ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)
Accounts for the year ended 31 March 2022
| Page | CONTENTS |
|---|---|
| 2 | Independent Examiner's Report |
| 3 | Statement of Financial Activities |
| 4 | Balance Sheet |
| 5 | Notes to the Accounts |
| 6 | Charity report |
Page 1
ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)
Accounts for the year ended 31 March 2022
INDEPENDENT EXAMINER'S REPORT
Respective responsibilities of trustee and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination no matter has come to my attention:
- Which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 41 of the Act, and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met, or
- To which, in my opinion, attention could be drawn in order to enable a proper understanding of the accounts to be reached.
A D Williams ACA 28 Conger Lane Toddington Beds LU5 6BT
Page 2
ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)
Accounts for the year ended 31 March 2022
STATEMENT OF FINANCIAL ACTIVITIES UNRESTRICTED FUNDS
| 2021 £ Income Note 25,240.93 Grants and Donations 1 2,224.70 Hall Hire - Fundraising 2 27,465.63 Expenditure (2,594.79) Cleaning Contract (3,808.62) Heat, Light, Water & Telecoms 3 (3,117.57) Repairs & Improvements 4 (7,856.91) General Expenditure 5 (17,377.89) 10,087.75 Surplus for the year Balance of Accumulated Fund: 28,861.04 1 April 2021 38,948.79 31 March 2022 |
2022 £ 17,013.25 14,502.90 - |
|---|---|
| 31,516.15 | |
| (5,693.73) (5,619.28) (18,689.24) (5,386.09) |
|
| (35,388.34) | |
| (3,872.19) | |
| 38,948.79 | |
| 35,076.60 |
Page 3
ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE
(Registered Charity No. 1187321)
Accounts for the year ended 31 March 2022
BALANCE SHEET
| 2021 £ 38,264.14 Cash at Bank Debtors and Prepayments 909.65 Insurance - Water Refund 909.65 Creditors and Accruals - Gas - Electricity - Water (225.00) Audit Fee (225.00) 38,948.79 Net Assets Represented by Accumulated Fund as at 31 March 2022 |
2022 £ 34,256.54 |
|---|---|
| 920.06 - |
|
| 920.06 | |
| - - - (100.00) |
|
| (100.00) | |
| 35,076.60 | |
Chairman Treasurer
Date Date
Page 4
ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE
(Registered Charity No. 1187321)
Accounts for the year ended 31 March 2022
NOTES TO THE ACCOUNTS
| 2021 £ 1. Grants and Donations 5,000.00 Grant - Aspley Guise Parish Council 20,240.93 Grants - Central Bedfordshire Council 25,240.93 2. Fundraising - Open Gardens - Other - 3. Heat, Light, Water & Telecoms (970.44) Electricity (2,072.53) Gas (558.48) Water (207.17) Telecoms (3,808.62) 4. Repairs & Improvements - Kitchen - Office Furniture (1,548.00) Windows (1,569.57) General Maintenance (3,117.57) 5. General Expenditure (1,212.33) Insurance (3,774.00) Legal Expenses (745.14) Refuse Collection - Cleaning Supplies - Music and Play Licence - Fundraising (2,125.44) General Expenses (7,856.91) |
2022 £ 4,281.25 12,732.00 |
|---|---|
| 17,013.25 | |
| - - |
|
| - | |
| (860.32) (3,847.08) (600.00) (311.88) |
|
| (5,619.28) | |
| (10,903.79) (1,887.60) - (5,897.85) |
|
| (18,689.24) | |
| (1,242.67) (720.00) (745.14) (1,197.40) (892.28) - (588.60) |
|
| (5,386.09) |
Page 5
Trustees’ Annual Report for the period
From 1[st] April 2021 Period start date To 31[st] March 2022 Period end date
Charity name: Aspley Guise Village Hall Management Committee
Charity registration number: 1187321
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Village Hall Management Committee oversees the running of the hall for the benefit of local residents and community support organisations. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
These include the WI, Cubs, Helping Hands Memory Club and a mother & toddler playgroup, exercise classes, leisure activities including tutored art classes, children’s theatre group, amateur dramatic productions and choir rehearsals and various arts and local interest society meetings. The hall is also used for commercial bookings, private parties and business meetings and for public meetings, all Parish Council and Sub Committee meetings and local elections. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The hall management committee is not a grant making organisation. |
| Policy on social investment including program related investment |
Para 1.38 | The hall management committee does not make any substantive investments. |
| Contribution made by volunteers |
Para 1.38 | Volunteers are encouraged to assist with a wide range of fundraising activities, but the restrictions caused bythepandemicpersisted |
to the extent that it was impossible to get volunteers to safely raise funds this year. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The village hall management committee has met its primary objectives during the last year and has ensured that the hall is occupied as fully as possible, when it was possible to open the building, thereby enabling the local residents to benefit from the property and the facilities it provides. The various lockdowns and other restrictions caused by the Covid-19 pandemic had a material impact on the activities carried out as many of the regular hirers were unable or unwilling to restart their activities. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | The committee was able to make investments in a new kitchen as a result of its robust financial position. Careful management of other spending was carried out during the year. |
| Performance of fundraising activities against objectives set |
Para 1.41 | No fundraising was possible during the year due to the Covid pandemic and the restrictions in arranging gatherings of people. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Village Hall concluded the year with £34,257 in assets held at the bank. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | Reserves are held to represent a minimum of 6 months operating costs in case of any emergencyoccurring. |
| Amount of reserves held | Para 1.22 | Reserves are held in cash, in unrestricted funds,amountingto £9,000. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The hall receives an annual grant from Aspley Guise Parish Council to cover the costs of maintaining the building and raises the rest of its income from fundraising and the hire of its facilities. In the current year the Hall received grants totalling £12,013 from Central Bedfordshire Council as noted above. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | A reduction in hirers which would decrease the income and an increase in costs relating to energy, cleaning and maintenance which would affect the expenses. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Foundation Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | According to the Constitution |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New Trustees are issued with a booklet from ACRE detailing their roles and their responsibilities. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Village Hall Management Committee manages the Village Hall for the benefit of residents. |
| Relationship with any related parties |
Para 1.51 | The Village Hall Management Committee receives a grant from Aspley Guise Parish Council. |
| Other |
Reference and Administrative details
| Charity name | Aspley Guise Village Hall Management Committee |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1187321 |
| Charity’s principal address | 9 Woburn Lane Aspley Guise Bedfordshire MK17 8JH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Barber | Chair | |||
| Alastair Scott | Vice-Chair | |||
| Gill Cockle | Secretary | |||
| James Macmillan | Treasurer | |||
| Zoe Phillips | ||||
| Joan Neale | ||||
| Vanessa Skelton | ||||
| Jim Hutton | ||||
| Anne Papworth | ||||
| MollyFitzgerald | ||||
| Stewart Bailey | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| James Macmillan | ||
Treasurer |
||
| 10thJanuary 2023 | ||
| 10thJanuary 2023 |