## **Trustees’ Annual Report for the period** ## **From Period start date 01/10/2021 To Period end date 30/09/2022** ## **Charity name: FRIENDS OF REDE COMMON** ## **Charity registration number: 1187332** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The objects of the CIO are:
a) The preservation, protection, and improvement of
Rede Common (hereafter referred to as ‘the
common’) as a place of ecological interest and
beauty.
b) to promote the conservation of the natural plant
and animal life of the common
c) to advance the education of the public in the
subjects of the biodiversity, habitats, and flora of
areas of the common and by conducting research
into those subjects.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Taking part in workdays on site.
Reporting issues, maintenance
Undertaking repairs and maintenance.
Organising, and delivering special events
Attending other special events.
Promoting our activities.
Working on long term vision.
Promoting completed projects.
Advertising for volunteers.
Undertaking funding applications.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commissiononpublic benefit|Para 1.18|Every trustee has been given the guidance document
as to what is expected as a trustee.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making.|Para 1.38|| |Policy on social investment
including program related
investment.|Para 1.38|| |Contribution made by volunteers.|Para 1.38|Volunteers have made significant contribution to the
charities objectives this year. This includes two hours
a month meeting up to do work on site. Regular
trustee meetings. Regular MUGS/Council meetings.
Several hours a week administration at homes.
Several hours a week volunteers monitoring the site.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society.|Para 1.20|Activities on site to meet the management plan.
Dropped kerb to increase accessibility.
Promotion of the site online to residents.
Promotion of site at events to residents
Provision of greenspace to residents.
Feeding, observing, and documenting wildlife.
New type 1 pathway from the hard standing to
Columbine Close entrance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against objectives
set.|Para 1.41|| |Performance of fundraising
activities against objectives set.|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|£3,124| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|Trustees retain no more than £500 of funds to meet
the core needs of the charity. Amounts more than
that are held for specific projects.| |Amount of reserves held|Para 1.22|£820| |Reasons for holding zero reserves|Para 1.22|N/A| |Details of fundmateriallyindeficit|Para1.24|N/A| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|Donations from members.
Ward funding from local councillors.
Funding bid placed by trustee.
Donations from the public at events.| |---|---|---| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|N/A| |A description of the principal risks
facing the charity|Para 1.46|Fly tipping and trespassing near the container has
been upsetting for volunteers.
There is an ongoing concern that the site could be
sold off at some point for revenue sources for
Medway Council.
Relations between the charity and Medway Council
and/or Medway Norse could deteriorate.| Other ## **Structure, Governance and Management** |Description of charity’s trusts:||We do not have any trusts| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charitable Incorporated Organisation| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to appoint
one or more trustees|Para 1.25|Vote of the board of trustees at the AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures adopted
for the induction and training of
trustees|Para 1.51|Trustees seek to adopt and induct from the existing
pool of members that help on the common.
Friends of Rede Common always ensure that there is
a minimum of chair, secretary and treasurer in post.| |---|---|---| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|Trustees make up an overwhelming majority of the
committee at meetings.
Friends of Rede Common is not part of a wider
network but it does share good practice with similar
groups.| |Relationship with any related
parties|Para 1.51|Friends of Rede Common has a close relationship
with the Greenspace team at Medway Council and
with contractors Medway Norse. Friends of Rede
Common also attends the MUGS Forum.| |Other||The board of trustees also has a post which consists
of a member’s representative who liaises with the
wider membership.| ## **Reference and Administrative details** |Charity name|FRIENDS OF REDE COMMON| |---|---| |Other name the charity uses|| |Registered charity number|1187332| |Charity’s principal address|Rede Common Nature Reserve
Thurston Drive
ME2 2LY| ||| ## **Names of the charity trustees who manage the charity** |1
2|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Robert Peters||N/A|The board of trustees| ||Margaret Salter|Treasurer|N/A|The board of trustees| |3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19|Pam Martin||N/A|The board of trustees| |---|---|---|---|---| ||Robert Heathfield|Chair|N/A|The board of trustees| ||Jason Tillman|Secretary|N/A|The board of trustees| ||John Whittaker|Vice Treasurer|N/A|The board of trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |20||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Robert John Heathfield Jason Colin Tillman
Position (eg
Secretary, Chair, Chair Secretary
etc)
Date
14/05/2023
**----- End of picture text -----**
**----- Start of picture text -----**
1st October 2021 to 31st September 2022
Income Outgoing
2021
17/12 Medway Council £500.00 11-Oct B&Q £43.29
16-Oct R Heathfield £2.56
23-Oct St Nicholas Church £20.00
15-Nov Poundland £1.00
22/12 Medway Council £500.00 18-Dec St Nicholas Church £20.00
2022
04-Jan B&Q £15.00
08-Jan Charges £5.00
21-Jan RHS London £35.00
07-Feb CHQ 100476 £500.00
08-Feb Charges £5.00
11-Mar Charges £5.40
17-Mar Aon £90.00
21-Mar Arun Enterprise £12.95
28-Mar SP Wholes £22.61
28-Mar Catridgeworld £37.90
11/4 KCF £1,150.00 08-Apr Charges £5.00
4/4 Medway Council £320.00 08-May Charges £5.00
30-May WHSmith £19.98
06-Jun R Hunt £22.20
8/6 Medway Council £500.00 06-Jun Expense claim 009 £4.12
08-Jun Charges £5.00
20-Jun Co-op Petrol £6.50
09-Jul Charges £5.00
2/8 CHQ 404344 £30.00 08-Aug Charges £5.00
31-Aug Expenses 10-12 £38.05
08-Aug Charges £5.80
Opening Balance 1061.28 We have received £30 in private donation
Income £3,000.00 We have received £1,320 from the council
Outgoings £937.36 We have received £1,150 from grants
Closing Balance 3123.92 Expenses for the charity were split
Easter event £ 29.29 7%
KCF Grant £ 1,150.00 Repairs and renewals £ 58.29 13%
Operational activities £ 90.00 Hall hire £ 40.00 9%
Capital (planning permission £ - R Ridgeway £ 1.00 0%
Stationery £ 77.33 RHS Membership £ 35.00 8%
Domain hosting £ 9.54 Indemnity Insurance £ 90.00 21%
Remaining 973.13 Stationery £ 77.33 18%
Jubilee event £ 28.51 7%
Ward funds £ 320.00 Charges £ 46.20 11%
Repairs and renewals £ 58.29
Remaining £ 261.71
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Notes £500 was paid in error by the council; re-imbursed through CHQ 100476 85% Remaining of the KCF grant thus far. However, £300 of this is ring-fenced for the planning permission in 2025 for the container 59% remains if that money is subtracted |Income|£2,500.00|Expenses|£|437.36
|| |---|---|---|---|---|---| |Council|£1,320.00|Easter event|£|29.29
|6.70%| |Donations|£30.00|Repairs and renewals|£|58.29
|13.33%| |Grants|£1,150.00|Hall hire|£|40.00
|9.15%| |||R Ridgeway|£|1.00
|0.23%| |||R Gordon RIP|£|22.20
|5.08%| |||RHS Membership
Indemnity Insurance
Stationery|£
£
£|35.00

90.00

77.33
|8.00%
20.58%
17.68%| |||Jubilee event|£|28.51
|6.52%| |||Charges|£|46.20
|10.56%| ||Budget|Actual||Variance| |---|---|---|---|---| |Easter event|£15.00||£29.29|-£14.29| |Repairs and renewals|£25.00||£58.29|-£33.29| |Hall hire|£30.00||£40.00|-£10.00| |R Ridgeway RIP|£0.00||£23.20|-£23.20| |RHS Membership|£35.00||£35.00|£0.00| |Indemnity Insurance|£90.00||£90.00|£0.00| |Stationery
Jubilee event
Charges|£25.00
£0.00
£0.00||£77.33
£38.05
£46.20|-£52.33
-£38.05
-£46.20| |TCV membership|£38.00||£0.00|£38.00| |Domain Fees|£9.00||£9.54|-£0.54| ||Ward funds|£|320.00
|| ||Repairs and renewals|£|58.29
|| ||Remaining|£|261.71
|| KCF Grant £ 1,150.00 Operational activities £ 90.00 Capital (planning permission £ 300.00 Stationery £ 77.33 Domain hosting £ 9.54 Remaining £ 673.13 **----- Start of picture text -----**
Easter event
11% 7% Repairs and renewals
7% 14% Hall hire
R Ridgeway
R Gordon RIP
18% 9% RHS Membership
5%0% Indemnity Insurance
Stationery
8% Jubilee event
21%
Charges
Budget and Actual
£100.00
£90.00
£80.00
£70.00
£60.00
£50.00
£40.00
£30.00
£20.00
£10.00
£0.00
**----- End of picture text -----**
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Budget Actual
Ward Funds from Josie Iiles
18%
Repairs and renewals
Remaining
82%
KCF Grant
Operational activities
8%
Capital (planning
permission
26% Stationery
58%
1%7% Domain hosting
Remaining
**----- End of picture text -----**