Ringmer Rovers JFC
Trustees’ report for Annual General Meeting, 27.4.23
This year’s AGM takes place just as the 2022/23 season is drawing to a close – leaving plenty of time for the very popular tournaments, including our own superb event in June.
Moving the AGM to this part of the year will allow us more time to prepare the annual accounts and have them externally examined/certified, before we submit our Annual Return to the Charity.
It has been another excellent season in which we have once again, provided a safe and vibrant environment in which some 250 boys and girls are able to train together and play friendlies and (for the older children) competitive games. At our AGM we will be joined by our dedicated coaches and they will share the season’s highs and lows (that’s football!) with us. We will also have the opportunity to address the business elements of the AGM now, rather than as part of the Awards Night in the Summer.
We have at last had a season that was not interrupted by Covid and it feels as if we have come back to some form of normality. You will see from our accounts (for the year to the end of June 2022) that in 2021/22 we spent more than we generated in income, and this reflects a conscious decision to keep the same level of provision for our teams without putting up subs. We are a community club and keeping things on an even keel is important to the families we serve.
The accounts also underline the fact that our annual tournament is of vital importance to us as a club. We are planning another excellent event this year and hope that the stars align to bring us great weather and a footballing smorgasbord! Thank you to everyone who volunteers to make the event so successful and especially Neil Burman and Catherine Kelly who put so much into planning and coordinating things. We are always seeking sponsors for our tournament so please do contact Catherine if you have any ideas!
I won’t name every person involved as this report would be too long, but we should thank our outgoing BBQ team led by Gavin and Paul who have served up many a bacon rolls over the years, to put it mildly; and to welcome the new team of Sam, Emma, Neil and Cath. In the tea tent, many thanks to Claire who is stepping down this year and welcome to the new team of Amy, Lou & Rachel.
Last season and this, Ringmer Rovers has benefited from having access to the 3G pitch and other great facilities at The Caburn. As anticipated and hoped for, our affiliation with Ringmer AFC has strengthened and we see this in all sorts of ways, including the sense of a clear pathway for the Ringmer Rovers U16s to progress into the Ringmer AFC U18s and men’s football when they are ready. Wildcats club has been successful at Ringmer and in time we hope that we can continue to build girls’ football and develop a pathway into the Ringmer AFC ladies’ teams, too. We are pleased to have such a strong bond with Ringmer AFC and thank Hutch and all at AFC for their friendship, encouragement and support.
I’d like to thank Catherine Kelly for continuing to go above and beyond expectation in the vital role of Club Secretary. She is phenomenal. Also Danny Mizon for the care and determination he shows in ensuring that welfare and safeguarding are the first priorities for our club, as they should be. Thank you too to Alex Truffet for doing an excellent job as our new Treasurer. Much of the work done by
Catherine, Danny and Alex is unseen and yet the club could not function without it being done, and done well.
Huge thanks and admiration go to all in our coaching team for their dedication, passion and commitment. They love working with the children and helping them to develop their skills; and the children think the world of them for doing so. As reflected in the welfare report, they are also very careful around safeguarding/welfare arrangements; rightly, we have to be so careful and rigorous in these areas and we rely on our coaches in particular, to show good practice at all times and this is what they are doing.
Thanks also to all parents and guardians who pay the subs, get the children to training, help with transport to away games, support from the touchline and get behind RRJFC.
Finally, thanks to my fellow Trustees, Dave Pilfold, Alan Foster and Richard Irving. The Trustees are also working to make sure the club is well run so that Ringmer Rovers stays strong for the current and future generations of players.
Come on you Rovers!
Dave Evans (Chairman)
| Income Year end June 22 Sponsorship Stripe (Match Fees) Square (Annual Subs) Golf day Misc. Tournament June total Expenditure Year end June 22 Pitch Hire Football KIT Coach Fees Rumen Petrov Ref Fees League fees Courses MISC. Insurance Pay pal Third party tournament entry fees End of season Party costs RR 40TH Anniversary Party Golf Day Costs Trophies /engraving Profit / Loss |
£ £ £ £ £ £ £ -£ -£ -£ -£ -£ -£ -£ -£ -£ -£ -£ -£ -£ -£ -£ |
Income Year end June 21 750.00 Sponsorship 6,597.00 £ 6,770.23 Stripe( Match Fees ) 3,466.00 £ 18,843.41 Square (Annual Subs) 14,335.00 £ 1,103.00 1,588.37 11,266.10 Tournament 18,474.00 £ 39,571.11 42,872.00 £ Expenditure Year end June 21 17,614.25 Pitch Hire 6,903.00 -£ 13,063.79 Football Kit 8,015.00 -£ 2,970.00 2,865.25 Coaching / Ref fees 3,276.00 -£ 3,023.00 League Fees 1,678.00 -£ 1,178.30 Courses 1,530.00 -£ 1,852.68 MISC. 740.00 -£ 196.45 Insurance 101.00 -£ 440.92 Fines 127.00 -£ 4,100.00 475.00 969.30 1,680.00 315.47 11,173.30 20,502.00 £ |
|---|---|---|
| Cash balances 30/06/22 | ||
| C/A | £ | 2,236.16 |
| Tournamnet Acct | £ | 17,254.84 |
| Savings account | £ | 15,110.14 |
| Total | £ | 34,601.14 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Ringmer Rovers Junior Football Club
On accounts for the year 30 June 2022 ended
Charity no 1187233 (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 30/06/2022 .
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 170323 Name: Alan Staples
Relevant professional qualification(s) or body FCA Institute of Chartered Accountants in England and Wales (if any):
October 2018
1
IER
Address:
8 High Street
Heathfield
East Sussex, TN21 8LS
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose .
October 2018
2
IER