## **Trustees’ Annual Report for the period**
## **From 1.4.2021 (period start date) To 31.3.2022 (period end date)**
**Charity name: Sleep Pod**
## **Charity registration number: 1187295**
## **Objectives and Activities**
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SORP
reference
Summary of the Para 1.17 To provide a one-person emergency
purposes of the charity shelter wherever there is a need. This
as set out in its shelter, called a Sleep Pod is used by
governing document rough sleepers and refugees. After
inventing Sleep Pod our main purpose
became multi-faceted. We became
focussed on raising funds for materials,
preparing all the materials ready for
build sessions. We then started to
organise volunteer build sessions and
then work with distribution partners so
the most vulnerable people were
prioritised in terms of giving the Sleep
Pod emergency shelter to recipients.
We have developed processes during
the last few years to be as effective as
possible, building valuable
relationships with businesses, charities,
groups and individuals that add real
value to what we do.
We currently support people all over
the UK and within parts of Europe.
Summary of the main Para 1.17 and Fundraising
1.19
activities in relation to
those purposes for the We engage in various activities to
public benefit, in ensure we have enough funds to
particular, the activities, purchase and prepare Sleep Pod
projects or services materials. These activities include, face
identified in the to face fundraising, approaches to
accounts. trusts / foundations, corporate Sleep
Pod build workshops and supplying
charity partners. Together with various
on-line fundraising campaigns we are
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delighted to have had enough money to cover the costs of all our activities. Our charity is very scalable and as such more funds would correlate with more activity and more people would benefit from having their own Sleep Pod emergency shelter.
## **Purchase and material preparation**
Once we have the funds, we purchase materials from a variety of suppliers that we have built good working relations with. They are delivered and we then start the work of preparing all materials for building. We cut and prepare all building materials to ensure they are the correct size and shape and each piece is quality checked before being allowed to leave site and then used in a Sleep Pod build.
## **Build**
We organise Sleep Pod build workshops where we teach teams of volunteers how to build a quality assured Sleep Pods and we do the same for corporate customers, along with a “Build at Home” initiative as well as having Sleep Pods built in one prison located in Scotland – these are the primary ways that we build and this constitutes the main activity that the charity carries out.
Volunteers Sleep Pod build workshops – We have build leaders conducting all the training and supervision. We encourage experienced builders to attend and take on certain responsibilities to aid the build process and their enjoyment and sense of achievement
The main change that Sleep Pod has made this year is in how we build our pods. We have spent a huge amount of time setting up the logistics and equipment and providing the training so that now, in terms of our building activities by the end of the year in question we had moved some of our building activity to Sleep Pod build teams in Addiewell Prison where they support us with the inmate building programmes currently in operation in this prisons. The prison has a Sleep pod
room and team dedicated to building pods for us. It is a very exciting development of the charity and a move away from our previous building activities which relied exclusively on us running large scale (up to 1,400 people in one event) build activities to bring volunteers together to build Sleep pods for us.
Corporate Sleep Pod build workshops – We will have at least 1 build leader and during the largest event of its type we had 17 build leaders / Sleep Pod staff. We guide participants in build techniques as well as ensuring that quality is the most important factor that we concentrate on at every stage.
At the beginning of each corporate build, we ensure that participants understand that each Sleep Pod is destined for a person and then at the end of each session we are at pains to explain the harsh reality of life on the streets.
Sleep Pod “Build at Home” initiative – we set this up in response to Covid 19 and this continued to be a core building activity for 21/22 – our large scale builds were not as possible during this period – hence the “build at home” initiative.
After collecting materials in a covid safe environment volunteers build Sleep Pods in their own home – a very unique activity. They follow two bespoke videos and a set of detailed instructions / illustrations. All their work is quality assured before we finish the built Sleep Pods by wrapping them in the final material. All Sleep Pods built in this way are checked by trained Sleep Pod builders and people showing build acumen will be invited to build in the future and become trusted sleep Pod builders.
## **Distribution**
We have built up a good list of distribution partners – all of which have a good working knowledge of the streets / area in which they operate. All of our partners know what is expected
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of them in terms of methodical and fair
Sleep Pod distribution. We are at pains
to explain that a Sleep Pod is never
intended to be a long term solution, it
should be seen as an emergency
shelter only. We require our partners to
gift all Sleep Pods to the user- they are
not permitted to sell them. Also we
require that every time a Sleep Pod is
gifted to someone a “contact” sticker is
written out and attached to the Sleep
Pod, this will provide contact details for
a person / organisation in their area
who is able to help them seek a more
permanent solution to their rough
sleeping. It is hoped that in this way we
can contribute to a situation where the
rough sleeper is able to move off the
streets so that the night they sleep in a
Sleep Pod for the first time might be
their last. The contact sticker indicates
the very real desire of Sleep Pod that
every person is given suitable
accommodation. Our forever aim as a
charity is therefore to become obsolete
and to see an end to all rough sleeping.
Statement confirming Para 1.18 The trustees take their duties as
whether the trustees trustees very seriously. In relation to
have had regard to the this we are aware of and have studied
guidance issued by the the guidance provided by the Charity
Charity Commission on Commission to ensure that we comply
public benefit with the standards expected of us in all
of our activities. In connection with this
compliance the Charity is supported by
the Charity Team at Cripps Pemberton
Greenish (law firm) and the team at
Crowe (accountants.) We regularly seek
their advice about best practice and
the requirements on us in connection
with the operations of the Charity.
Taking all of this together we believe
we are both well advised and well
aware of our duties – and critically –
well poised to seek further help and
guidance where necessary.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making We are not a grant making charity
Para 1.38
Policy on social We are not aiming to invest in any
investment including Para 1.38 programs and did not make any
program related investments of any kind during the
investment time that this report covers.
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Volunteers are involved in almost
Para 1.38 every aspect of the charity’s work. We
Contribution made by rely heavily on volunteers to fund
volunteers raise and to build Sleep Pods.
In fact, we are humbled by how much
support we have had from volunteers.
Since we set up the charity we have
had thousands of volunteers that
have supported our work by building
Sleep pods, donating money as well
as supporting and sharing our social
media messaging. In addition to this
we have core members of the Sleep
Pod team, trustees, experts in specific
areas and advocates that all conduct
their work on a voluntary basis.
We, as a charity embody the phrase
“that anyone from anywhere can do
something to help” and none more so
is this realized in the network of our
volunteers who share our vision and
are part of the Sleep Pod story.
Other N/A
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## **Achievements and Performance**
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SORP reference
Since our inception and up to the end
of the period in question we have
built in the region of 7,500 Sleep Pods
Summary of the main all of which have been distributed by
Para 1.20
achievements of the our distribution partners. We have
charity, identifying the raised the funds required to perform
difference the charity’s all activities required to make this
work has made to the happen.
circumstances of its
beneficiaries and any Volunteer Sleep Pod build
wider benefits to society workshops
as a whole. are where we finance all the
materials, preparation and logistics
and invite a set number of volunteers
to support the work of the charity and
to build with us. We find these
volunteers through a mixture of word
of mouth, social media messaging
and our existing database of Sleep
Pod build volunteers.
Each person is given details of
location and timings along with a
sheet of conduct so each person will
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know what is expected of them and how much work is involved. Once arrived and assimilated we begin the day by explaining the build process and how each stage needs to be completed. We will have enough Sleep Pod team members / build leaders to ensure we can monitor all build stations and offer our full support to all volunteers as quality is the key to our success and is the reason that we monitor everyone throughout the workshop. We have to date, built Sleep Pods in almost 25 different locations within the UK. **Corporate Sleep Pod builds** Are where we take our Sleep pod build workshop into a company to support their Corporate Social Responsibility (CSR) policies. This practical, real-world activity has been extremely well-received by the company’s and participants. Where possible we will try and engage with a local charity to come in and collect the completed Sleep Pods – but this is not always the case. For this service we offer different levels of support to cater for different budgets and desires for impact. For example, if requested we can connect the company and the Sleep Pod building activity with a film maker and or a Public Relations companies so the story of the Corporate Sleep Pod build can be understood by the companies, customers, suppliers, market sector and potential new customers.
To this end Sleep Pod build workshops are seen as powerful and unique.
## **Fundraising**
We had a very successful fund raising event during this period - this was a charity skydive in October 2021. We raised £25,100 when 16 supporters jumped to support our work these
included 5 people who are either Sleep Pod team members or trustee’s. All other fundraising activities have focussed on crowdfunding through “fund surfer”, support through trusts and foundations, corporate giving and individual supporters.
## **Other notable successes**
Hired a general manager on full time contract in 2021 Updated our website to keep up with activities Developed the relationship with the prison service as described above.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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At the start of the year, we set a
target to build 700 sleep pods and we
Achievements against Para 1.41 succeeded in this.
objectives set
We have performed well against our
Performance of set objectives and fulfilled all orders
fundraising activities from all distribution partners.
against objectives set Para 1.41
We took on new distribution partners
and increased our coverage in terms
of locations where Sleep Pods are now
available.
All money raised through all of our
activities is spent on funding new
Investment performance materials and building more pods.
against objectives Para 1.41
N/A
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Our financial position is entirely
financial position at the dictated by our ability to raise funds
end of the period and, where we have been able to, to
receive money for the pods from
other organisations who have been
able to fund the pods for their
particular purposes. We feel confident
that our expenditure has been spent
wisely with negotiated discounts from
suppliers and we have maintained the
financial stability required to enable
us to achieve the goals that we set for
ourselves. We are hopeful that in the
22/23 year we will be able to raise
more funds from trusts and
foundations.
Statement explaining Para 1.22 We do not hold reserves.
the policy for holding
reserves stating why
they are held
Number of reserves held Para 1.22 N/A
Reasons for holding zero Para 1.22 We do not hold reserves at this time
reserves as we consider that, due to the very
contained and predicable nature of
our expenditure there is currently no
need for us to do so. As we evolve we
will continue to monitor the need for
this in the future however at this time
due to our size and structure all those
that are making decisions on large
spend will do so in a planned monthly
meeting or and where necessary at
an ad-hoc meeting set up for the
purpose.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 There is no uncertainty about the
uncertainties about the charity continuing its’ activities as a
charity continuing as a going concern.
going concern The charity conducts its operation in a
linear fashion and as such we are able
to receive regular feedback on how
our Sleep Pod one person emergency
shelter is being received. The
feedback is positive and the need
continues to exist.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Our primary source of income is
The charity’s principal Para 1.47 fundraising and our activities include
sources of funds approaching and working with
(including any foundations and trust’s. We have also
fundraising) successfully campaigned for financial
support from the public with our on-
line campaigns. As well as this we
have conducted a face - face charity
skydive event. With more face - face
fundraising events planned.
Along with the above we also provide
a service to companies that want to
demonstrate their Corporate Social
Responsibility (CSR) polices to their
staff and business network. This is a
service we charge for with all
additional funds going back into the
charity.
Also, where appropriate some of our
sleep Pod distribution partners will
pay (in full or in part) for the Sleep
Pods that they collect or have
delivered and then they distribute.
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The ultimate risk facing the charity is
that there is no longer a need for an
A description of the Para 1.46 emergency shelter, that there are no
principal risks facing the longer any rough sleepers in the UK or
charity beyond. That any and all refugees and
displaced people are afforded
accommodation whilst in transit and
do not face enforced nights without
adequate protection.
Then there would be no need for
Sleep Pod charity to exist. Clearly this
is our aim as a charity so happily the
main risk we face is also a principal
aim of the charity.
Apart from this there is a risk that one
or more of the trustees and or the
general manager was to leave then
there would be a potential knowledge
vacuum. We are mitigating against
this risk by compiling policies and
procedures as well as utilising a CRM
as a database that can be accessed
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by all team meetings. As well as this we only have one manufacturer of our core material. They manufacture our order specifically to our needs and at the time of writing are the only supplier able to do this (from our enquiries) If they decided not to support us then this would be a risk to our operations. A key risk remains our ability to raise sufficient funds to fund our activity. Aware of this we have sought the help of a fund raising consultant who has helped us create a plan which we are now working towards. Lastly is the environmental risk. We are acutely aware of the impact our pods are making to land fill. We do not consider this to be sustainable long term. We are therefore looking at options to reverse engineer elements of the pods to make that more sustainable. We are in discussions with various material experts who may be able to support this activity, alongside conversations with one of our ongoing financial supporters (a trust) who are interested in funding this activity.
Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Foundation Constitution Document
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted? (“CIO”)
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Details as to how trustees are
methods including appointed and removed are as
details of any provided in clauses 10 and 12 of our
constitutional provisions Constitution document. Initially the 3
e.g., election to post or co-founders became the trustees
name of any person or together with 2 other trustees
body entitled to appoint appointed by the trustees for their
one or more trustees interest in the work that we are doing
and their expertise.
We do not, at this stage consider it
necessary to bring in any additional
trustees as we are functioning well as
a charity with decision making and
processes working well whilst
providing the level of scrutiny we
consider is needed for a charity of our
size and complexity. However, we feel
as we grow, we will consider the need
to bring on additional trustees with
certain experience as a way to add
further value to what we do.
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## **Reference and Administrative details**
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Charity name Sleep Pod
Other name the charity N/A
uses
Registered charity 1187295
number
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Charity’s principal 22 Mount Ephraim address Tunbridge Wells Kent TA4 8AS
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Ian Ashby Trustee and Co- N/A N/A
1
Founder
Pete Kenyon-Holt Chairperson and N/A N/A
2
Co-Founder
Angharad Trustee N/A N/A
3
Halliwell
Cripps Trust Trustee N/A N/A
4 Corporation
Limited
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Corporate trustees – names of the directors at the date the report was approved
Director name Jessica Isabelle Lucy
Jamieson
Kate Arnold Jessica Isabelle Lucy
Jamieson
James Robert Beatton Fiona Elizabeth McIntosh
Jeremy David Godfrey Myles Stephen McIntosh
Curtis
Paul Frederick Charles Bruce Russell Simpson
Fairbairn
Victoria Jane Fairley Gavin Thomas Tyler
Stephen David Horscroft Philip Youdan
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Funds held as custodian trustees on behalf of others
Description of the assets N/A
held in this capacity
Name and objects of the N/A
charity on whose behalf
the assets are held and
how this fall within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Financial Crowe Ltd 55 Ludgate Hill, London, EC4M 7JW
Technical Doug McKnight 8A Stanley Gardens, London
Legal Cripps 22 Mount Ephraim
Pemberton
Greenish Tunbridge Wells
Kent
TA4 8AS
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s) Pete Kenyon-Holt
Ian Ashby
Ian Ashby
Full name(s) Pete Kenyon-Holt
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**Position (e.g., Secretary, Chair, etc)** Chair (Trustee) Trustee
**Date** 28 / 1 / 2023
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examinerfs report on the
accounts
Section A
Independent Examinef s Report
Report to the trusteesl
members of
Sleep Pod
On accounts for the year
ended
3113r2022
Charity no
(rfany)
1187295
Set out on pages
I report to the trustees on my examination of the accounts of the above
chanty nhe Trust.) for the year ended 3110312022.
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
('the Aci").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Ac*.
Independent I have completed my examination. I confimi that no material mattets have
examiner's statement come to my attention in connection with the which gives me cause to believe
that in, any material respect:
the accounting records were not kept in accordan wrth section 130
of the Charities Act: or
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements
conceming the fOn and content of accounts set out in the Charities
{Accounts and Reports) Regulations 2008 other than any requirement
that the aountS give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
wrth the examination to which attention should be drawn in this report in
order to enable a proper understsnding of the accounts to be reached.
Signed:
Date:
1710112023
Name:
Angela Stirfand
Relevant professional
qualrfication(sl or body
(rfany):
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Address: