CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From 1.4.2022 Iperlod start dats) To 31.3.2023 (perlod end date) Charlty name: Sloep Pod Charlty regi8trallon number: 1187296 Objectives and Actlvities SOR rOfe￿nce Pthi#1.17 Summary of the purposes of th8 cE)arity 88 sel out In 11$ goveming document To provlde a one-parson emergenGy sholler wherever there 18 a need. This shelter, called 8 8leep Pod Is used by rough sleepers and refugees. After invenllng Sleep Pod our main purp08e b8came multl-laceled. We became focuss8d on rai8ing funds for matertals, pieparing all the maleri918 ready for build 8e88ions. We then 818rt8d lo organis8 volunteer build s68slon8 and then work with d151ribullon partners so Ihe most vulnerable peopl6 wtsr8 prlorllSsetJ in lemi8 of giving the Sle&p Pod em8rgenGy Sheltor to r&clpienl$. We have d8velop¢d proce8888 during the last few yaar$ lo bg as effectlve as PO8$ible, buSldlng valuabl8 relollon8hlps with buslno8stss, ¢harlligs, groups and IndSvlduals that add real value lo what wa do. We currently 8UPPOrt peopl? all Dver the UK and wilhln parts of Europe. Summary of the main aGllvili88 In relatlon lo thoso purpose8 for the publlc bonefil, in particular, the activllles, projects or Beryices Identffled in the aGcount8. PAf4 1.17 and 1.19 Fundraislng We engage in v4rlous acllvllles to ensure we have enough funds lo pur¢hase and prepare Sleep Pod materia15. Th958 aclnilli85 include, fa¢e to face fundralslng, approaches lo trusts I foundation8, corporate Sleep Pod bulld workshops and supplylng GhaTIty partner8. Together with v8riOU8 on-llne fundraising campaigns we are delighted lo have had enough rnoney lo cover the costs of all our a¢llvllies. Our charity Is very scalablg and as such more funds would correlate with more activi and more &0 le would bgnefi't from 1042574 1 having thelr own Sleep Pc)d emergency shelter. Purchase and materlal preparatlon Once we havè the funds, wè purchase mal6rials from a variety of suppliers that we have bullt good working relation8 With. They are dèllvorèd and wè then slart the work of preparing all materials for bullding. We cut and prepare all buildlng matèria18 to ensure Ih6y are the corre¢l 8128 2nd shape and each piece is quality checked beforè being allowed 10 Igave sile and then u88d in a Sleep Pod build. Bulld We organ18e Sle6p Pod bulld workshops. whgre we teach loams of volunlaers how to build a quallty assured Sloap Pod8 and we do tha same lor COTporale cu51omors, along wilh "Build al Home. Inillalive as well 8s having Sleap Pods built Sn one prison located in Scot5and- thèse are the prlmary way8 that we bulld and IhSs conslllules the maln activity that the charity carries out. Volunteers Sleop Pod build work6hops - We havg bulld leader8 conducting all the training and 8upervl8ion, We en¢ourage experienced bullders 1¢ allend gnd lake on eori•ln responslbilitl8s lo aid the bulld proce88 and Ihelr eiiloymenl gnd Sense of achlovemenl We 8150 build Sleep Pods wilh1oam8 in Addiewell arid Pelerborough Prlson wherè they support U8 wrf(h the inmate building programme8 curronlly in opèration in thls prlsons. The prisons have a Sleep pod room and team dedicatèd lo bulldlng pods for us. Corporate Sleep Pod bulld work8hop8- Wè wlll have at leasl 1 build l&ader and during the largest event of tts type wè hBd 17 bulld laaders I Sleep Pod staff. We guid8 participants In bulld technlque8 as well 9$ ensuring that quallly is th& most important factor that we ¢oncenlrale on al every stage. At the beglnning of each ¢orpoTale bulld, w6 8nsure that parlicipanls understand Ihal each Sleep Pod is destined lor a person and then at the end of each 8es5ir)n we are at pains lo ex lain tho har6h realil of life on the streets. 1042574 1 Dlstrlbutlon We have bullt up a good 1Sst of di81ribution partners - all of which have a good worklng knowledge of the Blree18 1 area in which they operate. All of our partners know what is expected ol them in lemis of methodlcal gnd fair Sleep Pod dl¥lributiDn. W8 are al pains lo explain that a Sleep Pod is never intended lo be a long l&rm Solution, il should be seen a8 an em8rgenGy shèller only. Wè r8quir& our partners lo glft all Sleep Pod8 to the us6r- they are not permitted lo s611 thern. Also we require that every tlme a Sleep Pod Is gifted to 80m6ong a 'contsct' 811cker Is wrillen out 8nd allached to the Sleep Pod, this will provlcle c4nlact del3ilB for a person I organlsalion In their aroa who is able lo help them seek a morg permanent solution lo their rough s1geplng.1118 hoped that In Ihis way we can ¢onlribute lo a sllualion where the rough Sleeper is able lo move off the 81reets 50 that th8 nlghl Ih9y 51egp In a Sleep Pod forthe first Ilme mlghl be Ihglr last. Thg conlacl $tlGkor Indlcales the very r8al desire of Sleep Pod Ihgt every person 18 glven 8uilable accommodation, Our for8v8r alm as o charity Is therefore lo bgGome ob801elè and10 86e an end lo all rou h slee The Iru8le88 lake their duties as Iruslees Very 88riou81y. In relallon lo Ihl$ we are aw8rg of And have Studled the guidance provided by th6 Charity Commls$ion lo engure Ih81 wo comply with the 8land8rd6 expected of us In all of our acllvilles, In connection with IhSs compliance Ihe CharSly is supported by the Charily Team al Crlpp6 (law firml and tho 18am al Crowe laccounlan18.1 We regularly seek Ihelr advlc boul b8sI practice and the requiremonls on U3 in connection wllh the operallons of the Ch8rily. Taklng all gf this together we belleve we are bL)Ih well advised and well aware of our dulles- and Grilically- well polsed lo 5ttek further help and guld8nc8 where ne¢essar statement confinning whether tho Iru$tees have had regard to Ihg guldance Issued by the Charity Commi8sion on public benof41 P&T4 1.18 Addltlonal infonnatlon loptlonall You ma Choose to include further slalemenls wh6re relevgnt about.. SDRP rplergnce Pollcy on gr8rt maklng We are not H grant maklng charlty Para 1.38 1042574 L Updated our website lo keep up with activitle8 Developed the relationship with the pri$Dn Service as described above. Developed a wlder neknrk of distribution partnerg than for the previoug year. Developed a Gloser r8lallon$hlp with lunder8 to 8nsufe Gonlinulty. Addltlonal Inlormatlon loptlonall You ma choose lo Includ& further 8talemenl$ where relevant about.. At the start of the year, wo sel a largel lo build 1,000 sleep pods and we 8U¢Coèded in th+$, Achlevements against obj8¢tlvo8 sel Pgr¢ 1,41 We have wrformed w6114gain81 our 68t objeGtive$ and fulfllled all ordars from all distribullon partnèrs, Performance of fundralsing aclivllle8 agaln81 objective6 881 ra IAI We toDk on ngw dlstrlbullon partngr8 and incr8as8d our coverage in terms of locations where Sleep Pod8 are now avallable. All mon9y rai8od through all of our activilles is $panl on funding naw malèri81s and bullding more pods. Investment performanca against O￿a¢tIveS Para 1.41 WA Other 1042574 1 Financial Review Review of the ¢harfty's financial posillon al the and of the p¢rlod Para 1.21 Our financlal ptssilion is enllrely diclal8d by our 8bllity to raSse funds 8nd, where we have been able to, lo r6ceOve money for the pods from olh&r organisalions who have been able lo fund the pods for their partlcular purpos88. Wa feel confident that our 8xp8ndllure has been 8penl wisely with negolialed discounts from suppllers and we have malnlalned the financlal 51abilily required lo enable u8 ID a¢hleve the goals that we sel for ourselves. Tighler relalion8hlps with Truslg And Foundallon8 gives us far more stability and an 8billly lo future proof our aclivill&$. Wg do not hold re8erve$. Slalemenl explaining th8 policy for holding reserves stalin are held Number of resorves held Reason$ for holding zero re8erve8 PHrB1. Para 1.22 Pora 1.22 NIA We do not hold r66ery85 at Ihl3 lirne as we onslder that, due lo the very contained and predl¢gbl& nature of our expendkure there 18 currgnlly no need for us to do 80. A5 we evolve we wlll continue lo monitor the need for this in the future however at thls time due to our slze and slru¢lure all tho88 th81 are making de¢lslon$ on large spend wlll do $0 Sn 4 planned monthly meellng or and wh8r& neGessary al an ad- hoc meeting Set up for the purp08e. DelallB of fund m8larl8lly in def5Gil Explanation of any uncertalnties aboul1he charlty conllnuing a8 8 going ¢oncorn P4ro 1.24 NIA Para 1.23 There 18 no uncertginly about th& charity conllnulng Its, activllles ag a going concern. The charity conducts it$ operallon in a linear fBshion and 85 such we are abl$ lo recelve regular feedback on how our Sleep Pod one person emergency shelter ia bein9 recelved. The feedback is positive and the need conllnue8 lo exist. Addltlonal Infomiatlon loptlonall You ma choose lo Snclude further slalements where ￿levant oboul.. Our prfmary source of Income Is fundraising and our aclivilieB include appro8ohlng and worklng with foundation8 and Iru81's. We have also su¢ce$8fully campaigned for finan¢lal support from Ihe public with our on-line campaigns. A8 well as thls wo have conduGt8d a face - faco charil sk dive The charity's principal source8 of funds lineludlng any fundraSsln91 1.47 1042574 I event. With mDre face - face fundra181ng events plann8d. Along with the abov@ Wg also provid& a 6ervice to Gompanies that want lo dernonslral8 I￿1r Corporate Soolal Responsibility ICSRI polices lo thelr staff and businèss netwDrf<. This is a service we Gharge lor with all additional funds going back into Ihe charity. Also, whore approprfale some of our sleèp Pod distribution partner8 wlll pay lin full or In paril for the Sleep Pods that they ullect or have dèliver&d and than they dislrlbute. NIA Investment policy and objeclivos including any SOCAal Investment poIi¢y adoplad Paf& 1.46 The ultimate rl$k facing the ¢harity18 that Ih8r818 no longer a noed for an emergency 8heller, that there are no longer any rough 61eepers in the UK or beyond, That any and 811 r8fugees and dlsplaced people are afford@d ac¢omrnodalion whilst in transit and do not face enforced nSght8 whhoul adequate protection. A descrlptlon of the principal nsk8 facing the charlty P•f• 1.46 Then Ih8Te would be no neod for Sleep Pod charity lo exist, Clearly Ihls 1$ our alm as a charity so happily the maln risk we fae618 also a prin¢lpal alm ol the charity. Apart from th18 there is a risk that one or more ol the trustees 8nd or tho genaral manager wos lo loave then Ihore would be a potenti81 knowledge vacuum, Wa are miligaling against this ri8k by Ggmpillng pollcios and procedures as well as u11118ing a CRM as a databa8e that can be accessed by 051 learn meetings. AS well as Ihl8 we only havè onè manuf8Glurer of our core material. Théy manuf8clura our order specifically lo our needs and at the Ilme of writing sra th8 only Suppller able lo do this (from our enqulriesl If they decided not to support us then this would be a risk lo our operallon$. A key risk remaSn8 our a￿lItY to ralse sufflcienl funds lo fund our actlvlt Aware 104Z574 1 of this w8 have sought the help of a fund raising consultant who has h61ped us create a plan which we are now working towards. Lastly 1$ Ihg environm&nlal rlsk. We are acutely aware of th8 impact our pods are making lo l&nd flll. Wo do nrjt conslder th18 to bo sustainabl¢ long lem, We 8re therefore looking al options to reverse enginoor 8l&ment8 of the p¢xls lo make that more su$lalnable, W8 are in dls¢usslon8 with various material 8XParts who may bo able to support thig aciSvily, alongslde ¢onvorsalions with ona of our ongolng financial supporters {a trust} who aT8 inler88ted in fundlng Ihis aclivily. Othor lo4￿74 1 Structure, Govemance and Management Description of charity's trusts.. Type of gov8ming document Irusl deed. i-i) al tyliarter How is the charity constilut&d? le.g ui1liiGoipDraled avfSoa41ion, CIO) Trus166 selection method8 In¢ludlng d8lail6 of any conslilulional provislons e.g., election lo post or name of any pèrson or body enlilled to appoint ona or mole Iru&lees Pgri 1.25 Foundation Constitution Daeumgnt P8r8 1.2 Charitable In¢orporaled Organisalion I'cio.) Para 1.25 Delails as lo how Iruslees are appointed and removed Bre as provided In clauses 10 8nd 12 of our Conslilulion document. Initially the 3 ¢￿foUnderS became thg Iru81868 together with 2 other trustee8 appointed by the Iru81oes for Ihoir Inte￿8t in the work that we are dolng and Ihelr expertlse. We do not. al this 3lag8 con8lder11 nece88ary to bring in any addltional trustees as wè ar8 funcllonlng wo11 as charity wlth deci8lon making and proce9888 working well whilÈl provldlng th8 lev81 of scrullny we con8ld6r18 needed for a charity of our slze and ¢omplexlly, HowÈvgr, wo f8è188 we grow, we will consider the need lo bring on additional Iru$lèes with certain experi8nc8 86 8 way lo add further value lo what we do, Reference and Adminlstrative detalls Charfly name Sleep Pod other name the charity u80S NIA Registered tharfly number 1187295 1042574 1 Charllys principal address 22 Mount Ephralm Tunbridge Wells Kent TA4 8AS Nam98 01 the charily trustftos who manage tho charlty Tru8tog name QffiGQ Ilf any) Datos acted If not forwh01 oar Trustee and Co- Founder Chairporson and Co- Founder Tru¥lee Trust88 Name of person lor boityl enti110d toa olnt trubtee Ilf an lan A8hby NIA WA Peto Kenyon-Holt NIA NIA Angharad Hallwell Cripps Trust Corporatlon Llmlled NIA NIA NIA NIA Cor cfale Irusleeg - nam88 of the directors al the dale the re rt wa¥ ap Dlro¢tor namo roved Fund3 held as custodian trustees on behalf of others D89crlpllon of the assets NIA held In thls cap8¢11y Name and objeot8 of thè chadly on who$e behalf Ihg ass@Is 810 held and how th18 fall wilhln the cuslodlan charity's objects NIA Detai18 of arrangemen18 for Safe cu81ody and segregation of Such 8Sgets from the charity's own assets NIA Addltlonal infomiatlon (optional) Names and 4ddie$¥o8 of advlstrrs (Optional Infonnatlon) Its4￿7¢ J Typ¢ ot advisar Financlal TechnlGal Naffto Address Crowe Ltd 55 Ludgate Hill, London, EC4M 7JW 8A Stanley Gardens, London 22 Mount Ephraim Doug MGKnigttt Cripps Legal Tunbridg6 Wells Kent TA4 8AS Name of chlef executlve or names of 8enlor stsff membors (Optional Information) Exemptions from disclosure Reason for non4isclo$ure of ke er80nnel delails NIA other o tional infomiatlon Declarations Thè tru8te08 declare that they hav¢ approved the tru8tee8' raport abov•. Slgned on bfrhalf of tho Gharlty's tiu$teex Slgnaturel8) Full namelsl P081tlon lè.g., Secr8tsry, Chalr, etcl Peta Kenyon.Holl lan AbFfby Chair Trustee Trustee Date 2810112024 IC42574_1 ## Sleep Pod Profit and Loss Detail **For the period 01/04/2022 to 31/03/2023** ## **Income** |_|Donation||9,449.73| |---|---|---|---| |_|Other||1,083.34| |_|Sales||555.00| |_|Sleep Pod Sales||6,948.29| |_|Trust/Foundation Contribution||33,000.00| |_|**Total Income**||**51,036.36**| |**Expense**|||| ||Accountancy|411.67_|| ||Diesel|329.44_|| ||Insurance|1,163.47_|| ||Materials|23,285.33_|| ||Motor - other|75.25_|| ||Net Wages|6,947.80_|| ||Parking|6.25_|| ||Petrol|590.07_|| ||Postage|2,022.13_|| ||Professional Fees|60.00_|| ||Purchases|604.05_|| ||Sundry|51.38_|| ||Train|77.50_|| ||Van Hire|1,600.42_|| ||WebHosting|344.03_|| ||**Total Expense**|**37,568.79**_|| **13,467.57** **Net Income** ## **Sleep Pod Balance Sheet** |**Sleep Pod**
**Balance Sheet**|| |---|---| |**As at 31/03/2023**|| |**Fixed Assets**|| |**Total**|**£0.00**| |**Investments**|| |**Total**|**£0.00**| |**Current Assets**|| |Bank Account|£21,793.08| |Debtors|£2,685.00| |Input Tax (VAT)|£15,310.67| |Adjustment|(£149.00)| |**Total**|**£39,639.75**| |**Current Liabilities**|| |Creditors|£0.00| |Output Tax (VAT)|£2,659.58| |PAYE/NI control account|£1,542.02| |VAT Payments|£10,162.44| |**Total**|**£14,364.04**| |**Current Assets minus Current Liabilities**|**£25,275.71**| |**Total Assets minus Current Liabilities**|**£25,275.71**| |**Long Term Liabilities**|| |**Total Assets less Total Liabilities**|**£25,275.71**| |**Capital & Reserves**|| |Current Profit|£13,467.57| |Retained P&L b/f|£11,808.14| |**Total**|**£25,275.71**| |**Balance Sheet Suspense**|| |**Total**|**£0.00**| |**TOTAL**|**£25,275.71**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independènt Examiner's Report Report to the trusteesl members of Sleep Pod On accounts for the year ended 311312023 Charity no (if any) 1187295 Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 311312023 Responslbllities and basis of report As the charity's trustees, you are responsible for the preparalion of the accounts in accordance with the requirements of Ihe Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions givén by the Charity Commission under section 145{51(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the which gives me cause to believe tlial in, any material respect. the accounling records were not kept in aGcordanGe with section 130 of the Charities Act., or the accounts did not accord with the accounting reGords', or the accounts did not comply with the applicable requirements concerning Ihe fomi and content of accounts set out in the Charilies {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed: Date: 261112024 Name: Angela Stidand Relevant professional qualificationlsl or body {if any): Ctsckeccd IwthkL)le_ ol tknblic. Ci(rf AcccLtyGnCJL MOMECC . cnco_ Address: