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2022-01-01-accounts

25 April 22

Trustees’ Annual Report and Financial Statement From 01.01.2021 to 31.12.2021

Charity name: The Getaway Foundation Charity registration number: 1187336

The Trustees are pleased to present their report for The Getaway Foundation for the financial period 01.01.2021 to 31.12.2021. The Financial Statement has been set out to comply with the Charity’s Constitution, the Charities Act of 1993 and as per the Statement of Recommended Practice: Accounting and Reporting of Charities published in 2005.

Introduction to The Getaway Foundation (TGAF)

TGAF is a registered CIO charity, charity number 1187336. The charity was registered on 13th January 2020, its main purpose is to help families in poverty create happy memories through holidays.

“When we went swimming both our children loved it, but every part that made my little boy happy made me happy and there were so many good memories” 26[th] July 2021 – TGAF Family Holiday Feedback

The Trustees and founders set up the charity to provide families in poverty with some of the same memories and experiences that they benefitted from with their families as children. Research shows that many families in poverty are unable to afford luxuries such as holidays with an estimated 1 in 4 families struggling to afford a holiday (Barnardo’s research). Today there are just over 2.4 million children in the UK living in relative poverty (DWP, March 2021) of which 2 million are living in absolute poverty. Many of these children do not have the chance to create happy family memories on holiday.

Mental health and wellbeing are key concerns impacting families today that the Trustees and founders wanted to address. Families’ experiences gained through holidays are proven to help them through times of crisis. It is the goal that the holidays provide short term relief from the everyday stresses facing families in poverty but also in the long term, provide tools which the families can draw upon to get through challenging times. Many adults today say some of their happiest childhood memories are from family holidays. The Trustees and founders believe that as many families as possible should have this opportunity and that poverty should not be a barrier to creating happy family memories on holiday.

The charity’s work in 2021 focused on supporting families in Buckinghamshire (Bucks), Milton Keynes (MK) and on the Isle of Wight (IOW). The charity has developed close relationships with these partners and their social worker teams, supporting the local community. UK government figures below show that in 2020 there were just under 28,000 children living in relative poverty in the geographic areas TGAF supports (23,000 living in absolute poverty).

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Table 1 - Percentage and number of children (aged under 16) living in relative low-income families, by local authority

Local Authority % Number
Aylesbury Vale (Bucks Council) 12 5,234
Chiltern (Bucks Council) 8 1,662
IOW Council 19 4,270
South Bucks (Bucks Council) 9 1,215
Wycombe (Bucks Council) 13 4,852
MK Council 17 10,726
Total 27,959

Source: Department of Work and Pensions March 2021

Key Objectives and Activities of TGAF

The objectives of TGAF, as defined in our Constitution, are for the public benefit and are to be carried out in such parts of the United Kingdom as the Trustees shall determine. The key objectives are:

1) To relieve the needs of economically and socially disadvantaged families by the provision of grants of financial assistance to enable them to experience family holidays and other shared recreational activities that they could not otherwise afford in the interests of social welfare and in order to improve their conditions of life.

2) To advance in life, relieve the needs of and help children and young people by providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

3) To relieve the needs of families who are economically and socially disadvantaged in periods of extreme national crisis and associated economic and social uncertainty, by the provision of grants.

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Implementation of TGAF Key Objectives in 2021

“Seeing my child happy made me happy” 26th July 2020 – TGAF Family Holiday Feedback

TGAF focused its activities in 2021 on supporting our core charity’s purpose to provide holidays for families living in poverty to help make happy family memories. Table 2 below details the number of families living in poverty we provided holidays for in 2021.

Supporting
Partner Area		 Number of
family holidays
booked for
Summer 2021		 % Of Charity’s
Spend 2021		 Families
requiring
transport support		 % Requiring
transport
IOW Council 15 31% 10 67%
Bucks Council 18 32% 7 39%
MK Council 19 37% 7 37%
Total 52 100% 24 46%

In 2021 we received 55 referrals of which 52 families booked. The families were referred to us via our supporting partners and social worker teams from IOW Council, Bucks Council and MK Council. All the families referred to us were living in relative poverty and for the vast majority had not been on holiday as a family for at least 3 years (to the best of the knowledge of the supporting partners). Many of the families had never been on holiday and and, in the case of the IOW, many had never been on the mainland before. As part of our support, we look to provide transportation for the holiday as this is a major barrier for many families living in Bucks / MK and on the IOW. Without this support 46% of the families we supported would have struggled to go on holiday.

2021 was the charity’s first full year of delivering family holidays and, given the challenges and uncertainty of Covid, we are very proud to have been able to offer 52 families a holiday experience.

Summary of main activities and achievements to support the charity’s public benefit and core purpose

Holiday Provision

As stated above, TGAF provided 52 family holiday and helped over 250 people during 2021, with the average number of people per family equaling 5.

The holidays were provided by Parkdean Resorts and as part of the holiday TGAF included the following: i % f l S d b S i

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Family Feedback

As part of our continuous improvement objectives for TGAF, we surveyed families post-holiday to ask them what the main benefits were they got from their holidays and what they enjoyed the most about the holidays. The information below is direct feedback from the families who responded to our post-holiday survey based upon a 35% response rate from families for Summer 2021:

Figure 1 What did the family enjoy the most 2021 TGAF Holidays

Figure 2 Main Family Benefits 2021 TGAF Holidays

As stated above in Figure 1, family time was something that most families enjoyed the most and the holidays provided multiple benefits as stated in Figure 2 with the key benefits being:

“We as a family had a superb holiday and made some fantastic memories” 8[th] June 2021 – TGAF Family Holiday Feedback

Poverty is a key barrier for a family to be able to afford a holiday. As part of our post-holiday survey, we asked families to tell us when they had last been on holiday. Of families that responded over 41.2% said they had never been on holiday before, results are shown in Figure 3 below.

“Absolutely loved watching the children have so much fun in a completely different environment, they loved it, We loved it, thank you” August 12[th] 2021 TGAF Family Holiday Feedback

Figure 3 - Family Historical Holidays - TGAF 2021

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Diversity and support for families with disabilities

Our stated aim is to be able to support all types of families and remove barriers for disadvantaged families living in poverty to be able to create happy family memories on holiday. A large percentage of the families we supported had children with ASD, autism and other forms of learning and behavioural difficulties. We also provided several disability modified caravans and 5 of the families we supported came from Young Carer families on the IOW. This was reflected in our post-holiday survey with 65% of families that responded saying at least one member of the family suffered from at least one form of disability.

As a charity we want to make sure we support families impacted by poverty from all ethnic backgrounds. According to Wikipedia 91.7%, 78.9% and 97.3% of the population in Bucks Council, MK and IOW respectively define themselves as white, with the S Asian community being the 2nd biggest demographic with 4.3%, 9.7% and 1.1% of the population defining themselves as Asian respectively. In 2021 73% of the families TGAF supported defined themselves as white, 15% as Mixed Ethnicity and 12% Black/Caribbean/African based upon a percentage of all our referrals.

Key learnings and continuous improvement for 2022

“Best thing to come out of this year. Was absolutely amazing holiday. Thank you” 16[th] August 2021 – TGAF Family Feedback

  1. Supporting families with autism and disabilities : The charity’s priority is to support the family whilst being

  2. aware of looking

  3. for the lowest cost options. Many of the families we support have children with autism. To provide the best experience possible for these families, where we can, we look to make sure a separate bedroom is provided, if desired, to support the child with autism. This is an objective for 2022, subject to the maximum size of the caravans available.

  4. The continued importance of transport support: 46% of the families we supported needed transport support as they did not have access to a car. Access to transportation is a major barrier for a family in poverty. With the impact of Covid and concerns on public transport infection, combined with many of our families being anxious of travelling and also the fact that the locations of holidays are difficult to reach, we decided to provide a taxi transfer rather than use public transport. As a charity, we appreciate that this can be considerably more expensive (estimate 30-40% increase cost for a family of 5 travelling during the day), but when we evaluated the simplicity, the time savings, the reduced stress and risks, we felt the benefits for the family outweighed the increased cost. Please note we had 100% pick up and drop-off success, working with some excellent supporting partners – Aqua Cars, Portsmouth and Skyline Taxis. The support received from Aqua Cars for managing car seats for families coming from the IOW was exceptional.

  5. Child car seat provision: Approximately 60% of the families we provided car transport support for also needed help with car seat provision. In these cases were able to work very closely with our social worker support partners to make sure we were able to provide them. Within MK we provided a number of car seats that were managed by the social worker team for their families and, as stated above, Aqua Cars in Portsmouth managed a supply of car seats we provided for families from the IOW.

  6. Voucher support to include activities: Food poverty for many of the families we support is a real concern. As part of our 2021 holidays we provided vouchers for food during the families’ stay and also a small welcome pack of essentials on arrival. Direct feedback through our survey suggested that to enhance memories and also to further remove poverty barriers, it would be really beneficial for the families to be able to use the vouchers for some of the family experiences offered at the resorts, such as crazy golf and high ropes. In 2022 we will work with Parkdean Resorts to move to a prepaid card model that will be able to be used

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25 April 22 for either food at the resort or family experiences. The prepaid cards will be restricted to exclude alcohol and provide a set amount per child and adult to provide food and experiences to help enhance family memories.

  1. Working with the local community and community partners: 2021 was our first full year as a charity to provide holidays for disadvantaged families. As part of our charity’s work we have been able to build good local relationships with the community and a number of key partners to support our work. Examples include:

  2. a. WightFerries have been inspirational in providing free ferry transport for families living on the IOW.

  3. b. The WightAid Foundation and the YMCA supporting families on the IOW and also young Carers.

  4. c. We have worked with InspireBucks to link toys provided to MK Council from Argos to support families throughout the county using our charity’s contacts.

  5. d. Stowe School Sixth Form supported our charity’s work with a donation to support family holidays.

  6. e. The Stanley Trust supported families in Bucks and The Buckingham Masonic Centenary Fund are to provide support for family transportation in 2022.

  7. f. Working with XPO Logistics to provide more family holidays and STIFEL Europe who will support our work to help with food poverty and experiences whilst on holiday in 2022

  8. g. Our partnerships with local Social Services have been vital. Many of the families we support have complex family challenges, suffer from anxiety and many will be going on holiday for the first time. Working with local social services is a key factor in our ability to be able to provide holidays and remove some of the poverty barriers faced.

  9. h. Taxi partnerships with Aqua Cars and Skyline Taxis were instrumental in our ability to provide transport with 100% success rate. Making sure contact numbers and pickup addresses were correct was a key challenge. This needs to be considered as a key dependency as we look to expand to an additional support partner.

Covid 19 Impact Statement

“ Going to the seaside, going to the fair and arcade. Watching the kids being so happy and on an adventure. We all had a fantastic time. Seeing the children swim for the first time, watching their excitement at the beach and just experiencing their enjoyment” 2nd August 2021 TGAF Family Feedback

Many of the families we supported in 2021 were suffering from anxieties exacerbated by Covid and a change of environment was a key benefit of the holidays provided. Approximately 10% of the family holidays we provided had to be rescheduled due to Covid cases. Most of these holidays were rebooked for later in the year. This worked well due to the Covid Policy provided by Parkdean Resorts.

Parkdean Resorts faced challenges during the year due to staff shortages, impacting their provision of holidays and other services, such as cleaning. For example, in one of their major resorts there were only 15 cleaners available out of a team of 70 for one of their busiest weeks, which provided significant operational challenges for the resort.

With increased demand for UK holidays, the price of holiday accommodation increased on average by 14% (comparing Q4 2020 with H1 2021). We are expecting the pricing levels to stay high and

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potentially increase further whilst uncertainty remains around international travel and holidaying abroad due to the continuing impact of Covid.

Statement on Fundraising and Charity Objectives 2022

Sources of Income 2021

Unrestricted Grant / Donation
Amount 2021		 Comment
Primary Benefactor £120,000 Part of 3 year plan
HMRC Gift Aid £30,428 HMRC Gift aid claimed –
Directly and via Enthuse for
online donations
Enthuse - Online Donation Partner £2,096 Online charity donations
Amazon Smile £38 Amazon online donation
XPO Logistics £6,000 Corporate Donation
Stifel Europe £2,100 Corporate Donation –will fund
food arrival packages and
experiences as part of holiday
2022
Total £160,661
Restricted Grant / Donation
Amount		 Comment
The WightAid Foundation £6,000 For families on the IOW
Shanley Trust £1,500 For families in Bucks
Buckingham Masonic Centenary
Fund		 £1,500 For families in Bucks - Transport
Total £9,000
Grand Total **£169,661 *** 2020 income £151,000

In addition to the above we are extremely grateful to WightLink Ferries* who provided 14 return family ferry crossings in support of the charity.

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Charity objectives, Summer 2022

Supporting Partner Area Summer 2022 Holiday Referrals vs 2021
IOW Council 18 3+
Bucks Council 20 2+
MK Council 20 1+
New Council TBC 2022 6 6+
Total 64** 12+

**Comment – Based upon existing / planned funding levels. As of January 1[st,] 2022 – 31 referrals received for 2022 holidays and 10 holidays already booked.

Charitable Activities Spend by TGAF by Supporting Partner Areas 2021

Supporting Partner Area TGAF Spend 2021 %
IOW Council £23,332 31%
Bucks Council £23,853 32%
MK Council £27,582 37%
Total £74,767 100%

Our objective is to put 100% of incremental fundraising on top of our core benefactor donation towards expanding the number of holidays we provide.

High Level Plan 2022 and 2023 and Funding Strategy

We are entering our 3[rd] year as a charity and 2[nd] year providing holidays due to Covid delays.

Objectives 2022

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Direction 2023

Financial Review

Our accounts have been signed off by our independent examiners – Ad Valorem Accountancy Services, in line with our statutory requirements as detailed below.

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Please note the restricted funds spent in 2021 were aligned to the donation by the Wight Aid foundation and were 100% used to support families from the Isle of Wight as per the restrictions and conditions of the grant.

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TGAF Financial Position

Policy for holding a reserve

We plan to build up a reserve over time in line with our long-term commitments and charity’s growth.

The reserve build up is funded by or core benefactor donation.

Our 2022 costs, excluding holiday provision are expected to be stable, with a budgetary 4% increase taken for inflation. Salary costs are expected to be flat.

We expect to see holiday cost inflation driven by the UK holidays market and increased transportation costs due to fuel price increases.

Structure, Governance and Management

Type of governing document and constitution

The charity’s constitution was registered on the 13th January 2020 and amended on the 26th March 2020. The charity is registered as a CIO.

Governance and Trustee Appointments

The charity is a new charity and as such all the Trustees were appointed as per the registered date above. Joanne Smith was appointed for 3 years, whilst Philip Smith and Barry Smith were originally appointed for 2 years.

Trustee relationship clarification: please note that Joanne Smith and Barry Smith are a husband-andwife team. Philip Smith is not related to Joanne and Barry Smith.

The Trustees meet either virtually or face to face (as permitted under its constitution) at least once per quarter, with adhoc meetings convened if required with the CEO. During the Trustee quarterly meetings, the Trustees review the charity’s finances, as well as discussing progress and deliveries against its core charity purpose. All major new actions and future strategic decisions are agreed with the Trustees and defined during these meetings.

All Trustees on appointment have been, and future appointments will be, given a copy of the charity’s constitution and also provided with links to the Charity Commission’s website outlining the role and responsibilities of a Trustee.

The draft budget for 2021 was initially reviewed in December and confirmed at the start of January 2021 with the Trustees.

Trustee Re - Appointment

Every new Trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.

As per our constitution, as part of a Trustee meeting on December 7[th] 2021, the board of Trustees passed a resolution to reappoint Philip Smith and Barry Smith for 3 additional years starting the 1[st] January 2022 in line with our constitutional process.

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Operational Management and Organisation of the Charity

Peter Tebbutt is the CEO of TGAF and manages the day to day operational and financial management requirements of the charity as well as acting as the key interface for partnerships and other activities, such as fund raising for the charity. The CEO provides a monthly update on finances and key activities and actions achieved during the month. The CEO works to deliver on the key strategies agreed by the Trustees. All major financial decisions are agreed and reviewed with the Trustees before the CEO actions them.

The Trustees can confirm that Peter Tebbutt attended a seminar and training held by Community Impact Bucks on the role and responsibilities of a Trustee as part of his induction to the charity.

The CEO has a formal job description and monthly pay is agreed and confirmed with Joanne Smith as the Trustee responsible for confirming salary, before it is processed via the charity’s bank account.

Reference and Administrative details.

Charity name: The Getaway Foundation Other name the charity uses: TGAF- Abbreviation used within our communications Registered charity number: 1187336 Charity’s principal address: 2 Manor Farm Court, Old Wolverton Road, Old Wolverton, Milton Keynes, MK12 5NN

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
Joanne Smith Trustee N/A N/A
Barry Smith Trustee Reappointed for
2022 as per the
TGAF Constitution		 N/A
Philip Smith Trustee Reappointed for
2022 as per the
TGAF constitution		 N/A

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Names and addresses of advisers

Type of
adviser		 Name Address
Accountants Ad Valorem Accountancy
Services		 2 Manor Farm Ct, Old Wolverton Rd
Wolverton, Milton Keynes MK12 5NN

Name of chief executive or names of senior staff members

Peter Tebbutt – CEO.

Declarations

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the charity’s Trustees

Full name(s) Joanne Smith

Position (eg Secretary, Chair, etc)[Trustee]

Date 25.04.2022

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----- Start of picture text -----
Charity Name No (if any)
The Getaway Foundation 1187336
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2021 31/12/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 160,661 9,000 - 169,661 151,329
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 160,661 ] 9,000 - 169,661 151,329
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 160,661 9,000 - 169,661 151,329
A3 Payments
Advertising & Marketing 1,252 - - 1,252 -
Audit & Accountancy 2,460 - - 2,460 2,552
Charitable & Political Donations 68,767 6,000 - 74,767 79,465
Postage, Freight & Courier 255 - - 255 17
General Expenses 40 - - 40 437
Insurance 1,461 - - 1,461 1,137
IT Software & Consumables 1,157 - - 1,157 727
Salaries 50,000 50,000 50,000
Employers National Insurance 1,422 1,422 1,991
Staff Training 72 - - 72 22
- - - - -
Sub total [ 126,886 ] 6,000 - 132,886 136,348
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 126,886 6,000 - 132,886 136,348
Net of receipts/(payments) 33,775 3,000 - 36,775 14,981
A5 Transfers between funds - - - - -
A6 Cash funds last year end 14,981 - - 14,981 -
Cash funds this year end 48,756 3,000 - 51,756 14,981
----- End of picture text -----

CCXX R1 accounts (SS)

11/02/2022

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Bank Current Account
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
48,756
3,000
-
-
-
-
48,756
3,000
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Joanne Smith		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
1/3/2022

CCXX R2 accounts (SS)

11/02/2022

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trusteesl members of The Getaway Foundation On accounts for the year ended 31 December 2021 Charlty no (If any) 1187336 Set out on pages 1 & 2 pf the receipts and payments fomi included. I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3111212021. Responslbllltles and basls of report As the chartvs trustees. you are responsible for the preparation of the accounts in accordance wtlh the requirements of the Charities Act 2011 (°the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Art. Independent I have completed my examination. I conffirrn that no malerial matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ') vthich gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records. or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in Ihis report in order to enable a proper understanding of the accounts to be reached. * Please delete Ihe words in the brackets rfthey do not appty. Slgned: Date: ZL)LZ Name: Thomas Foot (on behalf of Ad Valorem Accountancy Services) Relevant professlonal qualif ication{s) or body (If any): FCA- ICAEW Address: Ad Valorem Accounlancy Semces 2 Manor Farm Court. Old w0￿ertOn Road Wolverton, Milton Keynes. MK12 5NN IER Oct 2018

Section B Disclosure Only complete it the examiner needs to highlight material matters of concern {see CC32, Independent examinalion of charity accounts- directions and guidance for examiners). Glve here brlel detalls of any items Ihat the examiner wlshes to dlsclose. IER Oct 2018