organisation ]
Trustee selection methods Per 10.1 of Viva Gymnastic Club’s constitution: “Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting (eg. appointed by, elected by) of the charity trustees.”
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The charitable objective of Viva Gymnastics Club is the advancement of amateur sport which promotes health by involving physical or mental skill or exertion and which is undertaken on an amateur basis.
The main activity undertaken by Viva Gymnastics Club for the public benefit is the running of gymnastics classes for children in the Portsmouth area, including provision for gymnasts with a variety of disabilities and additional needs.
**Summary of the main** disabilities and additional needs. **activities undertaken for the public benefit in relation to** The club’s gymnastics classes are intended to benefit participants by **these objects (include within** providing physical exercise and mental stimulation and enabling skill- **this section the statutory** building. Gymnasts with disabilities and additional needs have often **declaration that trustees have** found themselves excluded from the sport of gymnastics, but it is the aim **had regard to the guidance** of Viva Gymnastics Club to ensure that disabilities are not a barrier to **issued by the Charity** participation. **Commission on public benefit)** All trustees of Viva Gymnastics Club confirm that they have regard to the
All trustees of Viva Gymnastics Club confirm that they have regard to the Charity Commission’s public benefit guides PB1, PB2 and PB3 when making decisions, exercising any powers or duties and carrying out activities to which they are relevant.
March **2012**
**TAR**
2
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main** Viva Gymnastics Club faced significant challenges during the financial **achievements of the charity** year 2020-21 due to the COVID-19 global pandemic. Unable to hold any **during the year** face-to-face gymnastics classes during the lockdowns of 2020 and 2021, as well as during periods when government-issued guidance advised against gathering indoors for leisure purposes, the charity faced losing its income and being unable to pay the ongoing costs that still required payment during that period, such as club and coach insurances, coaching costs, safeguarding checks, system fees and banking charges, etc. Those children and adults that had attended the charity’s gymnastics classes faced losing the valuable physical, mental and social benefits of exercise, interaction and skill-building.
The charity implemented a programme of video classes for not just the gymnasts but also for their family members, to enable gymnasts and their families to interact with each other for social interaction, physical exercise and access to online learning content. The club’s coaches dedicated many hours each day to running the video classes, including running challenges and competitions with the aim of helping gymnasts to retain and improve their skills.
Once face-to-face outdoor gatherings were allowed, the charity moved its classes temporarily to an area of local green space in Portsmouth and from there continued to provide its gymnasts with the physical, mental and social benefits of gymnastics and outdoor exercise.
## **Section E Financial review**
The charity’s reserve funds are reinvested into the club by way of **Brief statement of the** purchasing gymnastics equipment, buying fundraising supplies, funding **charity’s policy on reserves** coaching courses and covering the charity’s running costs. **Details of any funds materially in deficit**
March **2012**
**TAR**
3
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The charity’s principal sources of funds are members’ fees, including individual gymnast bookings, charity group booking and school group bookings, and additional fundraising undertaken by the club, such as grant applications for projects, general fundraising events, competitions, occasional sale of ‘tuck shop’ items and sales of club kit.
All purchases made for the charity are in support of the charity’s aims and to enable the charity to operate. The charity purchases new gymnastics equipment so that all gymnasts can access equipment and learn skills, including those gymnasts with physical disabilities and additional needs. For example, soft play and sensory equipment is purchased for those gymnasts with sensory needs, whilst accessibility aids are purchased to make the gymnastics equipment accessible to those gymnasts with physical disabilities.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Charlotte Vella
**Position (eg Secretary, Chair, etc)**
Chair
**Date** 30-01-2022
March **2012**
**TAR**
4
**Charity Name No (if any) Viva Gymnastics Club 1187339 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 14/01/2020 31/03/2021
## **Section A Receipts and payments**
|**A1 Receipts****_(money in)_**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
Bank Interest on Deposit Accounts|**0**||**-**||**-**||**0**||**-**|
|Donations and Grants|**-**||**4,500**||**-**||**4,500**||**-**|
|Fundraising|**1,071**||**-**||**-**||**1,071**||**-**|
|MembershipSubscriptions|**52,144**||**-**||**-**||**52,144**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**53,215**||**4,500**||**-**||**57,715**||**-**|
|||||||||||
|**A2 Asset and investment sales, (see**
**table).**||||||||||
|Loan Repayments Received|**65**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**65**||||||||**-**|
|**_Total receipts_**
**A3 Payments****_(money out)_**||||||||||
||||||||||**-**|
|||||||||||
|
Advertising|**296**||**-**||**-**||**296**||**-**|
|Badges,Certificates and Medals|**114**||**-**||**-**||**114**||**-**|
|Bank Interest and Charges|**88**||**-**||**-**||**88**||**-**|
|Clothingand Materials|**2,313**||**-**||**-**||**2,313**||**-**|
|Cost of FundraisingEvents|**181**||**-**||**-**||**181**||**-**|
|First Aid Supplies|**92**||**-**||**-**||**92**||**-**|
|Grants and Donations Paid|**87**||**-**||**-**||**87**||**-**|
|Insurance|**867**||**-**||**-**||**867**||**-**|
|Loan Payments|**5,500**||**-**||**-**||**5,500**||**-**|
|Motor and Travel|**324**||**-**||**-**||**324**||**-**|
|Printing,Postage,Stationery,Computer Supplies|**1,033**||**-**||**-**||**1,033**||**-**|
|Rent / Hire of Rooms|**5,863**||**-**||**-**||**5,863**||**-**|
|Repairs and Maintenance|**319**||**-**||**-**||**319**||**-**|
|SafeguardingChecks|**35**||**-**||**-**||**35**||**-**|
|Software|**665**||**-**||**-**||**665**||**-**|
|SundrySupplies|**293**||**-**||**-**||**293**||**-**|
|TrainingCourses|**-**||**-**||**-**||**-**||**-**|
|Wages,Salaries and National Insurance|**31,261**||**-**||**-**||**31,261**||**-**|
|Website Build and RunningCosts|**222**||**-**||**-**||**222**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**49,553**||**-**||**-**||**49,553**||**-**|
|||||||||||
|**A4 Asset and investment purchases,**
**(see table)**||||||||||
|Furniture for StationeryStorage|**35**|||||||||
|Gymnastics Equipment|**1,582**|||||||||
|SensoryEquipment|**242**|||||||||
|**_Sub total_ **|**1,859**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**1,868**||||||||**-**|
||**-**||||||||**-**|
||**1,111**||||||||**-**|
||**2,979**||||||||**-**|
CCXX R1 accounts (SS)
30/01/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use****_(not bought in the financial_**
**_period but already in the club's_**
**_possession)_**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
Bank Account
**Details**
**Details**
Gymnastics Equipment
**Details**
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**2,979**
**895**
**-**
**-**
**-**
**-**
**2,979**
**895**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
CharlotteVella|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||CharlotteVella|30/01/2022|
|||||
CCXX R2 accounts (SS)
30/01/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Viva Gymnastics Club **On accounts for the year** 31-03-2021 **Charity no** 1187339 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2021** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 30[th] January 2022 **Name:** Neil Maton **Relevant professional** Barrister, LLB (Hons) BCL (Oxon) **qualification(s) or body (if any): Address:** College Chambers 19 Carlton Crescent Southampton SO15 2ET
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**