SHIPTON READING ROOM (CIO)
TRUSTEES. REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2024
Registered Charity No. 1187145

SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
LIST OF CONTENTS
Page
Legal and Administrative Information
Report of theTrustees
2to5
Statement of Financial Activities
Balance Sheet asof 31st December 2022

SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr S Cooke (Chair)
Mrj Harding (appointed 1st August 20241
Mr D Hellens
Mr E Hughes (appointed 1st August 2024)
Mr P Kealy
Mr P Morgan (appointed 1st August 2024)
Mr S Smith (Treasurer>
MSJ Spiller (resigned 13th June 2024)
Ms P Todd
Charity Number
1187145
Principal Address
Shipton Reading Room
Shipton Oliffe
Cheltenham
GL544JQ
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SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 20LV14
REPORT OF THE TRUSTEES
ThoTrustees present their report and accountsfortheyear ended 31st December 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note I to the
financial statements and comply with the Charity'sgoverning document, the CharitiesAct 2011 and "Acc.ounting
and Reporting by Charities: Statement of Recommended Practice applicableto char ities preparingtheir ciccounts
in accordance with the Financial Reportingstandard applicable in the UK and Republic of Ireland (FRS I()2)"
(asamended for accounting periodscommencingfrom l January 2016)
Structure, governance and management
Shipton Reading Room is a Charitable Incorporated Organisation (CIO) incorporated on 24th December LOI9.
The charity is not politically aligned.
TheTrustees who served duringtheyear were:
Mrscooke
Mrj Harding
Mr D Hellens
Mr E Hughes
Mr P Kealy
Mr P Morgan
Mrssmith
MSJ Spiller
Ms PTodd
All of theTrustees providetheir services free of charge.
The Shipton Reading Room Trustees meet everytwo months and decisions are madi! on a simple majorit)I basis
unless constitutional or legal requirements mandate a greater majority.
None of theTrustees had a material interest in any contract of significanceto which the Charity was a party
duringthe period.
TheTrustees have assessed the major risks to which the Charity is exposed, and are fatisfied that systems
are in placeto mitigate exposureto major risks.
Objectives and activities
The Objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants
of the Parish of Shipton (Shipton Oliffe, Shipton Solers and Hampen) without distinction of sex, sexual oi"ientation,
age, disability, nationality, raceor political, religious or other opinionsthe provision of facilitiesfor recreation
or other leisuretime occupation of individuals who have need of such facilities by reason of their youth, age,
infirmity or disablement, financial hardship or social and economic circumstances orforthe public at large in
the interests of social welfare and with the object of improvingthe conditions of life of the said inhabitaiits
TheTrustees have paid due regard to guidance byThe Charity Commission in deciding what activities
the Charity should undertake. Duringthe yearthe Reading Room Trusteesapplied for grant funding and I"aised
incomethrough the rental of the hall as set out in the notesto the accounts.
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SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
REPORT OF THE TRUSTEES (CONTINUED)
The Charity's performance during the year
Operations
Thisyear saw theappointment of three newTrustees (John Harding, Ed Hughes, Pe:ter Morgan) and the resignation
of Jayne Spiller. Wewish to formally thank and recognisethe contribution made byjayne during her tenure as a
Trustee, particularly her organisation of many social events.
Income raised solelyfrom Room Hirewasverysimilar thisyear (£3,939) to last year (£4,045 (includingthf> monies
from grant hire)).
The annual villagefete (Shipfest) and the ChristmasTractor Drive were, again, very.successful community f!vents
centred around the Reading Room and important contributionsto our income stream.
The monthly Coffeestops and Pop-up-Pub nights continueto be popular and provide uswith a regular in(=ome.
Unfortunately, we have cancelled the Film Nights owing to limited and decline numbers attending. How&iver,
a small Art Group has started in thevillage and are now a regular, weekly hirer.
Other regular groups (yoga, Pilates, karate, quilters, knitwits and Church) continui! and duringtheyear wi! have added
two additional yoga sessionswhich we hope will become regular hirers.
Finance
The detailed financial position of thecharity is as shown in thefinancial statemen'ls.
Thisyear wewill takeforward a deficit of £416 and our bank balancewill reduce bythis amount to £25, 774.
This isdue primarilyto theTrustees deciding in year to authorise a number of one￿ff expenditures on infi'astructure
and equipment {details below). These spendswere authorised by theTrustees in committee in the
knowledgethat they would adversely affect our in-year income/expenditure and rnay reduce our
operational reserve. However, it wasfelt that the infrastructurespendswere esseritial and that the equipment
would facilitatethe Coffee Stops and PUPS; ourtwo rregular income streams. The budget was also affecteij by an
increase in cleaning costs from £16/hr to £25/hr. However, wewere unableto find a replacement cleaner for the
I hr/week that we requirewithout payingthe increased sum.
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SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
REPORT OF THE TRUSTEES (CONTINUED)
Infrastructure
The staining on the skirting boards has been monitored and has not deterioraied, Wewill Gontinueto monitor.
The remote heating controls have b￿n updated and are now working asthey should.
The audible alarm for the disabled toilet has been repositioned from thefoyer to within the Main Hall as it was
observed that it could not be heard from within the main hall when it was in use.
A number of loose stones have been repositioned and repointed alongthe bottom of the exterior rear walll.
After 3 years of use, a working party of Trustees and Villagers have repainted the interior walls of the main hall,
One-off Infrastructure and Equipment Purchases totalling £3,384:
Installation of extra sockets in Kitchen for additional fridge and bar counter (£47 7)
- Purchase of canvassesfor Photo Completion for Wall Decoration (£358)
Purchaseof additional small Fridgefor hirer use (£129)
Purchase of full size Fridgefor bar stock (£429)
- Purchase of freezer for Coffee Stop stock (£632)
- Purchase of Xpresso Coffee Machine for Coffee Stop (£400)
Movingdisabled toilet alarm into main Hall (£510)
Repair of exterior rear wall, stone replacing and repointing (£350)
Risk Management
TheTrustees have assessed the major risksto which the Charity is exposed in runningthefacility. We are i>atisfied
that systems are in placeto manage and mitigate exposureto the risks identified.
Conclusion
Thisyear we have incurred a lot of expenses on equipment that will facilitatethe running of our variousfLinctions and
aretherefore an investment in thefuture. Without these costswewould have madean operatingsurplus of £2,239
which would have been in linewith our intent to makea small profit of between £2000-£3000 per annum.
Page 4

SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
REPORT OF THE TRUSTEES (CONTINUED)
Financial Review
The detailed financial position of the Charity is asshown in the Financial Statements.
Incomefor theyear was£15,375 (including interest earned), which was almost the same as the previousyear.
Room hire contributed £3,939. TheTrustees ran a number of fundraising events for the hall duringtheyear and
this raised £5,307 net of costs, lower than the£6,223 raised last year.
Expenditurefor theyear was £15,791. In addition, dueto a delay in submission of expenses from a mernber of
theteam, therewere£748 of unpaid expensesfor cleaning (labour), consumables, and equipment and1Fundraising
costs. Octopus Energy also invoiced us £728 in January for electricty costs from October 1st to Decemt>er 31st.
As both amountswere not paid beforetheyear end they are included as liabilitiE!s in the balance sheet. Taking
these into account the expenditure duringtheyear would have been £17,267. Total expenditurewas £'3,272
higher than last year (£4,748 with the additional unpaid expenses and energy bill). This increase in spend was
mainly dueto investments in new equipment (approved duringtheyear by trustees) and maintenance i)f the
building.
The bank balance decreased between 2024 and 2023 by £416 as a result of these. investments making tlie bank
balanceat theend of 2024 £25,774 compared to £26,191 attheend of 2023.
The balancesheet decreased by £1,476 from £26,191 to £24,715. Aswell as th(3cash in the bank we hiDld £650
in bar stock. We haveliabilities of £233 for theArt Club who plan to use it in 2025 to host an event an(1
£748 for unpaid expenses.
TheTrustees agreed to hold a reserveof £10,000 to cover approximately 12 moriths of operational cos1:s. The
remaining£15,774 will be held to create a reserve for future capital expenditurp and renovation work<.
Any surplus in futureyears will beadded to this reserveto ensurethe Charity ha:> sufficient funds shoulij
significant repairs be required in thefuture.
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SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
STATEMENT OF FINANCIAL ACTIVII"IES
INCLUDING INCOME AND EXPENDITURE 14CCOUNT
Total
2024
Total
2023
Income
Room Hire
Events and Fundraising
Misc. income
Interest
Donations
3,939
11,021
20
247
148
15,375
3,145
11,974
38
88
166
15 411
Expenses
Cleaning (materials) and consumables
Electricity
Water
Insurance
Licences and certification
Equipment
Sundries
Internet
Costsof fundraising
Refunds
Maintenance
Operational Expenses
1,189
2,623
96
781
474
2,252
593
474
5,714
795
2,010
57
745
488
131
1,015
522
5,751
1,594
15,791
998
12,519
Net income
416
2891
Final construction payment
Total Operational Expenses
9,060
21,579
15,791
Net incoming resourcesavailable
416
,169
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SHIPTON READING ROOM
YEAR ENDED 31 DECEMBER 2024
BALANCE SHEET AS AT 31 DECEMBER 2024
2024
20.23
Assets
Village Hall
Original cost
(Note l)
0.00
0.00
Current Assets
Cash in hand and at bank
Stock
Total Assets
Current Liabilities
Art club
Unpaid expenses
Utility bill
Total Liabilities
25,774
650
26,424
26,191
26,191
(233)
(748)
(728)
(1,709)
o.oci
o.oci
Movement in cash
416
-6,16C
TOTAL NEfASSErs
24,715
26,191
Note I
Theproperty was gifted to the Trustees by the original owne.rs at no charge
Theaccounts were approved by theTrustees on 25th January 2025
Mrs Cooke
Chair and Trustee
Page 7