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Wish List Bikers Charity AGM 4 July 2025

If the success of Wish List Bikers Charity is judged by large numbers of smiling faces, then 2024/5 has been another good year.

have done 29 rides .

Our stand-out ride so far must be for the 107[th] birthday of a lady from Gorleston who described the experience as ‘exhilarating’. Not only is she the oldest passenger to date, but she attracted the attention of both BBC and ITV local news, followed by morning and lunchtime repeats on both sets of national news. Ken was the very photogenic driver, with Debbie as ground crew. We have also featured on Radio Gen X following the Copdock Motorcycle show.

After repeated contact with East Anglian Children’s Hospice we did a ride for a young man with muscular dystrophy. As a result, EACH has realised that we are an organised group with training, risk assessments etc, and booked us for further rides this summer.

us in with the details in his report. However, one notable donor is BikeSure Insurance, “freethinking insurance” who have kindly sponsored us for almost the full cost of our motor insurance. In return we have provided links to them on our website and FB page, and over the course of the year we will give them some personal interest stories to publish in their magazine which is available across the country. There will also be their logo on the rear flank of the trike.

Due to a grant from E Su�olk Councillors, and particularly Cllr Edward Back, the Charity has been able to replace their stock of helmets, being five years old, and following the manufacturers’ rather hazy recommendations regarding their lifespan. We now have 14 helmets of similar style, 2 in each size.

We have attended Sotterley Country Fair, Heveningham Hall Country Fayre, and East of England (Copdock) Motorcycle Show, generating an interview with a local radio station, Gen X Radio. We also attended Loddon Village

Fete, but torrential rain stopped play just after it opened. We are noticing more public attention at these events due to the slow burn of publicity and of our repeated appearances.

Congratulations to Kaspars and Amy who have both been successfully assessed by a professional industry training advisor/assessor. They now have one ride each under their belts.

Returning to ride numbers, although we did 100 rides, that was considerably less than the 131 the previous year. As a result, we have expanded our area of operation to a radius of approximately 25-30 miles. We have yet to see any result from that, mainly because promulgating that information to our target population is di�icult, as many of the organisations are quite insular. This promulgation will be one of our priorities for the next year.

On the personnel side we are sorry that Trustee and Secretary has decided to resign... Roger Goshawk was a stalwart of administration, shows and rides and his contributions to our charity will be greatly missed. As a result of this our Trustee Ken Moore has volunteered to be Secretary and will hopefully have his appointment ratified later in this meeting.

We have also had resignations from Kent and Donna Barron. They have decided to spend more of their time with BloodBikes. Their contributions will also be greatly missed.

We welcome the additional help from Elizabeth Moore, who joins our IT team.

As a group of charity members and friends, we do seem to have collected far more than our fair share of health and family problems this year, which has made attending to charity matters much more arduous than previously. It has brought into sharp focus issues surrounding ‘succession’, and the need for younger blood to take the reins or be able to step in at short notice. This must be one of our top priorities for this coming year.

So, there is plenty for the Trustee group to be doing behind the scenes, and hopefully many more rides for drivers and ground crew, without whom the charity could not continue to function. The same applies to our ‘back room’

sta� in IT, social media, fundraising and catering who do not get to see the end product of beaming faces but give of their time generously, nevertheless.

So, thank you to everyone for your time and e�orts. And don’t forget that although our main priority is the safety and enjoyment of our passengers, high up on the priority list is for everyone associated with the Wish List Bikers Charity is to keep it FUN!

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4 [th] July 2025
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Keith Lightfoot - Chairman Date
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Wish List Bikers Charity Reg. No. 1187285 from 10th January 2020

Wish List Bikers Charity

5[th] Annual General Meeting

4[th] July 2025

Financial Report

Year ended 31[st] March 2025

Alex Knell

Treasurer & Trustee

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File: C:\Alexdata\120 Work\01 Charity\12 AGM\AGM 05 2025-07-04\2025-07-04 -WLBC - AGM 05 - Financial Report - Members v2.docx

Date: 25 July 2025

Wish List Bikers Charity Reg. No. 1187285 from 10th January 2020

1. Overview of the Year to 31[st] March 2025

In the 12 months to 31[st] March 2025, WLBC has become financially strong again after the acquisition of the new trike in the previous year.

Costs are well controlled and the BikeSure deal, discussed later, is something to be encouraged.

2. Financial Report

Please refer to Section 5. Financial Accounts – Lines

As I said, WLBC was in a good financial position at 31st March 2025.

A cash position with funds of £ 16,367 (2024: £ 8,624). – Line 20, 21, 22
£ 375 (2024: £ 1,093) of the cash balance is ring-fenced grant monies. This money has been granted for specific purposes and is gradually being allocated, where appropriate, towards relevant expenditure. The purposes are:
£ 53 for training.
£ 242 for software.
£ 80 for Equipment
We have liabilities, by way of loans, of £4,000 (2024: £ 7,200) – Line 23

1. Income

Direct Donations – Line 1

These are from individuals and organisations continued to be generous at £ 8,040 (2024 £ 9,253). Notable donations:

Member	donations in the year	£ 3,567
Montcrief Charitable Trust		£ 1,000
Rotary Club of Lowestoft South		£ 850
James Lusher & matching Aviva funds (£ 500 + £ 500)		£ 1,000
Langley Prep School		£ 113
Sundry Donations & Shows		£1,510
Grants–	*Line 2*
Grants of £ 1,200 were received (2024: £ 5,470).
Equipment - Helmets - Discretionary Locality Grants – East Suffolk Council		£1,200

Donations for rides – Line 3

People and organisations donated £ 4,637 (2024: £ 2,536) as our activities came back to life. We undertook 100 rides in the year (2024: 131).

When Clover Court care home closed in June 2024, an advance payment was received of £ 1,957. There are approximately 8 days of rides left to be undertaken.

HMRC Gift Aid – Line 4

Gift Aid receipts were £ 1,407 (2024: £ 1,641). This is now a regular income category.

Events Income – Line 5

No fundraising events were scheduled in the financial year (2024: £ 2,712)

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Date: 25 July 2025

Wish List Bikers Charity Reg. No. 1187285 from 10th January 2020

Other Income – Line 6

This totalled £ 387 (2024: £ 310) and includes Bank interest received of £ 217 (2024: £ 220); Membership Fees and other minor donations made up the rest.

Total Income – Line 7

The overall picture for income was £ 15,671 (2024: £ 21,922). In 2024, there was a major push to raise funds for the new trike, which was purchased in December 2023.

2. Expenditure

Motor Vehicle Costs – Line 8 were £ 1,559 (2024: £ 1,541)

These are costs of running the trike, such as fuel, repairs, road tax and insurances. As already mentioned, we undertook 100 rides compared to 131 in 2024.

However, increased fixed costs of road tax (+£40) and insurance (+£200) were higher, largely due to the value of the new trike and inflation.

Regarding motor insurance, we were lucky to get any(!) last year. The deal done with BikeSure was very fair. On a more exciting note, for the 2025-26 year, this charge will be completely mitigated by a sponsorship arrangement. BikeSure will bear the whole cost.

Equipment Costs – Line 9 were £ 1,188 (2024: £ 30,437)

14 new helmets costing £1,120 were purchased and were fully funded by a grant from East Suffolk Council.
Last year, the replacement Trike cost £28,427
Other minor expenses towards a table and harnesses were also incurred.

Training Costs – Line 10 were £ 158 (2024: £ 103)

Training expenses relate to a Safeguarding training day for members, which incorporated rider and groundcrew procedures.

Ringfenced funds were released for this courses.

General Insurances – Line 11 were £690 (2024: £ 640)

Inflationary increase.

Administration Costs	(inc Marketing)–	(inc Marketing)–	were £ 1,064 (2024: £ 823)
Marketing Costs	£ 73	(2024: £ 251)
IT Costs	£ 547	(2024: £ 108)	- releasing ringfenced funds
Telephone	£ 38	(2024: £ 33)
DBS Checks	£ 92	(2024: £ 167)	- releasing ringfenced funds
Stationery	£ 35	(2024: £ 107)
Meeting Costs	£ 279	(2024: £ 157) - food for catering for group meetings

Accountancy Costs – Line 13 were £ nil (2024: £ 155) Since registration for Gift Aid, WLBC are now obliged to submit a Corporation Tax return. This is done at cost by Edward Back & Co, Accountants, who made the electronic submission for us.

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Date: 25 July 2025

Wish List Bikers Charity Reg. No. 1187285 from 10th January 2020

Bank Charges – Line 14 were £ 68 (2024: £ 72) HSBC charge us a monthly fee and handling charges for cheques and cash.

3. Surplus / (Deficit) – Line 15

The net result of or activities, taking into consideration all income and expenditure, we ended the year with a Surplus to reserves of £ 10,943 (2024: Deficit £ 11,850).

The Net Closing Surplus ( Line 18 ) is £ 12,367 (2024: £ 1,424) carried forward.

4. Cash - Lines 20, 21, 22

The bank accounts add to £ 16,367 (2024: £ 8,624)

5. Loans - Lines 23

There is one loan in place (2024: 2). Loan 1 was with Roger Goshawk is fully settled and repaid. Loan 2 is with Keith Lightfoot.

One – Principal was £ 1,500; £ 1,500 repaid.

Two – Principal is £8,000, £4,000 repaid. £4,000 remaining. Repayments £2,000 each December. Total - Principal £9,500, £ 5,500 repaid. £ 4,000 remaining,

Cash & Loans together equate to the Reserves carried forward ( Line 24 )

£ 16,367 - £ 4,000 = £12,367 (2024: £ 1,424)

3. Summary & Outlook

WLBC was in a good financial position on 31[st] March 2025.

We had a strong cash position with funds of £ 16,367 (2024: £ 8,624).
Loans are in place for £ 4,000 (2024: £7,200).
£ 375 of the cash balance was ring-fenced (2024: £ 1.093).

We have absorbed the costs of the new trike in the previous year and have grown stronger. All of this moves the WLBC forward to provide more rides for sick and disabled clients. This is our raison d’être.

4. Today’s Position (4[th] July 2025)

A few headlines on the day at the AGM.

We have a surplus of £ 67 (2025: £ 10,943) with major fixed costs paid in our first 3 months.
We have strengthened our cash position with funds of £ 16,434 (£ 16,367 as at 1[st] April 2025)
29 rides have been undertaken so far this year (2025: 100 rides).
£ 216 of the cash balance is ring-fenced (£ 375 as at 1[st] April 2025).
£ 53 of the cash balances is ring-fenced for training.
£ 83 of the cash balances is ring-fenced for computer software and hardware.
£ 80 of the cash balances is ring-fenced for equipment.

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Date: 25 July 2025

Wish List Bikers Charity Reg. No. 1187285 from 10th January 2020

5. Financial Accounts

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Date: 25 July 2025