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2023-03-31-accounts

`

incorporated as

Gafcon UK

Trustees’ Report

and

Financial Statements for the period ended 31 March 2023

Registered Charity number: 1187303

Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

Contents Trustees’ report ...............................................................................................................3 Introduction Purposes and activities Achievements and performance Financial review Future plans Reference and administrative details Structure governance and management Statement of trustees’ responsibilities Approval Statement of financial activities.......................................................................................8 Balance sheet.................................................................................................................10 Notes to the financial statements...................................................................................11

Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

INTRODUCTION

The board of trustees of Gafcon UK presents its report and financial statements for the 12 months to 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out on pages 11 to 13 and comply with the Charities Act 2011, and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS 102.).

PURPOSES AND ACTIVITIES

Gafcon UK, operating under the name Gafcon Great Britain and Europe, is the local expression of the global Anglican movement known as Gafcon. We share the vision of multi-cultural, biblically faithful Anglicanism and a renewed Anglican Communion, united around common faith as expressed in the Gafcon Jerusalem Declaration, committed to proclaiming Christ faithfully to our nations and beyond.

We are a fellowship of lay people, clergy and bishops from across England, Scotland, Wales and mainland Europe, inspired by the Gafcon vision, praying together and supporting one another in our common task of preserving the apostolic message, making disciples and reaching out to a needy world. Our main activities to date include communication through newsletters and website, networking among Anglican leaders and gathering consultations.

Most of our members are found in the historic national churches in the different nations, but our network also includes those within the Free Church of England and the Anglican Network in Europe.

The trustees have referred to the legal requirement contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives that have been set. Gafcon UK works to strengthen the church and advance the Christian religion in society. It promotes understanding of the worldwide church and fostering good relationships between Anglican Christians of different nations.

ACHIEVEMENTS AND PERFORMANCE

Membership

There were 839 members at 31 March 2023 who had signed up for various levels of engagement, an increase of 20% on last year. A further 32 new members had joined by 30 April 2023.

Since its formation in January 2020 there has been a steady increase in new subscribers to our regular email newsletters which keep members informed and connected to other authentic Anglicans in the UK and Europe. Members from different networks are represented on the Council of Reference which meets regularly for consultation.

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

FINANCIAL REVIEW

Details of the Gafcon UK income and expenditure for the year are set out on page 8. Income for the year was £24,975; expenditure was £26,248. This resulted in an unrestricted deficit of £1,273.

We are grateful to a donor for an amount of £15,078 given to support those clergy and laity who would otherwise not have been able to attend the Kigali 2023 Gafcon conference. Expenditure for this covering travel, accommodation, conference fees and facilities totalled £15,502. A transfer from the general fund of £424 made up the difference.

Reserves policy

In defining its reserves policy, the trustees have considered the level of free reserves it is appropriate for the charity to hold in order to ensure its financial sustainability, strategic development and continuing to operate and meet the needs of members in the event that unforeseen circumstances arise. It has taken into account the reliability and continuation of future income generation and donations, timing of cash flows and working capital requirements.

The trustees consider therefore that it would be prudent to retain an amount equivalent to six to nine months of the forthcoming year’s anticipated income - for 2023-24 this would be between £5,000 and £7,500. The free reserves at 31 March 2023, £9,279, exceed the range of its reserves policy but in the current circumstances allow for a shortfall in income given the possible impact of the cost of living on donations and dependence on relatively few donors.

Going concern

The trustees are engaged in developing strategies that will sustain a future for Gafcon UK and has reviewed its status as a going concern. Forecast cash flows and budgets for at least 12 months provide the board with sufficient ability to make appropriate financial decisions. A balanced model of income generation has been achieved and membership benefits are assessed in the light of retaining, re-engaging and recruiting members. Gafcon UK have further developed relationships with partners which complement its aims and expect to see further readers and potential members and financial supporters directed to its website.

The trustees are satisfied that it is appropriate for the financial statements to be prepared on a going concern basis, and that there are no material uncertainties that may cast doubt on this assumption for at least 12 months from the approval of these accounts.

FUTURE PLANS

The trustees review the aims, objectives and activities of the charity each year and its capacity to deliver them. They have developed a budget to achieve the objectives of the Charity and the Board is responsible for the delivery of this plan. Our future plans are geared to our members and those in the wider sphere of influence they have access to:

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023 Grow and support our membership in various spheres of influence:

REFERENCE AND ADMINISTRATIVE DETAILS

Gafcon UK is a charitable incorporated organisation. It was registered as a charity on 10 January 2020.

Governing document Gafcon UK is governed by its constitution as adopted on 10 January 2020.

Charity number 1187303

Trustees Mr Martin Mills, Chair, Mrs Rachel Henderson, Mrs Jane Krammer, Rt Rev’d Andrew Lines, Rev’d David McCarthy, Rev’d Melanie Prince, Dr Chik Kaw Tan, Mr Paul Bugden, appointed 26 June 2023

Banker CAF Bank, 25 Kings Hill Ave, Kings Hill, West Malling ME19 4JQ

STRUCTURE, GOVERNANCE AND MANAGEMENT

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023 Appointment of trustees

As set out in the constitution, the board of trustees comprises a minimum of three and not more than twelve members of Gafcon UK who may serve up to three terms of three years to be elected by the trustees at the AGM. Board members may appoint a chair. On 22 June 2022 Martin Mills was elected as chair for another two years and Jane Krammer elected for two years as deputy chair.

Trustees’ induction and training

On appointment, new trustees are provided with information about the charity including its constitution, strategy and plans, financial status and risk register. Their attention is drawn to relevant Charity Commission guidance. They are offered the opportunity to meet with the chair and treasurer and receive a briefing on the charity’s work.

Organisation

The board is responsible for the administration of the charity. Operationally the board engages various suppliers and individuals to assist them with financial records and the publishing and administration of newsletters and articles. The board meets at least quarterly and from time to time appoints committees to undertake delegated tasks. The Trustees are grateful to Andrew Symes for his help with secretarial, editorial and communications work.

Related parties

None of the trustees receives remuneration or benefits from their work with the charity. Trustees are invited to declare any relevant interests at each board meeting and have not reported any relevant interests or transactions.

Fundraising

Gafcon UK does not engage in public fundraising and does not use professional fundraisers or commercial participators.

Risk management

A risk management policy clearly defines the role ~~s~~ of the board ~~,~~ in identifying and managing risk, and how the register of risks should be used as an operational document. The board identifies key risks and discusses the impact, likelihood and the risk management in place to mitigate these risks.

The key risks currently identified by the board are that firstly Gafcon UK might not have sufficient resource to co-ordinate media and events that provide the essential guidance and voice for its members – this is mitigated by a rebalancing of activities within the limits of available resources and growth in fundraising and the number of donors. Secondly, reputational damage. Gafcon UK’s commentary on the Church of England and contemporary views is misunderstood and compromises the ongoing work of the charity – this is mitigated by an involvement of all trustees in current issues and ensuring the positive message of the Church’s mission is prominent.

The trustees are satisfied that appropriate steps are being taken to manage these risks, and that sufficient procedures are in place to assess the effectiveness of risk management.

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023 STATEMENT OF TRUSTEES’ RESPONSIBILITIES

Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for that period. In preparing these financial statements, the trustees should follow best practice and:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The trustees consider that the accounts follow the applicable UK Accounting Standards and statements of recommended practice. An independent examination is not required as the CIO’s gross income is less than £25,000 for the financial period to 31 March 2023.

APPROVAL

The trustees’ annual report was approved by the trustees on 26 June 2023 and signed on their behalf by

Martin Mills Chair

Jane Krammer Vice chair

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

Statement of Financial Activities for the period ended 31 March 2023

Note
Income from:
Donations and legacies
2
Charitable activities
Other (including fundraising)
Total Income
Expenditure on:
Raising funds
Charitable activities
3
Other
Total Expenditure
Net income/(expenditure)
before transfers
Transfers between funds
Net movement in funds for the year
Reconciliation of funds:
Balances brought forward
9
Balances carried forward
9		 2023
2023
Unrestricted
funds
Restricted
funds
£
£
9,897
15,078
-
-
-
-
9,897
15,078
-
-
10,746
15,502
-
10,746
15,502
(849)
(424)
(424)
424
(1,273)
-
10,552
-
9,279
-		 2023
2022
Total
funds
Total
funds
£
£
24,975
9,873
-
-
-
-
24,975
9,873
-
-
26,248
6,866
-
-
26,248
6,866
(1,273)
3,007
-
-
(1,273)
3,007
10,552
7,545
9,279
10,552

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

Statement of Financial Activities for the year ended 31 March 2022

Note
Income from:
Donations and legacies
2
Charitable activities
Other (including fundraising)
Total Income
Expenditure on:
Raising funds
Charitable activities
3
Other
Total Expenditure
Net income/(expenditure)
before transfers
Transfers between funds
Net movement in funds for the year
Reconciliation of funds:
Balances brought forward
8
Balances carried forward
8		 2022
2022
2022
Unrestricted
funds
Restricted
funds
Total
funds
£
£
£
9,873
-
9,873
-
-
-
-
-
-
9,873
-
9,873
-
-
-
6,866
-
6,866
-
-
-
6,866
-
2,663
3,007
-
3,007
-
-
-
3,007
-
3,007
7,545
-
7,545
10,552
-
10,552

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Gafcon UK

Trustees’ report and financial statements for the period to 31 March 2023 Balance sheet at 31 March 2023

Note
Fixed Assets
Tangible Fixed Assets
Current Assets
Debtors
6
Cash at bank and in hand
Creditors - amounts falling due
within one year
7
Net Current Assets
Creditors - amounts falling due
after one year
Total net assets
Represented by:
Funds of the Charity
General Funds
9
Restricted Funds
9
Total funds		 Unrestricted
Restricted
Funds
Funds
-
-
1,736
-
7,812
9,548
-
269
-
9,279
-
-
-
9,279
-
9,279
-
-
-
9,279
-		 2023
Total funds
£
-
1,736
7,812
9,548
269
9,279
-
9,279
9,279
-
9,279		 2022
Total funds
£
-
-
11,261
11,261
709
10,552
-
10,552
10,552
-
10,552

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

1 Summary of significant accounting policies

1.1 General information

GAFCON UK is incorporated in the United Kingdom as a charitable incorporated organisation. The registered office address is detailed on page 5 of the accounts.

The charity aims to support Anglicans and strengthening leadership through the Church’s orthodox teaching.

1.2 Basis of preparation of financial statements

The financial statements of the charitable incorporated organisation which meets the definition of a public benefit entity under FRS 102 have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP FRS 102) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

These financial statements are presented in pound sterling (GBP) as that is the currency in which all the company’s transactions are denominated.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

In the course of preparing the financial statements, no critical judgements have been made by management in applying the charity’s accounting policies. There are no accounting estimates or assumptions which have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

1.3 Going Concern

The trustees have considered the financial position of the charity and its business plan and believe there are adequate resources to continue to fulfil its charitable objectives for the foreseeable future. The principle risk is its ability to generate sufficient income to cover the costs of meeting these objectives. There are no material uncertainties that would impact on the charity's ability to continue. Accordingly the going concern basis is adopted in preparing this annual report and accounts.

1.4 Fund accounting

· Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

1.5 Income

Income is recognised in the Statement of Financial Activities when received. Donations and gifts are split between restricted and unrestricted funds in accordance with the terms of the donation.

The following specific policies are applied to particular categories of income:

· Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

1.6 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

· Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

· Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include independent examination fees when applicable and costs linked to the strategic management of the charity.

· All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource.

1.7 Fixed assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £500 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life as follows:

Improvement to property - 10% straight line Fixtures and fittings - 25% reducing balance

1.8 Operating leases

Rentals applicable to operating leases are charged to the Statement of Financial Activities over the period they are incurred.

1.9 Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the Charity after deducting of its liabilities.

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the Charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the Charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the Charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023 2 Donations

Voluntary income
Donations
3 Analysis of expenditure
Raising funds
Charitable Activities
Staff costs
Other direct costs
Support costs (see below)
Support Costs
Management & administration
Office, IT & communications
Premises
Governance
Other		 Unrestricted
£
9,897
9,897
Unrestricted
£
-		 Restricted
£
15,078
15,078
Restricted

£
-
-
-
10,268
478
10,746
#REF!
357
-
-
121
478

The basis of allocation of support costs is as incurred. No costs were incurred for the restricted fund activity.

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Gafcon UK

Trustees’ report and financial statements for the period to 31 March 2023 4 Net expenditure for the year

Net expenditure for the year
2023 2022
This is stated after charging: £ £
Depreciation - -
Auditors' remuneration - -
Operating lease costs - -

5 Trustee remuneration & Related Party transactions

Gafcon UK considers the key management personnel of the organisation are the trustees. There were no employees during the period.

No trustee was remunerated for any services. There were no payments by way of reimbursement for expenses.

The trustees had indemnity insurance in place during the year.

6 Debtors

**6 ** Debtors
2023 2022
£ £
Accrued income 1,736 -
Prepayments - -
1,736 -
**7 ** Creditors - amounts falling due within one year
2023 2022
£ £
Accrued expenses 269 709
269 709

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Gafcon UK Trustees’ report and financial statements for the period to 31 March 2023 8 Financial instruments

Financial assets
Financial assets measured at fair value through profit or loss
Financial liabilities
Financial liabilities measured at amortised cost		 2023
2022
£
£
9,548
11,261
269
709

Financial assets measured at fair value through profit or loss comprise cash held at bank and in hand. Financial liabilities measured at amortised cost comprise accrued

9 Statement of funds

Unrestricted Funds:
General Fund
Total Unrestricted funds
Restricted Funds:
Kigali attendee fund
Total Restricted funds
Total funds		 At 31 March
2022
£
10,552
10,552
-
-
10,552		 Income
£
9,897
9,897
15,078
15,078
24,975		 Expenditure
£
(10,746)
(10,746)
(15,502)
(15,502)
(26,248)		 Transfers
At 31 March
2023
£
£
(424)
9,279
(424)
9,279
424
-
424
-
-
9,279

The unrestricted general funds represent the free funds of Gafcon UK which are not designated for particular purposes. The Kigali attendee fund resulted from a donation that supported those who would otherwise not have been able to attend the Kigali 2023 Gafcon conference.

Statement of funds - comparative information in respect of the preceding period is as follows

Unrestricted Funds:
General Fund
Total Unrestricted funds
Total funds		 At 31 March
2021
£
7,545
7,545
7,545		 Income
£
9,873
9,873
9,873		 Expenditure
£
(6,866)
(6,866)
(6,866)		 Transfers
At 31 March
2022
£
£
-
10,552
-
10,552
-
10,552

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