## **Tring Productions**
## **Annual Report**
From 1[st] January to 31[st] December 2022
Charity number: 1187324
40 Akeman Street Tring HP23 6AN
## **Report of the trustees for the year ending 31[st] December 2022**
## **Objectives and activities**
The purposes of the CIO, as set out in its governing document, are to advance performing arts in Tring and the surrounding area, including but not limited to musical and theatrical projects.
In planning our activities for the year we complied with our duty to give due regard to the Charity Commission’s guidance on public benePit. The focus of our activities for this year was a series of performances of _Infants_ , a new musical for which money had been raised prior to the COVID pandemic and of which development has continued to bring it to a full production.
This project met our objectives of advancing performing arts in the area by creating and promoting the rehearsal and performance of work by local artists, and by providing the public access to professional performances.
## **Achievements and performance**
## _**Infants**_
The Court Theatre were unable to offer suitable substitute dates for the run of _Infants_ which had been planned in 2020; it was also felt by the trustees that sufPicient development had taken place on the show since then to justify a largerscale project, so a small regional tour was planned, beginning with a local performance before a short run in Barnes and a Pinal performance in Bedford.
The venues and dates were:
Nora Grace Hall, Tring – 5 June OSO Arts Centre, Barnes – 14 to 17 July The Quarry Theatre, Bedford (Bedfringe opening night) – 21 July
The time that had passed since the previous plans meant that three members of the original cast were unavailable; auditions were advertised on Spotlight and held in March, and Emma Harvey, Kassie Kardos and Tom Panay joined existing cast members Lily Chantry, Andrew Holloway and James Lark, along with Musical Director and piano Jonathan Lee (the last three all local to Tring). The production was directed by Ian McFarlane and the Quarry Theatre’s technical director Fiona Fowler came onboard as Company Stage Manager.
Rehearsals took place in the week leading up to the Pirst performance. The Tring performance was promoted by Tring Together as part of the local celebrations for the Queen’s Platinum Jubilee, and the performance was received
enthusiastically by all present. A further four days of rehearsal were available before opening in Barnes, allowing for further rePinements to the production, and it was an extremely slick and polished show that went in front of audiences for the remainder of the run. The OSO Arts Centre disappointed slightly in terms of their contribution to publicity, and in the aftermath of the pandemic, pre-sales were smaller than anticipated; as a result, one of the performances in Barnes was cancelled, which will have had a small impact on numbers and income. However, the actual sales were good and the response was, again, extremely positive.
The (paying) audience numbers were: 50 in Tring, 91 in Barnes and 31 in Bedford. The Pinal budget, which incorporated losses made in 2020, showed a net loss of £1,442. The total budget (including in-kind contributions) was £19,247 and, particularly in the light of the pandemic-related obstacles and the changes to the scale of the project they necessitated, it was felt that the loss was minor and much outweighed by the benePits of undertaking a project on this scale and of this quality.
## **Financial Review**
We hold cash at the bank of £1,235.04, none of which is unrestricted.
Our principal funding source was donations, including a donation of £2,000 via CAF and other individual donations and ticket sales for the performances of _Infants_ . We were also given a fee of £300 for the Tring performance of _Infants_ by Tring Together, as they included the event in their celebrations for the Queen’s Platinum Jubilee.
Our income has been applied entirely to the activities of the trust, which in this year related to expenditure for the _Infants_ project, largely covering artistic and production personnel but also including production expenses, venue hire and promotion.
## **Structure, governance and management**
_Type of governing document:_ constitution adopted 21[st] December 2019
_How the charity is constituted:_ CIO consisting of Pive trustees
_Trustee selection methods:_ trustees are selected with regard to the skills, knowledge and experience needed for the effective administration of the CIO, at any such times as it is felt would be benePicial to the trust. New trustees are appointed by a resolution of the trustees passed at properly convened meeting of charity trustees.
## **Charity Trustees**
James Lark (Chair) Jonathan Lee (Secretary) Andrew Holloway (Treasurer) Kate Hunter Stephen Wilkinson
## **Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
James Lark, Chair
Andrew Holloway, Treasurer
||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**Tring Productions**|||||**1187324**||||
||**Receipts andpayments accounts**|||||||||
||**For the period**
**from**||Period start date||**To**||Period end date|||
||||1-Jan-22||||31-Dec-22|||
|||||||||||
|**Section A Receipts and payments**||||||||||
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Donations|**5,637**||**-**||**-**||**5,637**||**885**|
|Ticket sales, fees etc.|**2,705**||**-**||**-**||**2,705**||**250**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR) _|
**8,343**||**-**||**-**||**8,343**||**1,135**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**- 0**||**- 0**||**- 0**||**-**||**- 0**|
||**- 0**||**- 0**||**- 0**||**-**||**- 0**|
|**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**|
|||||||||||
|**_Total receipts_ **|
**8,343**||**- 0**||**- 0**||**8,343**||**1,135**|
|||||||||||
|**A3 Payments**||||||||||
|Printing and publicity|**- 0**||**- 0**||**-**||**-**||**520**|
|Insurance|**- 0**||**- 0**||**-**||**-**||**-**|
|Rent, hire fees etc.|**650**||**238**||**-**||**888**||**250**|
|Salaries|**- 0**||**7,338**||**-**||**7,338**||**90**|
|Postage, stationery, computer supplies|**16**||**- 0**||**-**||**16**||**-**|
|Production expenses|**120**||**583**||**-**||**703**||**-**|
||**- 0**||**- 0**||**-**||**-**||**-**|
||**- 0**||**- 0**||**-**||**-**||**-**|
||**- 0**||**- 0**||**-**||**-**||**-**|
|**_Sub total_ **|
**786**||**8,159**||**-**||**8,945**||**860**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**- 0**||**- 0**||**- 0**||**-**||**- 0**|
||**- 0**||**- 0**||**- 0**||**-**|||
|**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||**- 0**|
|||||||||||
|**_Total payments_ **|
**786**||**8,159**||**- 0**||**8,945**||**860**|
|||||||||||
|**_Net of receipts/(payments)_ **|
**7,557**||**-**
**8,159**||**-**||**-**
**602**||**276**|
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**|
|**A6 Cash funds last year end**|**280**||**1,728**||**-**||**2,007**||**1,732**|
|**_Cash funds this year end_ **|
**7,836**||**-**
**6,431**||**-**||**1,405**||**2,007**|
|||||||||||
|||||||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|||||**280**||**1,728**||**-**|
||||||**-**||**-**||**-**|
CCXX R1 accounts (SS)
26/09/2023
1
||||||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
||**_Total cash funds_**||||**280**||**1,728**||**-**|
||(agree balances with receipts and payments
account(s))||||Agreement Error||||OK|
||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval|
||||||JAMES LARK (CHAIR)||||26/09/2023|
||||||ANDREW HOLLOWAY (TREASURER)||||26/09/2023|
CCXX R2 accounts (SS)
26/09/2023
2