## **Trustees’ Annual Report for the period**
**From April 2022 Period start date To date**
## **March 2023 Period end**
**Charity name: Harlow Community Men’s Shed**
## **Charity registration number: 1187314**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objectives of HCMS is to promote**
**social inclusion for the public benefit by**
**preventing people (particularly, but no**
**exclusively, older men), within Harlow**
**and the surrounding area, from**
**becoming socially excluded or isolated,**
**relieving the needs of those people who**
**are socially excluded and assisting**
**them to integrate into society. This is**
**done through the provision of facilities**
**where they can meet jointly or**
**individually to undertake creative,**
**physical or recreational activities, learn**
**or pass on skills and knowledge and**
**support each other socially.**
**For the purpose of this clause ‘socially**
**excluded’ means being excluded from**
**society, or parts of society, or becoming**
**isolated as a result of one or more of the**
**following factors: unemployment;**
**financial hardship; youth or old age; ill**
**health (physical or mental) or**
**bereavement.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The Men’s Shed provides a safe place**
**for people, particularly but not**
**exclusively men, to gather and socialise**
**without fear of judgement or prejudice.**
**There is an environment of learning new**
**skills and being able to participate in a**
**variety of practical tasks and projects.**
**More experienced people pass on the**
**skills and knowledge to the benefit of**
**others.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|**In order to achieve the above the**
**Trustees ensure that the activities**
**undertaken in accordance with the**
**guidance issued by the Charity**|
Commission on public benefit
**Commission on public benefits.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Discussions regarding the lease for the**
**Pavilion are currently taking place with**
**the Council but indications are that**
**there will be no problems with the**
**conversion and establishment of a**
**second shed in Harlow. However the**
**project will require planning consent**
**and building control approval.**
**The establishment of the Pavilion aims**
**to provide greater capacity and**
**additional facilities which, in turn, will**
**allow more member to learn new skills**
**at both sites. It will also allow increased**
**accessibility for Members from other**
**parts of the town and allow Members to**
**work and relax under cover providing all**
**year round use.**
**From a management leadership**
**perspective an increase in membership**
**will provide the potential to increase the**
**number of Trustees within the Shed.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Current overheads and operational costs
are minimal at £500 pa which has been
funded by members and activities.
Good external funding has been available
to fund additional costs and projects e.g.
Refurbishment costs of the Rectory field
new site development and transport costs
etc|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No adopted formal policy currently in force
only guidance. The Trustees are aware of
the need to develop a clear policy for
holding reserves for future projected costs
and budget inc future Rental costs
expected to start in 2027 and operating
expenses inc insurance, power and water|
|Amount of reserves held|Para 1.22|currently Zero held as formal reserves as
1.21 & 1.212|
|Reasons for holding zero
reserves|Para 1.22|Current income is currently exceeding
operational costs of £500pa which allows
for surplus to be developed plus funders
will be approached to finance future costs|
|Details of fund materially in
deficit|Para 1.24|No fund materially in deficit or expected to
be|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Financially no concerns with minimal
overheads and operating costs for the next
2 years
Recruitment of membership to increase
numbers at both sites and the recruitment
of enough trustees and their knowledge to
be developed and increased once the|
second all weather site is fully refurbished and operational
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|National Lottery Community Fund
Mind in Essex
Essex Community Foundation
Essex County Council|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Reliance of user led volunteers and
goodwill|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution published online with**
**Charity Commision**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|
**DBS Policy**
**Health and Safety Policy**
**Recruitment of ex-offenders’ Policy**
**Adult Safeguarding Policy**
**Equal Opportunities Policy**
**Data Protection Policy**
**To underpin the above policies and**
**procedures:**|
|---|---|---|---|
|||||
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**Risk Assessments**
**Training Procedures**
**Method Statements and Mechanical**
**Handling Training.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Harlow Community Men’s Shed|
|---|---|
|Other name the charity uses||
|Registered charity number|1187314|
|Charity’s principal address|c/o Pets Corner,
Off Edinburgh Way
Harlow,
CM20 2QG|
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## **Names of the charity trustees who manage the charity**
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2
3
4
5
6
7
8
9
10
11
12
13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||John Hume|Chair/Secretary/
Trustee|2022 - 2023|HCMS|
||Matthew Creed|Treasurer/Trustee|2022 - 2023|HCMS|
||David Ainsworth|Trustee|2022 - 2023|HCMS|
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14 15 16 17 18 19 20
– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets 0 held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Matthew Creed_ **Full name(s)** Matthew Creed
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
12.02.25