Keighley Youth Theatre Trustees’ Annual Report 01/01/2023 - 31/12/2023 |**Section A**|**Section A**|**Section A**|**Reference and administration details**|**Reference and administration details**| |---|---|---|---|---| |**Charity name**|||KeighleyYouth Theatre|| |**Other names charity is known by**|||KYDZ|| |**Registered charity number(if any)**|||1187137|| |**Charity’s principal address**|||Oakworth Methodist Church
Lidget
KEIGHLEY
BD22 7HN|| |**Names of the charity trustees who manage the charity**||||| |**Trustee name**|**Office (if any)**||**Dates acted if not for the**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |David Knights|Artistic Director(Chair)|||| |Robert Green|Finance & Compliance
Director|||| |Bethany Green|Strategy &
SustainabilityDirector|||| |Severina
Ledgard|Director (without
portfolio)|||| |Matthew
Stewart|Secretary|||| |**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||| |**Trustee name**|||**Dates acted if not for the wholeyear**|| |N/A|||N/A|| |**Names and addresses of advisers(Optional information)**||||| |**Type of Advisor**|||**Name**|**Address**| |N/A|||N/A|N/A| |**Name of chief executive or names of senior staff members(Optional information)**||||| |N/A||||| |**Section B**||**Structure, governance and management**||| |**Type ofgoverning document**|Constitution| |---|---| |**How the charity is constituted**|Charitable Incorporated Organisation| |**Trustee selection methods**|Elected bytrustees| |**Additionalgovernance issues(Optional information)**|| |You**may choose**to include
additional information, where
relevant, about:
● policies and procedures adopted
for the induction and training of
trustees;
● the charity’s organisational
structure and any wider network
with which the charity works;
● relationship with any related
parties;
● trustees’ consideration of major
risks and the system and
procedures to manage them.|We have built up a team of parent helpers for productions and rehearsals,
all with relevant DBS checks. This includes several approved by the local
authority as registered chaperones.
We have almost completed a full audit/update of policies. A revised
safeguarding policy is awaiting approval, and the behaviour policy will be
refreshed to reflect modern ‘positive framing’ practice in schools.
We continue to have close links with the National Operatic and Dramatic
Association (NODA), an umbrella body for theatre groups. We see a
massive return on modest annual fees, eg: cheaper insurance, specialist
advice and information, networking, and training. NODA funded a
professional drama workshop for our members in 2023 in coordination
with another local group.
We have links with other local groups to share costumes, props and
technical equipment; undertake joint activities (eg drama workshops and
performances ); and enable members to perform with both ourselves and
other theatregroups.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the
charity set out in its governing
document|The objects of the CIO are to:
● (1) To educate the public in the theatrical arts, and to assist the
development, appreciation and taste in said arts.
● (2) To advance the education of children and young people in the local
area in the craft and technique of theatre production and staging.
● (3) To assist and further such charitable institutions and charitable
purposes as the Committee and/or Board shall from time to time
determine.| |Summary of the main activities
undertaken for the public benefit in
relation to these objects (include
within this section the statutory
declaration that trustees have had
regard to the guidance issued by the
Charity Commission on public
benefit)|We staged three productions in 2023:
Jolly Hockey Sticks: a comedy-adventure set in Nazi Germany in 1936 that
explored themes of friendship, bravery and prejudice, using historical
events to highlight serious themes still relevant today.
Concert: annual concert allows all members to shine as individuals as well
as bringing together existing and new members.
Living Louder: a contemporary drama set in a children’s hospital that
explored themes of life, love, loss and hope.
Singingsessions: weeklyonlinegroups to build skills and confidence.| |**Additionalgovernance issues(Optional information)**|| |You**may choose**to include further
statements, where relevant, about:
● policyongrantmaking;|The contribution of volunteers to the CIO is significant and wide-ranging,
covering: day-to-day management of the charity; strategy and ongoing
sustainability planning to ensure future viability; running the regular| drama/singing sessions with the young people; additional support from ● policy programme related parents during stage productions. investment; Throughout 2023 we have continuing to invest in costumes to support our ● contribution made by performances and increase the quality of the productions that we put on. volunteers. We also started some limited (but welcome) activities under the banner of ‘reward, retention, recruitment and retention’, by holding a small number of relaxed events for members where food/drink was provided. These events were split between the Acting Members and separately for Trustees and the wider production team. We recognise that in an organisation as small as ours, retention is particularly important and these small events have seen us recognise the value of our members, both acting and non-acting. |**Section D**|**Achievements andperformance**| |---|---| |Summary of the main achievements
of the charity during the year|-
Completing our recovery from Covid-19 in the artistic/creative
sphere, ie returning to our previous pattern of two major musical
productions and a concert each year.
-
Successfully managing a large transition in membership as many
younger children replaced older members who had left for
university.
-
Improving the running of singing rehearsals, tuition and online
groups following extensive training funded by the Board.
-
Rebuilding a programme of encouraging young people to take part
in production tasks, eg writing, choreography, directing and make-
up.
-
Providing emotional and practical support for the young people
and their families (including peer-support).
-
Supporting an increasing number of acting members with
additional needs, eg ADHD, autism or social anxiety (currently a
third of membership). We value their involvement in KYDZ, and
provide extra support to ensure these children can take part in
weekly activities and stage productions.
-
Continuingto maintain our financial stabilitythrough fundraising| ||| |Section E|Financial review| |Brief statement of the charity’s
policy on reserves|The Charity holds reserves in order to protect the medium-term viability of
the Charity in the event of a total loss of income.
Spending of surplus reserves on necessary upgrading of resources,
especially technical equipment and costumes is undertaken periodically.
In 2022 we invested heavily in Lighting and Audio/Visual equipment which
was funded by a mixture of grant funding and spending our own capital
from our reserves pot, which had gone above the amount necessary to
sustain the Charity. We also invested some of our own capital in costumes.| |Details of any funds materially in
deficit|The Charity has no deficit.| |Further financial review details(Optional information)|| |You**may choose**to include
additional information, where
relevant about:|We have continued to raise funds throughout the year in addition to ticket
sales income, mainly through the sale of donated items of clothing and
children’s toys, alongside taking part in local community fundraising
events such as Village Galas and Christmas Fayres.| ||● the charity’s principal
sources of funds (including
any fundraising);
● how expenditure has
supported the key objectives
of the charity;
● investment policy and
objectives including any
ethical investment policy
adopted.|Acting Membership subscription fees are set low to support inclusion;
however, we ensure that subs cover core running costs such as venue hire
and insurance. In 2023, our ticket revenue has grown by almost 65% as we
see a return to pre-pandemic audience numbers. We have not yet fully
recovered however this, alongside stringent cost control has meant that
we will continue to freeze our membership fees at £10/month in 2024 –
the third year running. We have also previously offered uniform at
subsidised rates, however due to our relatively strong financial
performance we are now able to offer the first uniform to all new
members free of charge, and still heavily subsidise any top-ups or
replacements. In order to support inclusion, the Board is willing to
suspend subscription fees if a family cannot afford to pay; this has only
happened once in recent years.
Ticket revenue continues to cover the costs of staging productions, which
we take measures to keep low, including writing our own scripts.| |---|---|---| **Section F Other optional information** |**Section G**|**Declaration**|| |---|---|---| |**The trustees declare that they have approved the trustees’ report above.**||| |**Signed on behalf of the charity’s trustees**||| |**Signature(s)**||| |**Full name(s) **|David Knights|Robert Green| |**Position**|Artistic Director(Chair)|Finance & Compliance Director| |**Date**|2024-07-24|2024-08-11| ## **Signature Certificate** Reference number: XAZDM-CANPX-XMBPC-W2MUQ ## **Signer** ## **Timestamp** ## **Signature** ## **David Knights** Email: david.knights@kydztheatre.co.uk Sent: 14 Jul 2024 07:29:12 UTC Viewed: 24 Jul 2024 12:27:27 UTC Signed: 24 Jul 2024 12:29:06 UTC ## **Recipient Verification:** ✔ Email verified 24 Jul 2024 12:27:27 UTC IP address: 82.39.28.151 Location: Keighley, United Kingdom ## **Rob Green** Email: rob.green@keighleyyouththeatre.co.uk Sent: Viewed: Signed: 14 Jul 2024 07:29:12 UTC 11 Aug 2024 17:35:32 UTC 11 Aug 2024 17:35:46 UTC ## **Recipient Verification:** ✔ Email verified 11 Aug 2024 17:35:32 UTC IP address: 67.208.52.149 Document completed by all parties on: 11 Aug 2024 17:35:46 UTC Page 1 of 1 ## **Signed with PandaDoc** PandaDoc is a document workflow and certified eSignature solution trusted by 50,000+ companies worldwide. ## **Profit & Loss** ## Keighley Youth Theatre Accounting Year 2023/23 ||**Debit**|**Credit**| |---|---|---| |**Turnover**||**6,480**| |Sales||516| |Main Show - July||977| |March Show||1,036| |October Concert||741| |Subscription Fees||2,671| |Baby Sales||212| |Galas||110| |Uniform||218| |**_add_ Other Income**||**1,161**| |Grant Income||1,161| |**_less_ Cost of Sales**|**68**|| |Baby Sale|38|| |Materials|30|| |**_less_ Administration Expenses**|**5,278**|| |Costumes|351|| |Uniforms|456|| |Props|26|| |Backing Tracks|141|| |Lighting Capital|108|| |Sound Capital|272|| |NODA Medals|133|| |Reward, Recognition, Recruitment & Retention|465|| |Health & Welfare|53|| |Mileage|2|| |Rent|2,080|| |Computer Software|0|| |Office Equipment|86|| 1/2 |Printing|31|| |---|---|---| |Stationery|60|| |Accommodation and Meals|5|| |Advertising and Promotion|274|| |Legal and Professional Fees|84|| |Bank/Finance Charges|237|| |Insurance|412|| |**_less_ Tax-Disallowable Admin Expenses**|**10**|| |Charitable Donations|10|| |**Operating Profit**||**£2,285**| |**_less_ Drawings**||**£0**| |**_less_ Profit & Loss journal entries**||**£0**| |**Retained Profit this period:**||**£2,285**| |**Retained Profit brought forward:**||**-£4,998**| |**Distributable Reserves / Retained Profit carried forward:**||**-£2,713**| 2/2