Dartmouth Caring
Trustees’ Annual Report
Year ended 31 March 2025
| Page | |
|---|---|
| Trustees' annual report | 2 |
| Treasurer’s Report | 16 |
| Independent examiner’s report to the trustees | 18 |
| Statement of financial activities | 19 |
| Statement of financial position | 20 |
| Notes to the financial statements | 21 |
Page 1 of 28
Dartmouth Caring
Trustees’ Annual Report
Year ended 31 March 2025
Reference and Administrative
Charity Registration Number: 1187326 Principal Office: Dartmouth Health and Wellbeing Centre Wessex Way Dartmouth Devon TQ6 0JL
| President | Vacant |
|---|---|
| Chair Trustee | Dee Nutt |
| Treasurer Trustee | Peter Adolphus |
| Vice Chair Trustee | Caroline Martin |
| Ex officio Trustee - Manager | Nick Hindmarsh |
| Trustee | Dr Frances Davidson |
| Trustee | Gillian Tucker |
| Trustee | Michael Penn |
Independent S R Smith FCA examiner: Westcotts (SW) LLP Chartered Accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD Bankers: Lloyds Bank 31 Fore Street Totnes Devon TQ9 5HH
Page 2 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Structure, Governance and Management
Dartmouth Caring is as a Charitable Incorporated Charity registered in England and Wales, number 1187326, and commenced on 1 April 2022.
It is governed by its Constitution adopted on 7 January 2020 and registered on the 13 January 2020. The charity is the successor to Dartmouth Caring (unincorporated, with registration number 900226).
Trustees
The charity trustees serving during the year are as follows:
-
Dee Nutt
-
Peter Adolphus
-
Charles Sutherland (resigned 01/07/2024)
-
Nick Hindmarsh
-
Caroline Martin
-
Dr Frances Davidson
-
Delia Kempley (resigned 01/07/2024)
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Michael Penn (appointed 16/10/2024)
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Gillian Tucker (appointed 16/10/2024)
Ex officio Trustee
(a) The Manager, Nick Hindmarsh, for the time being (“the office holder”) shall automatically (“ex-officio”) be a charity trustee, for as long as he or she holds that office.
(b) If unwilling to act as a charity trustee, the office holder may:
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before accepting appointment as a charity trustee, give notice in writing to the trustees of his or her unwillingness to act in that capacity; or
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after accepting appointment as a charity trustee, resign under the provisions contained in clause [12] (Retirement and removal of charity trustees).
The office of ex officio charity trustee will then remain vacant until the office holder ceases to hold office.
Charity trustees
Functions and duties of charity trustees
The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:
- a) to exercise his or her powers and to perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and
Page 3 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Charity trustees (continued)
Functions and duties of charity trustees (continued)
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b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:
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any special knowledge or experience that he or she has or holds himself or herself out as having; and,
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if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.
Eligibility for trusteeship
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a) Every charity trustee must be a natural person.
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b) No individual may be appointed as a charity trustee of the CIO:
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a. if he or she is under the age of 16 years; or
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b. if he or she would automatically cease to hold office under the provisions of clause [12(1)(e)].
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c) No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee.
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d) At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee.
Number of charity trustees
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a) There must be at least four charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.
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b) The maximum number of charity trustees is ten. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.
Membership of the CIO
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a) The members of the CIO shall be its charity trustees for the time being. The only persons eligible to be members of the CIO are its charity trustees. Membership of the CIO cannot be transferred to anyone else.
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b) Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.
Page 4 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Objectives and Activities for the Public Benefit
-
The objects of the CIO are to undertake voluntary work in education, health & welfare, social services and similar support activities amongst those in need.
-
Dartmouth Caring will serve the geographical area around Dartmouth, Stoke Fleming, Strete, Blackawton, Dittisham; served by Torbay Hospital, Derriford Hospital, Royal Devon & Exeter Hospital and the Dartmouth Medical Practice and any successors thereto.
-
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
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All of the trustees are asked to read the Charity Governance Code.
Recruitment and Induction of new Trustees
The Trust Board is always mindful of the need to review its skills set and the capacity of the Board to discharge its role.
-
When a need to recruit new trustees arises an external advertisement is placed in the local press and on social media. If a wider search is needed, then other channels will be explored.
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Potential trustees need to apply for the role. Those short listed are interviewed by the Chair and one other trustee, with the Manager.
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On appointment the Manager spends time with new trustees ensuring they are aware of their roles and responsibilities and current issues facing the charity; this includes discussing safeguarding and completion of DBS checks. An induction pack is used to assist this process.
Page 5 of 28
"This year has been a really exciting period for the charity...” Dee Nutt (MBE) - Chair of Trustees
Welcome from our Chair
It has been another dynamic and rewarding year for the Charity, marked by significant change and growth, as you’ll discover in the following pages.
When I speak with people across our community, they are often surprised, and deeply impressed, by the wide range of support services we offer. This is especially true now, with the addition of many new clubs and activities that allow more members of our community to access support tailored to their needs.
This community is at the heart of everything we do. We’re fully aware that we couldn’t continue our work without your support. That support comes in many forms; from our dedicated volunteers, generous donors, and the local groups who collaborate with us to provide the services now available from our home base. These strong connections are what enable this wonderful town and its surrounding villages to care for their most vulnerable residents.
I want to extend my heartfelt thanks to everyone who has supported Dartmouth Caring over the years. I’d also like to take this opportunity to recognise and thank our hardworking staff, who remain as committed and busy as ever.
We truly rely on your support—without it, we simply couldn’t continue our vital work
Page 6 of 28
"Our focus is to support those in need, including the elderly, younger adults and teenagers - helping everyone to live their lives as they choose, connecting those who feel isolated, Nick Hindmarsh and improving the emotional and physical health and (BEM) - Manager wellbeing of our clients."
Manager’s Welcome Message
I hope this report helps you understand the range of our work and its impact, and how we go about supporting our community, directly and by working with partners.
If you are reading a client, a volunteer, benefactor or grant awarding body, I hope this is a useful summary of the achievements and progress in 2024-2025.
Trustees and I are proud of what the charity achieves each year, achievements that would not take place without our wonderful volunteers and great staff team - and you, our supporters!
We are now into our second year of the National Lottery Community Fund project and it has really started to make an impact on the range and breadth of services we can provide and enable others to offer; really starting to allow the potential of the Health and Wellbeing Centre, our home, to come to fruition. A significant part of this project was to grow our partnership working and team of volunteers and I am delighted to report that in both areas significant progress has been made.
Later in this report you will see a summary of the activities and services now provided by Dartmouth Caring.
Revenue fundraising remains challenging, as it is for many in the charitable sector. We have been helped in the past year by the receipt of a significant legacy, reported in last year’s annual report. This brings us back to an equivalent reserves position as we were in 2019. We continue to seek to diversify our fundraising efforts.
I want to thank all those who have supported us over the past year and in many cases for many years, this means so much to our clients, our trustees and our staff.
I look forward to working with you all in the coming years.
Page 7 of 28
Dartmouth Caring Trustees’ Annual Report (continued) Year ended 31 March 2025
Page 8 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Page 9 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
The Year in Pictures
Figure 1 - Offline Gaming Group Figure 2 - Knit & Natter
Figure 3 - Memory Café (L)
Figure 4 - Monday Makers (R)
Page 10 of 28 Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Figure 5 – Souper Thursday
6 - Dartmouth Dawdle
Page 11 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
What’s happened this year?
The Year in Tables
Page 12 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Page 13 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Page 14 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
National Lottery Community Fund
Year 2 summary report
Project reference: 20211825
Project aims:
The overall aim of this project is to develop our new space as a resource for the local community.
With regards to beneficiaries, we expect to see change for people using our services in the following ways:
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Less isolated - through meeting new people; regular social opportunities; support from staff and volunteers; volunteering opportunities; feeling more part of their local community.
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Reduced stress / anxiety – through access to information & advice; specialist support with e.g. end of life, and dementia; someone with whom to talk through issues.
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Improved health and wellbeing – through advice and information; support with mental health; improved access to appropriate services and support; opportunities for physical activity.
This project will enable us to manage a period of change and provide additional resources, which will enable to develop new beneficiary activities, and to make sure that our new space is comfortable and works well for our beneficiaries.
Our target is to reach 390 new clients over the course of the project’s life. Since the start of the project, 559 (270+289) clients have been added to our system, many of whom will be new clients because of our change of location and some who would have become new clients had we not moved.
We do know that our new services have brought in clients we would not have attracted without the move and without the grant. There are 190 (92+98) clients who have accessed our new group activities, plus clients who access others’ services in our space; Job Centre Plus, AA, South Hams District Council and Citizens’ Advice.
Page 15 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Treasurer’s Report and reserve policy - 2024-25
Overall, it has been an encouraging year for the charity with the result that a small surplus of nearly £3,000 is showing at the year end. Income is down from £446,000 in 2024 to £342,000 in 2025 which is due to the generous legacy in excess of £175,000 reflected in last years books. This money was received in the current year and is the principal reason the charity’s cash and investments jumped from £69,000 in 2024 to £225,00 in 2025. The charity’s expenditure has remained static and indeed shows a small reduction of £2,000 compared with last year. The charity had reserves of £256,000 at the year-end of which £150,000 were unrestricted and £106,000 were restricted. Note 17 of the financial statements shows the areas in which funds were restricted, and these funds are being utilised all the time.
The economic climate is very difficult for small local charities and the trustees are continually looking at ways in which costs can be saved and funds raised. Taking all things into consideration, it is the trustees’ assessment the charity is a going concern and will remain so for the foreseeable future provided the targeted level of fundraising is achieved.
The trustees’ reserve policy is to hold between 60% and 80% of annual expenditure in reserves which is comfortably achieved at the year end. This decision has been reached on the basis that we do not wish to expose clients, the community, and staff to sudden shocks, caused by a decline in income leading to services being withdrawn. Our income sources vary significantly from year to year and are difficult to forecast a long way ahead. Approximately 1/3 of our oncome comes from a few main benefactors. This potentially leaves the charity exposed to a significant fall in income, should these benefactors’ objectives change. We do not wish to assume that our income will continue to arrive in a dependable manner.
To maintain this level of reserves, new expenditure on staffing and new projects is carefully monitored at board meetings. Allied to this, trustees monitor the level of reserves and monitor patterns in the fluctuation throughout the year, so as to make informed decisions. Our reserves, having been boosted by a significant legacy, are in excess of our desired range. Trustees have discussed what we do about this and decided to leave them at a higher level than usual for two key reasons:
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The funding environment is extremely challenging at the moment
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The Lottery Grant is coming to an end, and we cannot rely on continued funding from this source.
Thank you for all the support the charity receives from our donors whether large or small and know without your support the charity would not survive.
Page 16 of 28
Dartmouth Caring
Trustees’ Annual Report (continued)
Year ended 31 March 2025
Statement of Trustees Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The trustees are required to prepare financial statements which give a true and fair view of the charity and of the incoming resources and application of resources of the charity. In preparing these financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on ………………………………… and signed on its behalf by:
…………………………………….…………………. Peter Adolphus (Treasurer and Trustee)
Page 17 of 28
Dartmouth Caring
Independent Examiner’s Report to the Trustees of Dartmouth Caring Year ended 31 March 2025
I report to the trustees on my examination of the financial statements of Dartmouth Caring (‘the charity’) for the year ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
…………………….…………………………………………….
S R Smith (FCA) Westcotts (SW) LLP Chartered Accountants Independent Examiner Petitor House Nicholson Road Torquay Devon TQ2 7TD
Page 18 of 28
Dartmouth Caring
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 March 2025
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2025|2024|
|Unrestricted|Restricted|
|funds|funds|Total funds|Total funds|
|Note|£|£|£|£|
|Income and endowments|
|Donations and legacies|4|91,151|219,900|311,051|394,630|
|Charitable activities|5|22,390|-|22,390|42,390|
|Fundraising income|5,186|-|5,186|6,649|
|Investment income|6|3,645|-|3,645|3,196|
|--------------------------- ---------------------------- ---------------------------- ----------------------------|
|Total income|122,372|219,900|342,272|446,865|
|====================== ======================= ====================== =======================|
|Expenditure|
|Expenditure on fundraising|1,345|-|1,345|3,252|
|Expenditure on charitable activities|7|93,242|244,758|338,000|338,021|
|----------------------------- ---------------------------- ----------------------------- -----------------------------|
|Total expenditure|94,587|244,758|339,345|341,273|
|======================= ====================== ======================= =======================|
|Transfers between funds|(80,078)|80,078|-|-|
|----------------------------- ---------------------------- ----------------------------- -----------------------------|
|Net income and net movement|(52,293)|55,220|2,927|105,592|
|in funds|======================= ======================= ======================= =======================|
|Reconciliation of funds|
|Total funds brought forward|202,339|51,250|253,589|147,997|
|======================= ====================== ====================== =======================|
|Total funds carried forward|150,046|106,470|256,516|253,589|
|======================= ======================= ======================= =======================|
----- End of picture text -----
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The notes on pages 21 to 28 form part of these financial statements.
Page 19 of 28
Dartmouth Caring
Statement of Financial Position
Year ended 31 March 2025
| 2025 | 2024 | |||
|---|---|---|---|---|
| Note | £ | £ | £ | |
| Fixed assets | ||||
| Tangible fixed assets | 12 | 12,549 | 11,693 | |
| Current assets | ||||
| Debtors | 13 | 28,141 | 188,921 | |
| Investments | 14 | 121,139 | 3,308 | |
| Cash at bank and in hand | 104,118 | 66,222 | ||
| ------------------------------------------- | ------------------------------------------- | |||
| 253,398 | 258,451 | |||
| Creditors: amounts falling due within one year | 15 | 9,431 | 16,555 | |
| ------------------------------------------ |
- | --------------------------------------------- | ||
| Net current assets | 243,967 | 241,896 | ||
| --------------------------------------------- | ---------------------------------------------- | |||
| Net assets | 256,516 | 253,589 | ||
| =================================== | =============================== | |||
| Funds of the charity | ||||
| Unrestricted funds | 150,046 | 202,339 | ||
| Restricted funds | 106,470 | 51,250 | ||
| ----------------------------------------------- | ---------------------------------------------- | |||
| Total charity funds | 17 | 256,516 | 253,589 | |
| =================================== | ================================== |
These financial statements were approved by the board of trustees and authorised for issue on ……………………….………….. and are signed on behalf of the board by:
………………………………………………….……. Dee Nutt (Trustee)
……………………………………………………….. Peter Adolphus (Trustee)
The notes on pages 21 to 28 form part of these financial statements.
Page 20 of 28
Dartmouth Caring
Notes to the Financial Statements
Year ended 31 March 2025
1. General information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Dartmouth Health & Wellbeing Centre, Wessex Way, Dartmouth, Devon TQ6 0JL.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis.
Going concern
There are no material uncertainties about the charity’s ability to continue, which has been confirmed by the trustees, as there are sufficient reserves held and with regular budgeting carried out for the following year.
Disclosure exemptions
The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken under the disclosure exemptions available not to present a cash flow statement for the charity.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Accounting estimates and assumptions are made concerning the future and by their nature, will rarely equal the related actual outcome. The key assumptions and other sources of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are none.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity’s purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and in hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less.
Page 21 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
Incoming resources
All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
- income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
Where a grant (including government grants) does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions, it is recognised in income only when the performancerelated conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.
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legacy income is recognised when receipt is probable and entitlement is established.
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no amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
-
expenditure on raising funds includes the costs of all fundraising activities, events and non-charitable trading activities.
-
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. No tangible assets are carried at a revalued amount.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Office, general equipment and - 25% Straight line motor vehicle
Page 22 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument and are initially recognised at the amount receivable or payable including any related transaction costs. Current assets and current liabilities are subsequently measured at the cash value or other consideration expected to be paid or received and not discounted.
Taxation
As a registered charity Dartmouth Caring is potentially exempt from taxation on its income and gains under Part 11 of the Corporation Tax Act 2010 and Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income and gains are applied exclusively to charitable purposes.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided.
4. Donations and legacies
| 4. Donations and legacies |
|||
|---|---|---|---|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2025 | |
| £ | £ | £ | |
| Donations | |||
| General donations | 18,974 | - | 18,974 |
| Gift Aid | 2,591 | - | 2,591 |
| Legacies | 30,886 | - | 30,886 |
| Grants | |||
| National funding and grants | 38,700 | 99,257 | 137,957 |
| Dartmouth and District funding and grants | - | 57,000 | 57,000 |
| Government bodies | - | 63,643 | 63,643 |
| -------------------------------- | --------------------------------------- | ----------------------------------------- | |
| 91,151 | 219,900 | 311,051 | |
| ============================ | ============================ | ============================= | |
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2024 | |
| £ | £ | £ | |
| Donations | |||
| General donations | 16,343 | 2,405 | 18,748 |
| Gift Aid | 2,182 | 601 | 2,783 |
| Legacies | 175,000 | - | 175,000 |
| Grants | |||
| National funding and grants | 12,556 | 59,555 | 72,111 |
| Dartmouth and District funding and grants | 886 | 66,713 | 67,599 |
| Government bodies | - | 58,389 | 58,389 |
| ----------------------------------- | --------------------------------------- | ---------------------------------------- | |
| 206,967 | 187,663 | 394,630 | |
| ========================= | ============================= | ============================ |
Page 23 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
5. Charitable activities
| Total unrestricted funds | Total unrestricted funds | ||
|---|---|---|---|
| 2025 | 2024 | ||
| £ | £ | ||
| Home Help Service | 7,176 | 30,832 | |
| Transport donations | 6,789 | 4,964 | |
| Luncheon Club (including raffle) | 6,028 | 5,470 | |
| Other income | 2,397 | 1,124 | |
| --------------------------------- | --------------------------------- | ||
| 22,390 | 42,390 | ||
| ========================= | ======================== | ||
| 6. | Investment income | ||
| Total unrestricted funds | |||
| 2025 | 2024 | ||
| £ | £ | ||
| Bank interest receivable | 3,645 | 3,196 | |
| ===================== | =================== |
7. Expenditure on charitable activities
| Unrestricted | Restricted | Total funds | ||
|---|---|---|---|---|
| Funds | Funds | 2025 | ||
| Note | £ | £ | £ | |
| Direct costs | 28,506 | 244,758 | 273,264 | |
| Support costs | 8 | 64,736 | - | 64,736 |
| ----------------------------------------- | ----------------------------------------- | ----------------------------------------- | ||
| 93,242 | 244,758 | 338,000 | ||
| ============================= | ============================= | ============================ | ||
| Unrestricted | Restricted | Total funds | ||
| Funds | Funds | 2024 | ||
| £ | £ | £ | ||
| Direct costs | 48,780 | 229,083 | 277,863 | |
| Support costs | 8 | 60,158 | - | 60,158 |
| ----------------------------------------- | ---------------------------------------- | ---------------------------------------- | ||
| 108,938 | 229,083 | 338,021 | ||
| ============================= | ============================= | ============================ |
Page 24 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
8. Support costs
| upport costs | ||
|---|---|---|
| Total unrestricted funds | ||
| 2025 | 2024 | |
| £ | £ | |
| Premises | 13,575 | 8,736 |
| General office | 5,349 | 4,674 |
| Insurance | 4,635 | 4,441 |
| Independent examination fees :- | ||
| Examination of the financial statements | 4,450 | 3,750 |
| Other services | - | 1,300 |
| Consultancy fees | 2,525 | 5,049 |
| Telephone, internet and IT support | 17,141 | 13,724 |
| Printing, postage, stationery and advertising | 4,538 | 5,256 |
| Depreciation | 7,005 | 5,040 |
| Bank charges | 676 | 945 |
| Sundry expenses | 4,842 | 7,243 |
| ---------------------------------- | ---------------------------------- | |
| 64,736 | 60,158 | |
| ======================== | ======================= |
9. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 236,616 | 222,593 |
| Social security costs | 7,176 | 13,929 |
| Employer contributions to pension plans | 2,324 | 2,239 |
| ---------------------------------------- | ---------------------------------------- | |
| 246,116 | 238,761 | |
| ============================= | ============================ |
The average head count of employees during the year was 16 (2024: 22). The average number of full-time equivalent employees during the year is analysed as follows:
| employees during the year is analysed as follows: | ||
|---|---|---|
| 2025 | 2024 | |
| No. | No. | |
| Manager | 1 | 1 |
| Support workers and administration | 9 | 12 |
| -------------- | -------------- | |
| 10 | 13 | |
| ======== | ======= |
No employee received employee benefits of more than £60,000 during the year (2024: Nil).
10. Trustee remuneration and expenses
During the year Mr N Hindmarsh received a gross salary £44,931 (2024: £43,794) and pension contributions of £Nil (2024: £Nil) through his employment as the charity manager. This position is held as part of his managerial role, and he is excluded from the decision-making process regarding his remuneration and benefits.
During the year there were no trustee expenses (2024 – Nil).
Page 25 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
11. Volunteers
In 2024-25, our Volunteer Engagement Manager completed her first full year with the Charity and the difference in the quality of the way in which we engage with, and support volunteers has made a fundamental shift for the better. This has played a key part in increasing the significance of the work volunteers make to what we do. In order to develop new services, we recognise that the use of volunteers as opposed to more paid staff is the more sustainable route to follow.
Throughout the year we had the support of over 100 volunteers from which a core of 80 participate regularly. Volunteers, provide many services to our clients, including shopping, driving to health appointments, driving clients to and from clubs, cooking for lunch club, assisting at Memory Café, Lunch Club, Monday Makes, Baby Weigh & Play, Souper Thursday, VIP, and a wide range of other activities.
12. Tangible fixed assets
| Motor Vehicle | Equipment | Total | ||
|---|---|---|---|---|
| £ | £ | £ | ||
| Cost at 1st April 2024 | 2,400 | 37,217 | 39,617 | |
| Additions | - | 7,861 | 7,861 | |
| ----------------------------------------- | ----------------------------------------- | ----------------------------------- | ||
| Cost at 31st March 2025 | 2,400 | 45,078 | 47,478 | |
| Depreciation at 1st April 2024 | 1,800 | 26,124 | 27,924 | |
| Charge for the year | 600 | 6,405 | 7,005 | |
| ----------------------------------------- | ----------------------------------------- | ----------------------------------- | ||
| Depreciation at 31st March 2024 | 2,400 | 32,529 | 34,929 | |
| ----------------------------------------- | ----------------------------------------- | ----------------------------------- | ||
| Carrying Amount 31st March 2025 | - | 12,549 | 12,549 | |
| ============================= | ============================= | ========================= | ||
| Carrying Amount 31stMarch 2024 | 600 | 11,093 | 11,693 | |
| ============================= | ============================= | ========================= | ||
| 13. | Debtors | 2025 | 2024 | |
| £ | £ | |||
| Legacy | 7,000 | 175,000 | ||
| Trade debtors | 10,279 | 5,468 | ||
| Prepayments and accrued income | 10,862 | 8,453 | ||
| ----------------------------------------- | ----------------------------------- | |||
| 28,141 | 188,921 | |||
| ============================= | ========================= | |||
| 14. | Investments | 2025 | 2024 | |
| £ | £ | |||
| Short-term deposits | 121,139 | 3,308 | ||
| ====================== | ======================= | |||
| 15. | Creditors: amounts falling due within one year | 2025 | 2024 | |
| £ | £ | |||
| Trade creditors | 2,260 | 7,577 | ||
| Accruals and deferred income | 4,583 | 5,623 | ||
| Social security and other taxes | 2,588 | 3,355 | ||
| ---------------------------------- | --------------------------------- | |||
| 9,431 | 16,555 | |||
| ======================== | ====================== |
16. Pensions and other post-retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £2,324 (2024: £2,239).
Page 26 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
17. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | At 31 March | ||||
| 1 April 2024 | Income | Expenditure | Transfers | 2025 | |
| £ | £ | £ | £ | £ | |
| General funds | 202,339 | 122,372 | (94,587) | (80,078) | 150,046 |
| ============ | ============ | ============= | ============ | ============ | |
At |
At 31 March | ||||
| 1 April 2023 | Income | Expenditure | Transfers | 2024 | |
| £ | £ | £ | £ | £ | |
| General funds | 93,188 | 259,202 | (97,190) | (52,861) | 202,339 |
| Designated funds | 15,000 | - | (15,000) | - | - |
| ----------------------- | ----------------------- | --------------------------- | ------------------- | -------------------------- | |
| 108,188 | 259,202 | (112,190) | (52,861) | 202,339 | |
| ============ | ============ | ============= | ========= | ============ |
The funds are held so that the charity is in a position to continue offering the services in line with their charitable aims and objectives during periods of declining income, as laid out in the Treasurer’s Report and Reserves Policy.
The transfers between funds were due to the expenditure exceeded the income of those restricted funds.
Restricted funds
| At | At 31 March | ||||
|---|---|---|---|---|---|
| 1 April 2024 | Income | Expenditure | Transfers | 2025 | |
| £ | £ | £ | £ | £ | |
| National Lottery Fund Community | 9,352 | 74,976 | (25,025) | - | 59,303 |
| Coronavirus | - | - | - | - | - |
| Mental Health Work | - | 32,200 | (39,527) | 7,327 | - |
| Meals on Wheels | 1,815 | - | - | - | 1,815 |
| Specialist Health Services | - | 17,926 | (47,046) | 29,120 | - |
| Wellbeing | 40,083 | 44,798 | (39,529) | - | 45,352 |
| Dartmouth United Charities | - | 50,000 | (93,631) | 43,631 | - |
| Winter Fuel Allowance | - | - | - | - | - |
| --------------- | ---------------- | ------------------- | ----------------- | --------------- | |
| 51,250 | 219,900 | (244,758) | 80,078 | 106,470 | |
| =========== | ============ | ============== | ============= | =========== | |
| At | At 31 March | ||||
| 1 April 2023 | Income | Expenditure | Transfers | 2024 | |
| £ | £ | £ | £ | £ | |
| National Lottery Fund Community | - | 42,975 | (33,623) | - | 9,352 |
| Coronavirus | - | - | (12,181) | 12,181 | - |
| Mental Health Work | - | 26,952 | (28,558) | 1,606 | - |
| Meals on Wheels | 1,815 | - | - | - | 1,815 |
| Specialist Health Services | 3,730 | 27,218 | (33,602) | 2,654 | - |
| Wellbeing | 28,173 | 37,512 | (25,602) | - | 40,083 |
| Dartmouth United Charities | - | 50,000 | (70,749) | 20,749 | - |
| Winter Fuel Allowance | 6,091 | 3,006 | (24,768) | 15,671 | - |
| --------------- | ---------------- | ------------------- | ----------------- | --------------- | |
| 39,809 | 187,663 | (229,083) | 52,861 | 51,250 | |
| =========== | ============ | ============== | ============= | =========== |
The purposes of the restricted funds are detailed by the charity manager in the annual report, from page 7 onwards.
Page 27 of 28
Dartmouth Caring
Notes to the Financial Statements (continued)
Year ended 31 March 2025
----- Start of picture text -----
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|18.|Analysis of net assets between funds|Unrestricted|Restricted|Total Funds|
|Funds|Funds|2025|
|£|£|£|
|Tangible fixed assets|12,549|-|12,549|
|Current assets|146,928|106,470|253,398|
|Creditors less than 1 year|(9,431)|-|(9,431)|
|--------------------------------------------------|----------------------------------------|--------------------------------------------------|
|Net assets|150,046|106,470|256,516|
|=|==================|=|===============|=|==================|=|=======|==================================|
|Unrestricted|Restricted|Total Funds|
|Funds|Funds|2024|
|£|£|£|
|Tangible fixed assets|11,693|-|11,693|
|Current assets|207,201|51,250|258,451|
|Creditors less than 1 year|(16,555)|-|(16,555)|
|---------------------------------------------------|----------------------------------------|--------------------------------------------------|
|Net assets|202,339|51,250|253,589|
|=|==================|=|===============|=|==================|=|=======|==================================|
|19. Net incoming/outgoing resources|
|Net incoming/(outgoing) resources for the year include:|2025|2024|
|£|£|
|Depreciation of fixed assets|7,005|5,040|
|=|==|==|===============|=|=|=|================|=|======|
----- End of picture text -----
20. Commitments
The estimated total future minimum lease payments under non-cancellable operating leases are as follows:
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|2025|2024|
|£|£|
|Not later than 1 year|12,000|12,000|
|Over 1 year and not later than 5 years|24,000|36,000|
|----------------------------------------|-----------------------------------|
|36,000|48,000|
|=|==================|=|========|=|========================|=|
----- End of picture text -----
21. Post balance sheet events
A legacy was confirmed during the year, which is due to be received in full by mid 2025, with an estimated valuation of £7,000. As the legacy was known in the reporting year, it has been included within income in these financial statements.
22. Related parties
The trustees and key personnel are listed on page 3. There were no related party transactions during the year.
Page 28 of 28