2024-03-31-accounts

CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the poriod From 1.4.2023 {period start date) To 31.3.2024 (period end dats) Charlty name: Sleep Pod Charlty registratlon number: 1187295 Objectives and Activities SORP ref8rer Para 1.17 Sumrnary af the purposes of the charity as set out in its goveming document To provide a on8-person emergency shelter wherever there is a need. This shelter. called a Sleep Pcd is used by rough sleepers and refugees. After inventing Sleep Pod our main purpose becama multi-faceted. We became focussed on raising funds for materkals, preparing all the matsrials ready for build sessions. We then started to organise volunteer build sessions and then work with distribution partners so the most vulnerable people were prioritised in tams of giving Ihe Sleep Pod emergency shelter lo recipients. We have developed proc2sses during the last few years to be as effective as possible, building valuable relationships with businesses. charities. groups and indiwduals that add real value to what we do. We currently support P8ople all over the UK and within parts of EuropE. Surnmary of the main actiwlies in relation to Ihose purposes forthe public ber)errt. in particular, the activities, projects or services id8ntifi8d in the accounts. Para 1.17 arn> 1.19 Fundraising We engage in various activrties lo ensure we have enough funds to purchase and prepare Sleep Pod materials. These activities include, face to fac£ tundraising, approaches to trusts I foundations, corporate Sleep Pod build workshops and supplwng chartty partners. Together with various o￿lIne fijndraising carnpaigns we are delighted to have had enough money to cover the Ix)sts of all our activities. Our charity is very scalable and as such more funds would correlate with more acti and more le would benefit from 33437439 1

having their own Sleep F>od emergency shelter. Purchase and material proparation Once we the funds, we purchase materials from have a variety of suppliers thal we have buitt goLJ WOTking relations with. They are delivered and we then start the work of preparing all materials for building. We cut and prepare all building materials to ensur8 they are the correcl size and shape and each ple￿ is quality dlethed before being allowed to leave site and then used in a Sleep Pod build. Build Nealry all of our Sleep Pod Building now takes part in 3 prisons Addiewell in Scotland, Peterborough and Lowiham Grange. We have a team in each prison who build our pods. In addttion we run a number of (xrporate builds to raise finance but the number build this way is small. Corporate Sleep Pod build WOTkshops- We will have at least 1 13 build leaders. We guide participants in bu1￿ techniques as well as ensurtng that quality is the most important factor that we concentrate on at every stage. At the beginning of each corF()rate build, we ensure that participants understand that each Sleep Pod is destined for a person and then at the end of each sessTrDn we are at pains to explain the harsh realty of lrfe on the streets. Distribution We have built up a good lisl of distrtbution partners - all of which have a good working know of the streets l area in which they operate. All of our pathers know what is expected of them in temis of methodical and fair S18ep Pod distribution. We are at pains lo explain that a Sleep Pod is never intended to be a long term solution, it should be saen as an èmergency sh61ter only. We require our partners to gift all Sla&p Pods lo the user- they are r￿t permitted to sell Ihem. Also we require that every time a Sleep Pod is gifted to someonè a 'contacf sticker is written out and attached to the Sleep Pod, this will proV￿e contact details for a perEon I organisation in their area who is able lo help them seek a more ermanent solution to their 33437439 1

rough sleeping. It is hoped that in this waywe can (x)nlribute to a situation where the rough sleeper is able lo move off th8 streets so that the night they sleep in a Sleep Pod for the first time might be their last. The contact sticker indicates the very real desire of Sleep Pod that every person is given suitable accommodation. Our forever aim as a charity is therefore to become obsolete and to see an 8nd to all rou h slee The trustees take their duties a5 trustees very sersously. In relation to this we are aware of and have studied the guidance prowd8d by tha Charity Commission to ensure that we comply with the standards expected of us in all of our activities. In nn8ction with this Complian￿ the Charity is supported by Ihe Charity T8am at Cripps (law firm) and thè team at Crowe (accountants.) We regularly 5e8k their adM¢e about best practice and the requirements on us in connection wtth the operations of the Charity. Taking all of this logethèr we believe we are l)oth well advised and well aware of our duties - and critically- well pois8d to s8ek further help and guidance where n8cessa ststement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional inf¢xmation (optional) You ma chcKJse to indude further slatemenls where relewdnl at￿Ul. SORP referen Policy on grant making We arè not a grant making diarity Para 1.38 Policy on social investment including program related investment We are not aiming to inv8St in any programs and did not make any investments of any ￿nd during the time that this report covers. Para 1.38 Volunteer5 are involved in almost every asp8Ct of the charitys work. We rely heavily on volunteers lo fund raise and to build Sleep Pods. 1.38 Contribution made by volunteers In fact, we are humbled by how much support we have had from volunteers. Since we sel up the charity we have had thousands of volunleers that have supported our work by building Sleep pods, donating money as well as supporting and sharing our social media messaging. In addition lo this we have core members of Ihe Sleep Pod team. trustees. exports in specffic areas and adv0(￿teS that all conduct their work on a voluntary basis. 33437439_1

We, as a tharity embody the phrase ￿at anyono from anywhere can do something to help" and none more so is this realized in the network of our volunteers who share our vision and are part of the Sleep Pod sto NIA other Achievements and Perfomiance Since our inception and up to the end of the period in question we havè built in the region of 11.tKJO Sleep Pods all of which have been distributed by our distribution partners to rough sleepers. 80% of these have been distributed in the UK the rèrnainder. mostly in Europe. We have raised the funds required to pèrfomi all activities required to make this happen. Summary of the main achievements of the charity, identrfying th8 differen￿ the charity's work has made to the (arcumstances of ils beneficiaries and any wider benefits to society as a whole. Parn 1.20 The use of the prisons lo build tho pods has had a meaningful impact on the prisoners involved who tell us how happy they are to be involved in purposeful ackn.￿ty whilst in prison. Corporats Sloep Pod builds e where we tak8 Qur Sleep pod build workshop into a company to support their Corporate Soc4al Responsibility (CSR) liaes. This practical, real-worfd activity has been extremely Well-re￿IVed by the Companls and participants. Where possible we will ty arKI engage with a local charity to come in and collect the completed Sleep Pods- but this is not aKvays the case. For this seNce we offer different levels of support to catar for dtff8renl budgets and desires for impact. For example, if requested we can connect the company and th8 Sleep Pod building activity with a film maker and or a Public Relations companies so the story of the Corporate Sleep Pod build can be understood by the companies, customers. suppliers, market Sector and ry)tential nèw customers. To this end S18ep Pod buikj workshops are seen as werful and uni ue. 33437439 1

Fundraislng During this p8ri0d we had a successfvl run with our fundraising with some notable grants from trusts exceeding £30,000. This allowed us to ensure that all pods distributed in the UK wère fully funded by the charity. Additional infomiation (optlonal) You ma choose to includ8 further statements where relevant about: At the start of the year, we set a target to build and distribut8 2.0(K) sleep pods and we succeeded in this. Achievements against objectives set Par& 1.41 We have perfonned well against our set objectives and fulfilled all orders from all diStribu￿n partners. Performance of fundraising activitias against objectives P¥a 1.41 W8 took on new distribution partners and incr8ased our coverage in temis of locations where Sleep Pods ar8 now available. I money fdised through all of our activities is spent on funding n8w materials and building more pods. Investment perfomiance against objectives Para 1.41 NIA Other 33437439_1

Financial Review Review of tho charily's financial position at the end of the period Pard 1.21 Our financial posriion is entirely diclated by our ability to raise fijnds and. where w8 have been able to. to receive money for the pods from oth8r organisations who have been able to fund the pods for their parttcular purposes. We feel confidenl that our expenditure has been spent wisely wFth negotiated diswunts from suppliers and we have maintained the financial stability requir8d to enable us to achieve oals that we set for ourselvos. We do not hold r@serves. Statement explaining the policy for holding reserves stalin are held Number of reserves held Rèasons for I￿ldIng zero raserves Para 1.22 Para 122 Para 1 NIA We do not hold reserves at this time as wa (x)nsider that. due to the very contained and predicable nature of our expenditure ther8 is Gurrently no ne￿5 for us to do so. As w8 evolve we will continue to monitor the need for this in thè future however at this time du8 to our siz& and structure all ose that are making decisions on larg6 spend will do so in a planned monthly meeting or and where necessary al an ad- hoc meeting set up for the purpose. Details of fund materially in defial Explanalion of any uncertaintles about the charity continuing as a going con￿￿ Para 124 WA PJa 123 There is no uncerlainty about the charity continuing its. activtties as a going concern. The charity conducts ils operation in a linear fashion atKI as such we are able to receive regular feedback on how our Sleep Pod one person emergency shelter is being received. The feedback is posittve and the need continu&s to exist. Additional inforniatlon (optional) You ma choos8 to include fvrther statements wh8re reievant about.. Th& ¢hariVs princlpal sources of funds (induding any fundraising) Our primary source of income is fundraising and our activities includ8 approaching and working with foundations and tru51's. We have also successfully campaigned for financial support from public wilh our on-line campaigns. Along with the above we also providè corporate builds as a Servi￿ to companles that want to demonstrate their Corporate Socyal Res onsibil- to their staff and Para 1.47 33437439 1

business netwo￿. This is a service we charge for with all additional funds going back into the Gharity. Also. vthere appropriate some of our sleep Pod distribution partners will pay (in full or in part) for U)e Sleep Pods that they Gollect or hav6 delivered and then they distribute. NIA Investment policy and objectives including any social investment policy adopted Para 1.46 Th8 ultimate rfsk faang the charity is that ther8 is no longer a need for an emergency shelter. that there are no longer any rough sleèpers in the UK or beyond. That any and all refugees and displaced people are afforded acC￿mm0dat10n whilsl in transit and do not face enforced nighls without adequate protection. A description of th8 principal rtsks facing th8 charty Para 1.46 Then there V￿uld be no need for Sleop Pod chartty to exist. Clearly this is our aim as a charity so happily the main risk we face is also a prin￿paI aim of the charty. Apartfrom this there is a risk that one or more of the trustees was lo leave then there would b8 a potential knowledge vacuum. We are mitigating against Ihis risk by ￿mpl11ng policies and procedures as well as utilising a CRM as a database that can be accessed by all team meelings. As well as this we only have one manufacturer of our Gor8 material. They manufacturg our order specifically lo our needs and at the time ofwriting are the only supplier able to do this (from our enquiries) If they decided notto support us then this would be a risk to our operations. A key risk remains our ability to raise SLrffiGient funds to fund our activity. Awar& of this we have sought the help of a fund raising consullanl who has helped us creat8 a plan which we are now working towards. Lastly is the enNironmental risk. We are acutely aware of the impact our pods are maki to land fill. We do not consider this 33437439 1

to be suslainable long t6m7. INe are ther8lore Iwking at options to reverse engineer elements of the pods lo make that more sustainable. Wo are in discussions wlh various material exwrts who may be able lo support this actimty, alongside nv8rsations with one of our ongoing financial supporters (a trust) who are interested in ￿ndIng Ihis activity. Oth 33437439 1

Structure, Governance and Management Descriplion of charity's trusts: Type of gov8ming document IlrLltrF deed. rD al cliartLar How is lh8 charity onstituted? (e.g unincorporalgd association, CIO) Trust8e selection methLKIs including details of any constitutional provisions e.g.. election to post or name of any person or LN)dy entitled to appoint one or more trustees Para 1.25 Foundation Constitution Document Para 1.25 Charitabl8 Incorporat8d Organisation ("cio") Para 1.2S Details as to how trustees are appointed and removed are as provided in clauses 10 and 12 of our Constitution document. Inttially the 3 c(Ffounders became the trustees together wth 2 other trustees appointed by the trustees for their int&r&st in the work that we are doing and their experknse. We do not. at this stage consider it necessary to bring in any additional trustees as we are functioning well as a charity with decision making and processes working well whilst prowding the18vel of scnjtiny we CAJnsid8r is naedéd for a charity of our size and cornplexrty. However. we fe81 as we grow, we will consider the need lo bring on addttional trustees with certain experien￿ as a way to add further value lo what we do. Reference and Administrative details Charity name Sleep Pod other name the charity uses NIA Registered charlty number 1187295 33437439 1

Charity's principal address 22 Mount Ephraim Tunbridge Wells Kent TA4 8AS Names of the charity trustees who manage the charity Dates acted If not for whole ear Trustèè name Offlce Ilf any) Nam8 of person lor body) entitled toa oint trustee If an lan Ashby Trustee and Co- Founder NIA NIA Pete Kenyon-Holl Chairperson and Co- Founder NIA NIA Angharad Halliwell Cripps Trust Corporalion Limited Trustee NIA NIA Trustee NIA NIA Cor orate trustees - names of the directors at the date the re ortwasa roved Director nam• Jessica Isabelle Lucy Jamieson jessica Isabelle Lucy Jamieson Fiona Elizabeth Mclntosh Myles Stephen Mclntosh Bruce Russell Simpson Kate Arnold lame5 Robert Beatton Jeremy David Godfrey Curtis Paul Frederick Charles Fairbairn Victoria Jane Fairley Stephen David Horscroft Philip Youdan Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity s objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional information} 33437439 1

Type of advlser Financlal Narne Address Crowe Ltd 55 Ludgate Hill, London, EC4M 7JW 8A Stanley Gardens. London 22 Mount Ephraim Technlcal Doug McKnight Cripps Legal Tunbridge INells Kent TA4 8AS Name of chlof executive or names of senlor staff members (Optlonal Infomiatlon) Exemptions from dlsclosure Reason for nOn￿ls￿OSUre of ke rsonnel details NIA other o NIA tional infomiation Declaratlons The trustee8 declare that they have approved the trustees, report above. Slgnad on behalf of th8 charity's trustees Slgnature(sl Full name(s) POSI￿On (e.g•i Secretary, Chair, etc) Pete Kenyon-Holt lan Ashby Chair Trustee Trustee Date Sl[IiLoLfj 437439 1

Sleep Pod Profit and Loss Detail For the period 01/04/2023 to 31/03/2024

Income

e
Donation	15,909.98
Other	60.45
Sleep Pod Build Event	5,400.00
Sleep Pod Educational Visit	2,700.00
Sleep Pod Sales	6,683.45
Trust/Foundation Contribution	21,966.61
Total Income	52,720.49

Expense

Accountancy 71.67 Diesel 774.18 Materials 45,110.13 Motor - other 5.00 Net Wages 19,391.72 Petrol 414.23 Postage 741.75 Printing 1,028.00 Purchases 910.97 Sundry 7.85 Van Hire 2,663.50 WebHosting 372.38 Total Expense 71,491.38

-18,770.89

Net Income

Sleep Pod Balance Sheet

Sleep Pod Balance Sheet
As at 31/03/2024
Fixed Assets
Total	£0.00
Investments
Total	£0.00
Current Assets
Bank Account	£3,133.06
Debtors	£2,914.20
Input Tax (VAT)	£17,676.97
Total	£23,724.23
Current Liabilities
Creditors	£0.00
Output Tax (VAT)	£4,341.58
PAYE/NI control account	£1,542.02
VAT Payments	£14,020.81
Total	£19,904.41
Current Assets minus Current Liabilities	£3,819.82
Total Assets minus Current Liabilities	£3,819.82
Long Term Liabilities
Total Assets less Total Liabilities	£3,819.82
Capital & Reserves
Current Profit	(£18,770.89)
Retained P&L b/f	£22,590.71
Total	£3,819.82
Balance Sheet Suspense
Total	£0.00
TOTAL	£3,819.82

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sleep Pod On accounts for the year ended 311312024 Charity no (If any} 1187295 Set out on pages I report to the trustees on my examination of the accounts of the above tharity {Ihe Trusf) for the year ended 3110312024. Responsibilities and basis of ￿port As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charrties Act 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, have followed all the applic2ble Directions given by the Charty Commission under section 145(5}{b} of the Act Independent I have completed my examination. I confimi that no material matters have examinerfs statement come to my attention in connection wrth the which gtves me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Chartlies Act" or the accounts did not accord with the accounting records" or the accounts did not comply with th8 applicable requirements con￿mIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter nsidered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: aoli12C25 Name: Angela Stirland Relevant professional qualification(sl or body lif anyl: JgmTI IIALfc kDIthct P(c￿)￿l[￿ I . Address: trJ(LL

Section B Disclosure Only complete if the examiner needs to highlight material matters of GOn￿M (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.