KITCHEN FOR EVERYONE
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
Charity Registration No. 1187225
KITCHEN FOR EVERYONE
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Julie Rebbeck Appointed 1 January 2020 Michael Fletcher Appointed 1 January 2020 Danielle Parker-Rankine Appointed 1 January 2020 Sharron Fenny Appointed 1 January 2020 Marie Mortimer Appointed 1 January 2020 Lynette Nelson Appointed 1 July 2020, resigned October 2022 Sarah Duncan Appointed 5 October 2022 Charity number 1187225 Principal address 5 St James Court York YO26 4XW Independent examiner Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN Bankers Lloyds Bank plc 2 Pavement York YO1 9UP
KITCHEN FOR EVERYONE
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 - 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 12 |
KITCHEN FOR EVERYONE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2022
The trustees present their annual report and financial statements for the year ended 31 December 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Objectives and activities
The charity's objects to relieve the needs of homeless people, including rough sleepers and those that live in hostels, in York and the surrounding areas, particularly but not exclusively, by the provision of essential items, support and advice.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
During 2022. KEY has been able to continue its twice weekly outreach service and also to re-establish a Sunday morning breakfast service from October 2022.
KEY was also able to provide a Christmas dinner to its service users.
KEY is also planning to start a Wednesday evening service in early 2023.
KEY also continued to provide access to a dental service. Through DentAid, KEY funds a mobile dentist for homeless individuals.
Achievements and performance
Twice weekly outreach service throughout the year.
Sunday morning breakfast service started from October.
Christmas dinner provided.
KEY arranged throughout the year to collect still edible food from supermarkets that would otherwise have gone to waste and distributed this to the foodbanks.
Financial review
The charity's income for the year was £20,008 (2021 £55,605) of which £17,608 was personal donations and £2,400 from company donations.
Total expenditure for the year was £15,270 (2021 £59,222) of which the main cost was food expenses of £3,350. The Net Surplus for the year was £4,738 with total funds held of £37,642 at the year end. These were all unrestricted funds.
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KITCHEN FOR EVERYONE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
Cash Reserve Coverage
KEY’s cash reserve will be used to cover both known expenditure and potential expenses not covered by restricted funds e.g. those funds ringfenced for specific activities. Examples of where funds from the cash reserve may be used include:
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An unexpected drop in regular income e.g. a reduction in sponsorship or donations.
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An unexpected increase in outgoings e.g. a significant increase in rent.
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A short-term funding measure e.g. payments required to be made in advance of a grant payment being
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received.
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Significant rise in costs due to increase in users requiring access to services.
Cash Reserve Level
Cash reserve will be specified at two levels: Designated funds – known expenditure Unrestricted funds – contingency funds for unknown future items of expenditure
Designated Funds
Designated funds are required to be kept in reserve to cover ongoing running costs. The following areas of expenditure will be covered:
| Rent for Central Methodist Church | - £7,800pa (two sessions pw at £75 per session) |
|---|---|
| Rent for storage unit | - £1,500pa |
| Sunday Session | - £5,200pa (one feed pw at £50 per session) |
| Wednesday Session (from 2023) | - £5,200pa (one feed pw at £50 per session) |
| Outreach cost | - £5,200pa (two session pw at £50 per session) |
| Equipment purchase/repair | - £1,500pa |
| Total | - £26,400pa |
The minimum level of designated funds should be no less than 6 months and no greater than 12 months running costs. Designated funds should be maintained at a level between £13,200 and £26,400.
Unrestricted Funds
Unrestricted funds are to cover areas of expenditure whose levels cannot be predicted. This covers such costs as financial assistance being provided to individuals or families or an unexpected cost for equipment purchase or repair over and above the levels agreed for designated Funds.
An amount of £5,000pa will be maintained to cover such costs.
Review of Cash Reserve
An initial level of cash reserve of between £13,200 and £26,400 should always look to be maintained. The level of cash reserve could vary over time and a review should be conducted by trustees whenever there is a significant change in KEY’s financial position or no less than once every 12 months.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Plans for future periods
Our plans for 2023 include starting a Wednesday evening service.
Structure, governance and management
The charity is a Charitable Incorporated Organisation governed by a constitution adopted on 6th April 2019 and updated on 20th March 2021.
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KITCHEN FOR EVERYONE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
The trustees who served during the year and up to the date of signature of the financial statements were: Julie Rebbeck Appointed 1 January 2020 Michael Fletcher Appointed 1 January 2020 Danielle Parker-Rankine Appointed 1 January 2020 Sharron Fenny Appointed 1 January 2020 Marie Mortimer Appointed 1 January 2020 Lynette Nelson Appointed 1 July 2020, resigned October 2022 Sarah Duncan Appointed 5 October 2022
KEY became a registered charity from 6 January 2020. At outset ten trustees were appointed. Following resignations and appointment of new trustees there are now currently five active trustees (details are included within the constitution). Trustees are supplied with the essential trustee guidance provided by the Charity Commission.
The charity is a Charitable Incorporated Organisation based on the Foundation model. Decisions are made either through meetings or in either written or electronic form. Details of the decision making process:
(a) No decision shall be taken at a meeting unless a quorum is present at the time when the decision is taken. The quorum is four charity trustees, or the number nearest to one third of the total number of charity trustees, whichever is greater, or such larger number as the charity trustees may decide from time to time. A charity trustee shall not be counted in the quorum present when any decision is made about a matter upon which he or she is not entitled to vote.
(b) Questions arising at a meeting shall be decided by a majority of those eligible to vote. Further detail around the decision making is included with the constitution under sections 13-15.
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' report was approved by the Board of Trustees.
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KITCHEN FOR EVERYONE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2022
Michael Fletcher Michael Fletcher Trustee Dated: 31/10/2023
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KITCHEN FOR EVERYONE
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF KITCHEN FOR EVERYONE
I report to the trustees on my examination of the financial statements of Kitchen for Everyone (the charity) for the year ended 31 December 2022.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Nigel Everard BA FCA
Hunter Gee Holroyd Chartered Accountants Club Chambers Museum Street York YO1 7DN
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KITCHEN FOR EVERYONE
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
Current financial year
| Unrestricted funds 2022 Income from: Notes £ Donations and legacies 2 20,008 Other trading activities 3 - Total income 20,008 Expenditure on: Raising funds 4 2,422 Charitable activities 5 12,848 Total resources expended 15,270 Net income/(expenditure) for the year/ Net movement in funds 4,738 Fund balances at 1 January 2022 32,904 Fund balances at 31 December 2022 37,642 |
Total 2021 £ 50,730 4,875 55,605 240 58,982 59,222 (3,617) 36,521 32,904 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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KITCHEN FOR EVERYONE
STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
Prior financial year
| Unrestricted Unrestricted Restricted funds general funds designated funds Income from: Notes 2021 £ 2021 £ 2021 £ Donations and legacies 2 41,130 - 9,600 Other trading activities 3 4,875 - - Total income 46,005 - 9,600 Expenditure on: Raising funds 4 240 - - Charitable activities 5 43,655 1,727 13,600 Total resources expended 43,895 1,727 13,600 Net income/(expenditure) for the year/ Net movement in funds 2,110 (1,727) (4,000) Fund balances at 1 January 2021 30,794 1,727 4,000 Fund balances at 31 December 2021 32,904 - - |
Total 2021 £ 50,730 4,875 55,605 240 58,982 59,222 (3,617) 36,521 32,904 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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KITCHEN FOR EVERYONE
BALANCE SHEET
AS AT 31 DECEMBER 2022
| 2022 Notes £ Current assets Cash at bank and in hand 38,554 Creditors: amounts falling due within one year 9 (912) Net current assets Income funds General unrestricted funds The financial statements were approved by the Trustees on 29/10/23 |
£ 37,642 37,642 37,642 |
2021 £ 33,744 (840) |
£ 32,904 32,904 32,904 |
|---|---|---|---|
Michael Fletcher Michael Fletcher Trustee
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KITCHEN FOR EVERYONE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
1 Accounting policies
Charity information
Kitchen for Everyone is a Charitable Incorporated Organisation.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
Grants are recognised in full in the year they are receivable.
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KITCHEN FOR EVERYONE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
1 Accounting policies
(Continued)
1.5 Expenditure
All expenditure is accounted for an accruals basis and has been classified under headings that aggregate all costs related to the category.
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
2 Donations and legacies
| Unrestricted | Unrestricted | Restricted | Total | |
|---|---|---|---|---|
| funds | funds | funds | ||
| general | general | |||
| 2022 | 2021 | 2021 | 2021 | |
| £ | £ | £ | £ | |
| Donations and gifts | 20,008 | 41,130 | - | 41,130 |
| Grants receivable | - | - | 9,600 | 9,600 |
| 20,008 | 41,130 | 9,600 | 50,730 |
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KITCHEN FOR EVERYONE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
3 Other trading activities
| Total | Unrestricted | |
|---|---|---|
| funds | ||
| general | ||
| 2022 | 2021 | |
| £ | £ | |
| Fundraising events | - | 4,875 |
| Raising funds | ||
| Unrestricted | Unrestricted | |
| funds | funds | |
| general | general | |
| 2022 | 2021 | |
| £ | £ | |
| Fundraising and publicity | ||
| Other fundraising costs | 2,422 | 240 |
| 2,422 | 240 | |
| Charitable activities | ||
| Charitable | Charitable | |
| Expenditure | Expenditure | |
| 2022 | 2021 | |
| £ | £ | |
| Food expenses | 3,350 | 2,414 |
| Service users - other purchases | 2,133 | 6,412 |
| Food bank donations | 709 | 46,338 |
| Clothing | 443 | 531 |
| 6,635 | 55,695 | |
| Share of support costs (see note 6) | 5,000 | 2,170 |
| Share of governance costs (see note 6) | 1,213 | 1,117 |
| 12,848 | 58,982 | |
| Analysis by fund | ||
| Unrestricted funds - general | 12,848 | 43,655 |
| Unrestricted funds - designated | - | 1,727 |
| Restricted funds | - | 13,600 |
4 Raising funds
5 Charitable activities
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KITCHEN FOR EVERYONE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
6 Support costs
| Support Governance costs costs £ £ Advertising and marketing 130 - Paypal fees - - Insurance 181 - Rent 2,625 - General expenses 1,835 - Subscriptions 229 - Xero fees - 301 Accountancy fees - 912 5,000 1,213 Analysed between Charitable activities 5,000 1,213 |
2022Support £ 130 - 181 2,625 1,835 229 301 912 6,213 6,213 |
costs Governance 2021 costs £ £ £ 90 - 90 2 - 2 181 - 181 1,742 - 1,742 155 - 155 - - - - 277 277 - 840 840 2,170 1,117 3,287 2,170 1,117 3,287 |
|---|---|---|
Governance costs includes independent examiners fees of £912.
7 Trustees
Trustee work on a volunteer basis and no expenses were paid to trustees during 2021. Where payments were made direct to trustees it was to only to reimburse them for purchases of goods made to support the charity’s activities.
8 Employees
The average monthly number of employees during the year was:
| The average monthly number of employees during the year was: | |||
|---|---|---|---|
| 2022 | 2021 | ||
| Number | Number | ||
| Total | - | - | |
| There were no employees whose annual remuneration was more than £60,000. | |||
| 9 | Creditors: amounts falling due within one year | ||
| 2022 | 2021 | ||
| £ | £ | ||
| Accruals and deferred income | 912 | 840 |
10 Related party transactions
There were no disclosable related party transactions during the year.
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