## **Trustees’ Annual Report for the period** ## **From Period start date 13/01/2020 To Period end date 30/09/2020** ## **Charity name: FRIENDS OF REDE COMMON** ## **Charity registration number: 1187332** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The objects of the CIO are:
a) The preservation, protection and improvement of
Rede Common (hereafter referred to as ‘the
common’) as a place of ecological interest and
beauty.
b) to promote the conservation of the natural plant
and animal life of the common
c) to advance the education of the public in the
subjects of the biodiversity, habitats and flora of
areas of the common and by conducting research
into those subjects.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Taking part in work days on site.
Reporting issues, maintenance
Undertaking repairs and maintenance.
Organising, and delivering special events
Attending other special events.
Promoting our activities.
Working on long term vision.
Promoting completed projects.
Advertising for volunteers.
Undertaking funding applications.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commissiononpublic benefit|Para 1.18|Every trustee has been given the guidance document
as to what is expected as a trustee.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by volunteers|Para 1.38|Volunteers have made significant contribution to the
charities objectives this year. This includes two hours
a month meeting up to do work on site. Regular
trustee meetings. Regular MUGS/Council meetings.
Several hours a week administration at homes.
Several hours a week volunteers monitoring the site.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.|Para 1.20|Small mammal survey.
Activities on site to meet the management plan.
Pathway installation on site.
Interpretation board design and installation.
Promotion of the site online to residents.
Provision of greenspace to residents.
Feeding, observing and documenting wildlife.
Dealing with trespassing on site quickly.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against objectives
set|Para 1.41|| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|£439.89| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|Trustees retain no more than £500 of funds in order
to meet the core needs of the charity. Amounts in
excess of that are held for specific projects.| |Amount of reserves held|Para 1.22|£697.51| |Reasons for holding zero reserves|Para 1.22|N/A| |Details of fund materially in deficit|Para 1.24|N/A| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|Donations from members.
Ward funding from local councillors.
Funding bid placed by trustee.
Donationsfromthe public at events.| |---|---|---| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|N/A| |A description of the principal risks
facing the charity|Para 1.46|Fly tipping and trespassing near the container has
been upsetting for volunteers.
The coronavirus pandemic meant events were
cancelled which promote the nature reserve and
provide opportunityfordonations.| There is an ongoing concern that the site could be sold off at some point for revenue sources for Medway Council. The charity could lose its partnership with the Medway Council or Medway Norse. Other ## **Structure, Governance and Management** |Descriptionofcharity’s trusts:||We donothave any trusts| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charitable Incorporated Organisation| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to appoint
one or more trustees|Para 1.25|Vote of the board of trustees at the AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures adopted
for the induction and training of
trustees|Para1.51|Trustees seek to adopt and induct from the existing
pool of members that help out on the common.
Friends of Rede Common ensure at all times that
there is a minimum of chair, secretary and treasurer
inpost.| |---|---|---| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|Trustees make up an overwhelming majority of the
committee at meetings.
Friends of Rede Common is not part of a wider
network but it does share good practice with similar
groups.| |Relationship with any related
parties|Para 1.51|Friends of Rede Common has a close relationship
with the Greenspace team at Medway Council and
with contractors Medway Norse. Friends of Rede
Common also attends the MUGS Forum.| |Other||The board of trustees also has a post which consists
of a member’s representative who liaises with the
wider membership.| ## **Reference and Administrative details** |Charity name|FRIENDS OF REDE COMMON| |---|---| |Other name the charity uses|| |Registered charity number|1187332| |Charity’s principal address|Rede Common Nature Reserve
Thurston Drive
ME2 2LY| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Robert Peters||N/A|The board of trustees| |---|---|---|---|---| ||Margaret Salter|Treasurer|N/A|The board of trustees| ||Pam Martin||N/A|The board of trustees| ||Robert Heathfield|Chair|N/A|The board of trustees| ||Jason Tillman|Secretary|N/A|The board of trustees| ||John Whittaker|Vice Treasurer|N/A|The board of trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Members
Representative|Sheila Brown|49 Linwood Avenue
Rochester
ME2 3TP| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair, etc) **
**Date**||| |---|---|---| ||Robert John Heathfield|Jason Colin Tillman| ||
Chair|Secretary| ||11/02/2021|| ||11/02/2021|| ## Friends of Rede Common – Charity Commission 1st financial Statement January 13[th] 2020 – 31[st] September 2020 |**Cheque**
**Number**|**Date**|**Description**|**Description**|**Deposit**|**Debit**|**Balance**| |---|---|---|---|---|---|---| |||Balance on 13thJanuary2020||||£2,195.09| |||||||| |||||||£2,195.09| |100472|20/01/20|RHS Affiliated insurance 21755199|||£125.00|£2,070.09| ||20/01/10|Cash in from ChristmasQuiz,donations and raffles||£137.00||£2,207.09| ||24/01/20|donation cheque from Pat and John Kempster||£20.00||£2,227.09| ||17/02/20|Jason Tillman Card use for Easter|||£4.50|£2,222.59| ||26/02/20|Ward funds from Josie Isles towards dropped kerb?||£630.00||£2,852.59| |100473|03/03/20|Medway Council FAO Marion Philips for path
improvementpayable to A.C. Macklin|||£2,219.36|£633.23| ||24/07/20|Garfield Weston fundingfor administration needs only||£500.00||£1,133.23| |100474|11/08/20|Interpretation boards. Design Shack Ltd. Invoice no.0045|||£185.00|£948.23| ||01/09/20|TSOHOST -domain bycard Jason Tillman|||£8.34|£939.89| ||01/09/20|Printer from Cartridge People bycard Jason Tillman|||£219.99|£719.90| ||21/09/20|Jason Tillman Card use for notice board|||£22.39|£697.51| |||||||£697.51| |||||||| ||||**Totals=**|**£1,287.00**|**£2,784.58**|**£697.51**| |||||||| |▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬||▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬|▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬|||| |||Money from Garfield Weston for administrative purposes
only||||£500.00| |||Printer from Cartridge People bycard Jason Tillman|||£219.99|£280.01| |||Notice board|||£22.39|£257.62| |||||||| |||**Total admin money balance =**||||**£257.62**| |||||||| |||**Total balance other =**||||**£439.89**| |||||||| |▬ ▬ ▬ ▬|▬ ▬ ▬ ▬ ▬|▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬ ▬||▬ ▬ ▬ ▬ ▬ ▬|▬ ▬ ▬ ▬ ▬|▬ ▬ ▬ ▬ ▬| ||||||||