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2023-01-01-accounts

Trustees’ Annual Report and Financial Statement From 01.01.2022 to 31.12.2022

Charity name: The Getaway Foundation

Charity registration number: 1187336

The Trustees are pleased to present their report for The Getaway Foundation for the financial period 01.01.2022 to 31.12.2022. The financial statement has been set out to comply with the Charity’s Constitution, the Charities Act of 1993 and as per the Statement of Recommended Practice: Accounting and Reporting of Charities published in 2005.

Introduction to The Getaway Foundation (TGAF)

TGAF is a registered CIO charity, charity number 1187336. The charity was registered on the 13th of January 2020, its main purpose is to help families in poverty create happy memories through holidays.

“3 happy faces, exploring and trying new experiences and activities….. The freedom to have a fun holiday was priceless” TGAF Family Holiday Feedback Summer 2022

“Spending time together and the added benefit of being able to let the girls do activities on site that otherwise might not have been financially possible” TGAF Family Holiday Feedback Summer 2022

9 out of 10 families created long-term happy memories that supported the family 12 months after the holiday” – TGAF 12 Month Family Holiday Feedback Survey 2022

The Trustees and founders set up the charity to provide families in poverty with some of the same memories and experiences that they benefitted from with their families as children. Research shows that many families in poverty are unable to afford luxuries such as holidays with an estimated 1 in 4 families struggling to afford a holiday (Barnardo’s research). Today there are just over 2.4 million children in the UK living in relative poverty (DWP, March 2022), of which 2 million living in absolute poverty. Many of these children do not have the chance to create happy family memories on holiday.

Mental health and wellbeing are key concerns impacting families today that the Trustees and founders wanted to address. Families’ experiences gained through holidays are proven to help them through times of crisis. It is the goal that the holidays provide short term relief from the everyday stresses facing families in poverty but also in the long term, provide tools which the families can draw upon to get through challenging times. Many adults today say some of their happiest childhood memories are from family holidays. The Trustees and founders believe that as many families as possible should have this opportunity and that poverty should not be a barrier to creating happy family memories on holiday.

The charity’s work in 2022 focused on supporting families in Buckinghamshire (Bucks), Luton &Beds (Luton), Milton Keynes (MK) and on the Isle of Wight (IOW). Luton was a new area we supported for the first time in 2022. The charity has developed close relationships with local council children care services in these areas, working closely with family support workers and teams in each local authority, supporting the local community. UK government figures below show that in 2021 there were 45,583 children living in relative poverty in the geographic areas TGAF supports (37,765 living in absolute poverty).

The Getaway Foundation - Charity Number 1187336 -21[st] February - 2023 Page 1 of 15

Table 1 below shows the percentage and number of children (aged under 16) living in relative lowincome families, by local authority in the areas we focus on and support. This highlights the need in the areas we work to support families impacted by poverty.

Table 1 - Number of Children Living in Families living in Relative Poverty in 2021. Source: Department of Work and Pensions March 2022

reas we work to support families impacted by poverty. reas we work to support families impacted by poverty. reas we work to support families impacted by poverty.
Table 1 - Number of Children Living in Families living in Relative Poverty in 2021.
Source: Department of Work and Pensions March 2022
Local Authority % Of children within
Local Authority		 Number of Children Living in Relative Poverty
Buckinghamshire 12 14,683
Luton 29.9 14,649
IOW Council 20.6 4,866
MK Council 18.3 11,385
Total 45,583

Outlook for TGAF Family Holiday Support

We expect the challenges, needs and impact of poverty on low-income families to increase in 2023. The Office of Budget Responsibility (16th November 2022) expects real post-tax household income to fall by 4.3% in 2022-23, the biggest fall since comparable records began in 1956. Low-income households spend a larger proportion than average on energy and food, so are more affected by price increases in these areas. Food bank charities are reporting an increase in demand: the Trussell Trust reported that in April-September 2022 they provided almost 1.3 million emergency food parcels, a third more than in the same period in 2021 and 50% more than pre-pandemic levels. The need to support families impacted by poverty is therefore increasing, and we expect these challenges to increase in 2023 with the current economic and inflation outlook.

Key Objectives and Activities of TGAF

The objectives of TGAF, as defined in our Constitution, are for the public benefit and are to be carried out in such parts of the United Kingdom as the Trustees shall determine. The key objectives are:

1) To relieve the needs of economically and socially disadvantaged families by the provision of grants of financial assistance to enable them to experience family holidays and other shared recreational activities that they could not otherwise afford in the interests of social welfare and in order to improve their conditions of life.

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2) To advance in life, relieve the needs of and help children and young people by providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

3) To relieve the needs of families who are economically and socially disadvantaged in periods of extreme national crisis and associated economic and social uncertainty, by the provision of grants.

Implementation of TGAF Key Objectives in 2022

TGAF focused its activities in 2022 on supporting our core charity’s purpose to provide holidays for families living in poverty to help make happy family memories. Table 2 below details the number of families living in poverty we provided holidays for in 2022 by Local Authority and Support Partner.

Table 2: Total Number of Families living in Poverty supported by TGAF & % that needed car support

Table 2: Total Number of Families living in Poverty supported by TGAF & % that needed car support Table 2: Total Number of Families living in Poverty supported by TGAF & % that needed car support Table 2: Total Number of Families living in Poverty supported by TGAF & % that needed car support Table 2: Total Number of Families living in Poverty supported by TGAF & % that needed car support Table 2: Total Number of Families living in Poverty supported by TGAF & % that needed car support
Local Authority Holidays Booked % Required Transport Support %
BUCKS 25 37% 12 0.48
MK 19 28% 9 47%
IOW 15 22% 8 53%
LU 8 12% 6 75%
Total 67 100% 35 52%

In 2022 we received 75 referrals of which 67 families booked (up from 55 and 52 in 2021 respectively). The families were referred to us via our supporting partners and family support worker teams; IOW Council, Bucks Council, Luton Borough Council and MK Council. All the families referred to us were living in relative poverty and for the for the majority had not been on holiday before as a as family or within the last 3 years. As part of our support, we look to provide transportation for the holiday as this is a major barrier for many families living in Bucks / MK and on the IOW. Without this support 52% of the families, we supported would have struggled to go on holiday (this is up year over year).

2022 was the charity’s 2[nd] full year of delivering family holidays and we are pleased to be able to expand the provision and to include Luton Borough Council

Addition of Luton Borough Council - In 2022 we expanded the areas and partners we support to include Luton (Bedfordshire) working with Luton Borough Council. Luton was chosen as it was near to Bucks and MK and we were able to utilize the same transport support options we already had in place i.e. Skyline Taxi’s. We currently do not have plans to expand our geographic focus further and will concentrate on supporting additional families and support partners in the areas we are already working in during 2023: Bucks, MK, Luton & IOW.

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Summary of main activities and achievements to support the charity’s public benefit and core purpose

Holiday Provision

As stated above, TGAF provided 67 family holiday and helped over 300 people during 2022, with the average number of people per family equaling 4.4 in 2022. Of which 150 were below the age of 12 and under and 150 13+. In 2022 our focus was to make sure families included at least one child under 12, but we did support a number of families with teenagers who had specific disabilities or were at risk of family breakdown and the holiday was seen as a way to create family unity by our support partners i.e. MK Council – STEP Families (Support for Teenagers and Empowering Parents).

The holidays were provided by Parkdean Resorts and as part of the holiday TGAF included the following:

Family Feedback

“We had so much fun. My best memory was building a moat in the sand with my son to stop the water escaping, finding fish with both the children and just having fun on the beach” Family Holiday

As part of our holiday follow up in 2022 and continuous improvement objectives for TGAF, we surveyed families post-holiday to ask them to identify the main benefits from their holidays and what they enjoyed the most. This was a repeat of the survey we did in 2021. We also carried out a 12 month plus post-holiday survey with families that went on holiday in 2021 to see if there were longer term benefits from the holiday. The information below is direct feedback from the families who responded to our post-holiday survey based upon a 36% response rate from families for Summer 2022:

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As shown below in Figure 1, family time was identified as the thing that most families enjoyed the most. The holidays provided multiple benefits, as illustrated in Figure 2 below, with the key benefits being:

Poverty is a key barrier for a family to be able to afford a holiday. As part of our post-holiday survey, we asked families to tell us when they had last been

Figure 1 - What did you most enjoy about your 2022 Holiday

on holiday. Of families that responded over 42% said they had not been on holiday in the last 3 years and 17% had never been on holiday before. We did provide holidays for families who had been on holiday in the last couple of years in exceptional circumstances i.e. illness or family breakdown and for families that had only had very short breaks. 100% of families we supported were referred to us via family support workers with a clear need and expected benefit defined.

In 2022 we also surveyed families who went on TGAF holidays in 2021 to see if they had longer-term family memories and benefits. Of those who responded, 9 out of 10 families felt long-term family

benefits had been gained from the TGAF holiday. The main long-term benefits were shared memories that have brought the family closer and provided the family with good memories to talk about during challenging times.

Support Partner Feedback

At the end of Summer 2022 we also carried out a survey with our family support partners within the local authorities. Overall feedback was positive - key feedback:

  1. 80% rated us very easy and 20% rated us easy

2. 60% of responders felt good benefit helping engage with the families: Example feedback:

The Getaway Foundation - Charity Number 1187336 -21[st] February - 2023

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to go away so it was nice that they could look forward to spending some time on holiday.

Diversity and support for Families with Disabilities

Our stated aim is to be able to support all types of families and remove barriers for disadvantaged families living in poverty to be able to create happy family memories on holiday. A large % of the families we supported had children with ASD, Autism, and other forms of learning and behavioral difficulties. This was reflected in our post-holiday survey with 63% of families that responded saying at least one member of the family suffered from at least one form of disability.

As a charity we want to make sure we support families impacted by poverty from all ethnic backgrounds. According to Wikipedia 91.7%, 78.9%, 97.3% and 45.2 of the population in Bucks Council, MK, IOW and Luton respectively define themselves as white, with the Asian / Asian British communities being the 2nd biggest demographic with 4.3|%, 9.7%, 1.1% and 37.1% of the population defining themselves as Asian respectively. In 2022 73% of the families TGAF supported defined themselves as white, 19% as Mixed Ethnicity and 4% Black/Caribbean/African and 3% as Asian based upon holidays booked.

Improvements made in 2022 from 2021 Feedback

1. Introduction of QR Code for vouchers instead of paper vouchers. Operationally this is a lot better and transparent in terms of spend and use. All unspent funds are credited back to TGAF by Parkdean Resorts. The key learning was to make sure the families received the QR Code early and for

Parkdean Resorts

2. We included activities within the QR Code Voucher to enable children to access activities such as high ropes and trampolining. Example feedback: “ Spending time together and the added benefit of being able to let the girls do activities on site that otherwise might not have been financially possible”

Key learnings and improvement goals for 2023

  1. Increased communication and discussion with Parkdean Resorts on QR Code Best Practice

  2. Cost of living support changes:

  3. a. Increased funding for children through QR Code Vouchers to address increased costs – increased from £100 to £120 per child for a 7 day stay

  4. b. Increased fuel funding for transport costs for families with their own car to £60

  5. Stopped sending communication via post and moved 100% to email communication direct to the family and family support worker:

  6. a. Lowers our operational cost and moves the charity to 100% digital communication which is also better for the environment

  7. b. Ensures the family gets the information directly and reduce admin support efforts for family support workers, many of which are extremely busy and stretched with today’s challenges.

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Working with the local community and community partners

2022 was our second full year as a charity providing holidays for families impacted by poverty. As part of our charity’s work we have been able to build good local relationships with the community and a number of key partners to support our work. Examples include:

Estimated Charitable Spend by TGAF by Local Authority Area Supported in 2022
Local Authority Total Estimated Spend on Holidays and Transport Support %
BUCKS £36,096 37%
MK £27,379 28%
IOW £22,022 22%
LU £12,534 13%
Total £98,030 100%

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Statement on Fundraising and Charity Objectives 2022

Sources of Income 2022 Our fund-raising activities in 2022 focused on raising funds to support holidays for 2023 as the holiday booking cycle is 6-12 months before the holiday. Funding and budgets for 2022 holidays are set based upon received and committed income by Q1 2022 for that year

udgets for 2022 holidays are set
ear		 based upon received and committed income by Q1 2022 for that
Unrestricted Amount 2022 Funding or grants to support the charity
without a specific defined purpose
Primary Benefactor £120,000

Support Holiday and Operational Costs in
2022
HMRC Gift Aid £31,334
Gift aid claimed on private donations and via
Enthuse for online donations
Online or Private one of
Donations		 £5,387 Online charity donations via Enthuse
Amazon Smile £82 Amazon online donation
Total £156,803
Restricted Grants Funding or grants with a defined purpose
or objective
Buckingham Round Table £500 Support Family based near Buckinghamshire
in 2023
Peter Harrison Foundation £3,079 Provide funding to support STEP Family
support for MK / Bucks 2023
Project Spark £1,170 Support families in MK & STEP families
Transport costs for 2023 Holidays
Steel Charitable Trust £11,996 Support families living in Luton and
Bedfordshire for 2023 Holidays
STIFEL Europe £3,275 Support the impact of inflation for food and
activities voucher for 2023 Holidays
Tesco Ground Works £2,700 Support for local families – QR Vouchers for
Food Poverty and Activities 2022 and 2023
Wight Aid Foundation £7,341 Support families living on the IOW for 2023
Holidays
Total £30,061
GRAND TOTAL £186,864

Restricted funding balances in our 2022 accounts will be spent on 2023 holidays as outlined in the specific defined purposes above

In addition to the above we are extremely grateful to WightLink Ferries who provided family ferry crossings in support of the charity for families living on the IOW.

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Cost and Inflationary Impact 2022 and 2023

Our charity’s core running / operational cost base (including salaries) was virtually flat in 2022 v 2021. In addition, we did not spend any money on marketing support in 2022 versus 2021, which meant overall operational costs were lower year over year.

Spend on holidays per family supported was up 8% year over year due to a mix of inflationary pressure, increased number of families requiring transport support and an increased provision for activities for children during their holiday.

In line with the current economic inflation outlook, we are taking a 10% budgetary inflation assumption across all our costs: operations, salary, and holiday provision in our forward planning. We expect that the holiday costs will rise in 2023 and our salary cost has increased, as agreed in our budget plan by the Trustees.

High Level Plan 2023 and 2024 and Funding Strategy

The charity has funds in place to support an estimated 68+ summer holidays in 2023 v 67 in 2023 subject to partner alignment, referrals and inflationary cost impact. We plan to support families impacted by poverty living in Beds (Luton), Bucks, MK and on the IOW in 2023 working with our existing local support partners and their partners. Our core benefactor has committed to donate the same level of funding as in 2022 for 2023 and we will engage to raise incremental funds in line with 2022 level+ to maintain our holiday provision support

We are going to work with existing supporting partners relationships to support a broader base of families impacted by poverty with referrals from a wider team of local council services and family support teams

Looking ahead to 2024, our goals are to maintain and increase our provision of family holidays in the geographic areas we are focused on. Our ability to do so will depend on our ability to maintain and grow existing and new sources of grants and income in 2023 for 2024 holidays and going forward.

Our core benefactor is committed to provide funding in 2024 and we will need to raise funding in line with 2022 levels in 2023 to maintain and expand our levels of holiday provision.

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Financial Review.

Our accounts have been signed off by our independent examiners – Ad Valorem Accountancy Services, in line with our statutory requirements as detailed below.

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Please note the restricted funds spent in 2022 were aligned to specific donation and projects defined by the grant purpose made i.e Wight Aid foundation support for families from the Isle of Wight as per the restrictions and conditions of the grant

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TGAF Financial Position

Policy for holding Reserve

We plan to build up a reserve over time in line with our long-term commitments and charity’s growth.

The reserve build up is funded by our core benefactor donation.

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Structure, Governance and Management

Type of governing document and constitution

The charity’s constitution was registered on the 13th January 2020 and amended on the 26th March 2020. The charity is registered as a CIO.

Governance and Trustee Appointments

The charity has 3 Trustees: Joanne Smith, Barry Smith, and Philip Smith. Philip Smith and Barry Smith were re-appointed for 3 years as from January 2022.

Trustee relationship clarification: please note that Joanne Smith and Barry Smith are a husband-andwife team. Philip Smith is not related to Joanne and Barry Smith.

The Trustees meet either virtually or face to face (as permitted under its constitution) at least once per quarter, with adhoc meetings convened if required with the CEO. During the Trustee quarterly meetings, the Trustees review the charity’s finances, as well as discussing progress and deliveries against its core charity purpose. All major new actions and future strategic decisions are agreed with the Trustees and defined during these meetings.

All Trustees on appointment have been, and future appointments will be, given a copy of the charity’s constitution and provided with links to the Charity Commission’s website outlining the role and responsibilities of a Trustee.

The draft budget for 2023 was initially reviewed in December 2022 and has been confirmed at the start of January 2023 with the Trustees.

Trustee Re - Appointment

Every new Trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.

As per our constitution, as part of a Trustee meeting on December 23[rd] 2022, the board of Trustees passed a resolution to reappoint Joanne Smith for 3 additional years starting the 1[st] January 2023 in line with our constitutional process.

Operational Management and Organisation of the Charity

Peter Tebbutt is the CEO of TGAF and manages the day to day operational and financial management requirements of the charity as well as act as the key interface for partnerships and other activities, such as fund raising for the charity. The CEO provides a monthly update on finances and key activities and actions achieved during the month. The CEO works to deliver on the key strategies agreed by the Trustees. All major financial decisions are agreed and reviewed with the Trustees before the CEO actions them.The charity bank account has two factor approval for bank transactions.

Reference and Administrative details

Charity name: The Getaway Foundation

Other name the charity uses: TGAF- Abbreviation used within our communications

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Registered charity number: 1187336 Charity’s principal address: 2 Manor Farm Court, Old Wolverton Road, Old Wolverton, Milton Keynes, MK12 5NN

Names of the charity trustees who manage the charity.
Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
Joanne Smith Trustee N/A
Barry Smith Trustee N/A
Philip Smith Trustee N/A

Names and addresses of advisers.
Type of adviser Name Address
Accountants Ad Valorem Accountancy
Services		 2 Manor Farm Ct, Old Wolverton Rd
Wolverton, Milton Keynes MK12 5NN

Name of chief executive or names of senior staff members.

Peter Tebbutt – CEO.

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Declarations.

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the charity’s Trustees

Joanne Smith Full name(s)

Position (eg Secretary, Trustee Chair, etc)

Date st 21 February 2023

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DocuSign Envelope ID: 8EA7A98C-804B-45B0-B829-6BDA8FC54138

----- Start of picture text -----
Charity Name No (if any)
The Getaway Foundation 1187336
Receipts and payments accounts CC16a
For the period 01/01/2022 31/12/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 156,803 30,061 - 186,864 169,661
- - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 156,803 ] 30,061 - 186,864 169,661
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 156,803 30,061 - 186,864 169,661
A3 Payments
Advertising & Marketing - - 1,252
Audit & Accountancy 2,460 - 2,460 2,460
Charitable & Political Donations 93,505 4,525 - 98,030 74,767
Postage, Freight & Courier 132 - 132 255
General Expenses 19 - 19 40
Insurance 1,486 - 1,486 1,461
IT Software & Consumables 1,040 - 1,040 1,157
Salaries 50,000 50,000 50,000
Employers National Insurance 1,678 1,678 1,422
Staff Training 18 - 18 72
- - - - -
Sub total [ 150,338 ] 4,525 - 154,863 132,886
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 150,338 4,525 - 154,863 132,886
Net of receipts/(payments) 6,465 25,536 - 32,001 36,775
A5 Transfers between funds - - -
A6 Cash funds last year end 48,756 3,000 - 51,756 14,981
Cash funds this year end 55,221 28,536 - 83,757 51,756
----- End of picture text -----

CCXX R1 accounts (SS)

03/02/2023

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DocuSign Envelope ID: 8EA7A98C-804B-45B0-B829-6BDA8FC54138

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Bank Current Account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
55,221
28,536
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55,221
28,536
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OK
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funds
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funds
to nearest £
to nearest £
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-
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Fund to which
asset belongs
Cost (optional)
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Fund to which
asset belongs
Cost (optional)
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Fund to which
liability relates
Amount due
(optional)
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Print Name
Joanne Smith		 Endowment
funds
to nearest £
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OK
Endowment
funds
to nearest £
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(optional)
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(optional)
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When due
(optional)
Date of
approval
2/13/2023

CCXX R2 accounts (SS)

03/02/2023

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of Chdrity Name The Getsway Foundation On accounts for tho year ended 31 De￿mber 2022 Charlty no (if any} 1187336 Set out on pagos 1 & 2 of the receipts and payments form included. Iremefflber lo In¢lude th8 page nwibers of additional she8ts1 I report to the truslees on my examination of the accounts of the above charity ("the Trust.) for th8 year ended 3111212022. Responsibilities and basis of report As the charitys Irustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under seclion 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have oxamlnefs statement come to my attention in connection with the examination {other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in ac¢ordanc8 wilh section 130 of the Charities Act., or the accounts did not accord with the accounting records., or I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enabl8 a proper understanding of the accounts to be reached. Please delete the words in the brackots if they do not apply. Signed: Date". IÈ Namo: Thomas Foot (on behalf of Ad Valorem Accountancy Services) FCA - ICAEW Relevant professional qualification{s) or body (if any): Address: Ad Valorem Accountancy Services Limited 2 Manor Farm Court, Old Wolverton Road Old Wolverton. Milton Keynes. MK12 5NN IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examinalion of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018