## **SHIPTON READING ROOM (CIO) TRUSTEES' REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** **Registered Charity No. 1187145** ## **SHIPTON READING ROOM YEAR ENDED 31 DECEMBER 2022** ## **LIST OF CONTENTS** ||**Page**| |---|---| |Legal and Administrative Information|**1**| |Report of the Trustees|**2 to 4**| |Statement of Financial Activities|**5**| |Balance Sheet as of 31st December 2022|**6**| ## **SHIPTON READING ROOM YEAR ENDED 31 DECEMBER 2022** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **Trustees** |**Trustees**|| |---|---| ||Mr S Cooke| ||Mr P Kealy| ||Ms S Livesey (Chair)| ||Ms G Potts| ||Mr S Smith (Secretary)| ||Ms J Spiller| |**Charity Number**|1187145| |**Principal Address**|Shipton Reading Room| ||Shipton Oliffe| ||Cheltenham| ||GL54 4JQ| **Page 1** **SHIPTON READING ROOM YEAR ENDED 31 DECEMBER 2022** ## **REPORT OF THE TRUSTEES** The Trustees present their report and accounts for the year ended 31st December 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016) ## **Structure, governance and management** Shipton Reading Room is a Charitable Incorporated Organisation (CIO) incorporated on 24th December 2019. The charity is not politically aligned. The Trustees who served during the year were: Mr S Cooke Mr P Kealy Ms S Livesey (Chair) Ms G Potts Mr S Smith (Secretary) Ms J Spiller All of the Trustees provide their services free of charge. The Shipton Reading Room Trustees meet every two months and decisions are made on a simple majority basis unless constitutional or legal requirements mandate a greater majority. None of the Trustees had a material interest in any contract of significance to which the Charity was a party during the period. The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to major risks. ## **Objectives and activities** The Objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Shipton (Shipton Oliffe, Shipton Solers and Hampen) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants The Trustees have paid due regard to guidance by The Charity Commission in deciding what activities the Charity should undertake. During the year the Reading Room Trustees applied for grant funding and raised income through the rental of the hall as set out in the notes to the accounts. The Trustees also managed a major renovation of the Reading Room. **Page 2** ## **SHIPTON READING ROOM YEAR ENDED 31 DECEMBER 2022** ## **REPORT OF THE TRUSTEES (CONTINUED)** ## _**The Charity's performance during the year**_ The year started slowly because of Covid-19 restrictions still being in place, making socialising more difficult and demand for the hall low. As restrictions were relaxed and confidence increased hall usage also increased. We started the year with the resignation of there long serving trustees (Binna Robinson, Hugh Thornton, Carole Walsh) and we thank them for their dedicated time and service. We also welcomed three new trustees (Gilly Potts, Steve Smith and Jayne Spiller). During the year we applied for and were granted a premises licence. This makes administration of social events easier and has allowed more frequent impromptu community events. There have been a number of very successful social events including Fish and Chips, Quiz, Pizza Nights. Wine Tasting and Local Band night. The Platinum Jubilee was held at the hall and the annual village fete was again hosted at the Reading Room after a two-year absence. In May a new monthly Saturday coffee morning started and has been a very successful community event. The use of the Reading Room for private family occasions also increased during the year. We also applied for, and received, a Build Back Better grant from Gloucestershire County Council of £3000 in late summer – this is to be used to cover the hire of the hall for events that can help bring communities together post pandemic and many events have happened in the latter part of this year because of this grant. At the end of our first full year opened after our major renovation and extension of the building we have a thriving Village Hall. **Page 3** ## **SHIPTON READING ROOM YEAR ENDED 31 DECEMBER 2022** ## **REPORT OF THE TRUSTEES (CONTINUED)** ## **Financial Review** The detailed financial position of the Charity is as shown in the Financial Statements. Income for the year was £14,896. Two grants were included in the income. The first grant was the final instalment of CDC’s Community Project Fund for the renovation project . The second grant was for £3,000 from the Councillor Scheme to 'build back better' and is being used to subsidise the booking costs of the hall for community events. The Trustees ran a number of fundraising events for the hall during the year and this raised £2,598. Expenditure for the year was £11,084. There were a number of one-off costs that will not recur in future years. This included costs of advertsing in order to obtain a premises licence and the purchase of items to furnish the hall and equip the kitchen. Electricity costs were higher than the previous year, which in part was due to the higher energy costs and also because of the significant increase in the usage of the hall. We will be taking a surplus of £3,813 into 2023. The bank balance at the end of the year was £32,359. However, it should be noted that we still owe Snape Construction £9,060 as the amount retained pending completion of the snagging issues. The Trustees agreed to hold a reserve of £10,000 to cover approximately 12 months costs of running the hall. **Page 4** ## **SHIPTON READING ROOM** ## **YEAR ENDED 31 DECEMBER 2022** ## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** |**Income**
Room Hire**_(Note 1)_**
Grants (restricted)
Public Works Loan
Events and Fundraising
Misc. income
Interest
Refunds
Donations
**Expenses**
Cleaning (materials) and consumables
Electricity
Water
Insurance
Licences and certification
Administration
Equipment
Sundries
Internet
Costs of fundraising
Architect fees
Maintenance
Preparatory building works
Construction and materials
**Total Operational Expenses**
**Net incoming resources available**|**Total**
**Total**
**2022**
**2021**
**£**
£
3,175
463
4,500
103,518
0
280,000
6,898
335
120
34
168
0
0
803
35
249| |---|---| ||**14,896**
**385,402**| ||| ||702
180
1,359
321
82
34
707
1,269
576
0
3
0
2,017
0
590
196
458
82| ||4,300
101
0
1,572
289
0
0
1,010
0
358,073| ||**11,084**
**362,840**| ||| ||**3,813**
**22,562**| **Note 1:** £970 from the 'build back better' grant of £3,000 was used to subsidise bookings in 2022. Thus the true bookings income would have been higher at £4,145 **Page 5** SHIPTON READING ROOM YEAR ENDED 31 DECEMBER 2022 BALANCE SHEET AS AT 31 DECEMBER 2022 2022 2021 Asset5 Village Hall Orlginal c05t (Note l) 0.00 Current Assets Cash in hand and at bank Current Llablllties Build back better grant Snape Contracting 32,359 28,546 12,0301 19,0601 21,269 21,269 28,546 28,546 TOT AL NET ASSETS Represented by Capital and retained surplus 21,269 28,546 Note I The property wos gifted to the Trustees by the orl9lnol owners ot no chtirge The accounts were approved by the Trustees on 31st january 2023 Ms S J Livesey Chair and Trustee Page 6