## **Trustees’ Annual Report for the period**
**From 1[st] January 2022 To 31[st] December 2022 Charity name: Crookham Almshouse Charity CIO Charity registration number: 1187136**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The objects of the CIO are:
purposes of the charity Provision and maintenance of
as set out in its almshouses for those in need in
governing document the District of Hart, Hampshire,
with a preference for residents of
Crookham Village, Ewshot,
Church Crookham, Fleet
Courtmoor, Fleet Pondtail and
Fleet West;
To relieve the charitable needs of
the residents of the almshouses
provided and maintained by the
charity.
Summary of the main Para 1.17 and Public benefit has been achieved
1.19
activities in relation to by the provision of low cost
those purposes for the accommodation to local residents
public benefit, in who are in need. Cottrell Court is
particular, the activities, maintained to a high standard
projects or services and complies with all relevat
identified in the regulations and best practice.
accounts.
Statement confirming Para 1.18 “The public benefit requirement”
whether the trustees as issued by the Charity
have had regard to the Commission, circulated to all
guidance issued by the Trustees.
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
NA
Para 1.38 The Charity does not make grants
Policy on grant making
NA
Para 1.38 The Charity does particupate in
Policy on social social investment
**----- End of picture text -----**
**----- Start of picture text -----**
investment including
program related
investment
The Charity is reliant on the
Para 1.38 voluntary efforts of its Clerk (who
Contribution made by is paid an honorarium to cover
volunteers expenses related to the role) and
its Trustees
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Continued provision of almshouse
accommodation with occupancy
of 97% for the year.
Summary of the main
Para 1.20
achievements of the During the year the quinquennial
charity, identifying the survey was conducted and all
difference the charity’s recommendations have been
work has made to the implemented.
circumstances of its
beneficiaries and any The Trustees are committed to a
wider benefits to society full programme of maintenance
as a whole. and necessary repair of the
building and facilities as they
become evident or are planned.
In 2022 this included the
complete refurbishment of Flat 8,
the installation of walk-in
showers in flats 7 and 16 and new
flooring to the laundry rooms. In
total over £32,000 was spent
(compared to a budget of
£14,660)
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
Achievements against NA
Para 1.41
objectives set
Performance of NA
Para 1.41
fundraising activities
against objectives set
Investment performance The Trustees have taken a risk
Para 1.41
against objectives adverse investment approach
and the cyclical maintenance and
emergency repair funds are all
invested in M&G Charity Multi
Asset fund units.
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity holds investments in
financial position at the the M&G Charity Multi Asset Fund
end of the period for both its Emergency Repair
Fund (accumulation units) and
Cyclical Maintenance Fund
(income units)
Statement explaining Para 1.22 The ERF is held to provide long
the policy for holding term security of Cottrell Court, in
reserves stating why the event of significant damage
they are held and rebuild costs. It may, as
agreed by the Trustees, be used
to provide further almshouse
accommodation either by means
of capital expansion or new
premises.
The CRF is held to cover routine
maintenance and improvements
to the premises and facilities.
A general reserve of £20,000 is
held to represent 6 months
running costs of the
almshouse/charity.
Amount of reserves held Para 1.22 ERF , £ 444,872
CMF £ 115,873
General reserve £ 8,287
Reasons for holding zero Para 1.22 NA
reserves
Details of fund Para 1.24 The general reserve is below its
materially in deficit target of £20,000 as at 31.12.22
due to the high level of cyclical
maintenance spent in the year.
Sufficient funds are held in the
CRF to cover any major project
expenses or shortfall in
operational income. The fund
balance will be redressed in 2023.
Explanation of any Para 1.23 NA
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
The charity’s principal The Charity is entirely reliant on
sources of funds the sums raised from the monthly
(including any maintenance contribution paid by
fundraising) Para 1.47 residents, and investment income
from its cylical maintenance fund
and general reserve.
Investment policy and See above. Investments are
objectives including any made in funds recommended by
social investment policy the National Association of
adopted Para 1.46 Almshouses.
The charity does not make social
**----- End of picture text -----**
**----- Start of picture text -----**
investment.
A description of the The principal risks facing the
principal risks facing the charity would be through the non-
charity Para 1.46 availability of the almshouse.
This risk is mitigated through a
regular programme of
maintenance and a
comprehensive insurance
programme.
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Foundation CIO.
document Constitution registered 23 [rd] Dec
(trust deed, royal 2019
charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Organisation
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 4 Trustees nominated by local
methods including authorities plus 3 Trustees
details of any nominated by the existing
constitutional provisions Trustees plus 1 Trustee ex-officio,
e.g. election to post or being the priest in charge of the
name of any person or benefice of Christ Church,
body entitled to appoint Crookham.
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
Policies and procedures New Trustees are invited to
adopted for the attend an induction session with
induction and training of the Chairman and Clerk
trustees Para 1.51
The charity’s The Charity has a Board which
organisational structure meet twice per year.
and any wider network The Charity works closely with
with which the charity Para 1.51 Hart District Council housing
works department to identify new
residents as vacancies allow
Relationship with any There are no related party
related parties transactions
Para 1.51
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Crookham Almshouse Charity CIO
Other name the charity NA
uses
Registered charity 1187136
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal 13 Cottrell Court
address Gally Hill Road
Church Crookham
Fleet, Hampshire
GU52 6PS
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Cllr G E Butler Chairman Hart District Council
2 G M Butler Co-opted by the Trustees
3 I P Birch Co-opted by the Trustees
Mrs W L Crookham Village Parish
4 Makepeace- Council
Browne
5 Mrs V C East Treasurer Co-opted by the Trustees
6 Rev S Franklin Ex-Officio
Mrs D Moss Church Crookham Parish
7
Council
8 G Bredin Ewshot Parish Council
9
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
**NA**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year NA**
## **Funds held as custodian trustees on behalf of others**
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser NA**
**Name of chief executive or names of senior staff members (Optional information)**
Ms Jacqui Lewis, Clerk to Trustees
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details **NA**
## **Other optional information**
**NA**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Virginia East **Full name(s)** Gillian Butler **Position (eg** Chairman Treasurer **Secretary, Chair, etc)**
**Date**
## **Charity Name 1187136 Crookham Almshouse Charity CIO**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from** 1/1/2022 12/31/2022
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Monthly maintenance contributions 55,992 - - 55,992
Dividends received 4,592 - - 4,592
Cash transferred from charity 236243 - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
60,584 - - 60,584
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 60,584 - - 60,584
A3 Payments
Administraion 789 - - 789
Mortgage Interest paid 8,844 - - 8,844
Capital repayment 785 - - 785
Insurance 2,113 - - 2,113
Electricity and water 3,940 - - 3,940
Maintenance 12,826 - - 12,826
Cyclical & long term maintenance 32,091 - - 32,091
Honorarium 4,023 - - 4,023
Legal fees - - - -
Sub total [ 65,411 ] - - 65,411
A4 Asset and investment
purchases, (see table)
M&G Charity Multi Asset Fund - 8,961 - 8,961
- - - -
Sub total [ - ] 8,961 - 8,961
Total payments 65,411 8,961 - 74,372
Net of receipts/(payments) - 4,827 - 8,961 - - 13,788
A5 Transfers between funds - 8,961 8,961 - -
A6 Cash funds last year end 22,075 - - 22,075
Cash funds this year end 8,287 - - 8,287
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Restricted**|
|---|---|---|---|---|
|**Categories**|**Details**||**funds**|**funds**|
|**B1 Cash funds**|Lloyds Bank
**_Total cash_**|**_funds_**|**to nearest £**
**8,287**
**-**
**-**
**8,287**|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||OK|OK|
||||**Unrestricted**|**Restricted**|
||||**funds**|**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**
M&G Charity Multi Asset Acc units
M&G Charity Multi Asset Inc units||Restricted
Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|
|**B4 Assets retained for the**|**Details**
Freehold land (not valued)||Restricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|
|**charity’s own use**|Freehold building (built 1988)||Restricted|**415,847**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|**Amount due**|
|**B5 Liabilities**|**Details**
Orchardbrook Ltd (mortgage)
Housing Association grant||Unrestricted
Restricted
**liability relates**|**90,112**
**316,195**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|
||||Gillian Butler||
||||Virginia East||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
## **to the nearest £**
**27,204 1,180 78,255 - - - - - 106,639**
**106,639**
**35 4,449 365 1,835 2,343 7,087 17,055 2,437 424 36,030**
**36,030 70,609 - 48,534 - 22,075**
## **Endowment funds to nearest £**
**-**
## OK
## **Endowment funds to nearest £**
**-**
**Current value (optional) 444,872 115,873 - - -**
**Current value (optional)**
**-**
**When due (optional) Over next 27 years**
**On sale or demolition of building**
Date of approval 21st March 23 21st March 23
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the** Crookham Almshouse Charity CIO **trustees/ members of** 31[st] December 2022 **Charity** 1187136 **On accounts for the no (if year ended any) Set out on pages** 1 - 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2021.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention (other than that disclosed **statement** below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _Shree Merriman_ **Date:** 21st March 2022 **Name:** Mrs Shree Merriman **Relevant** FCCA **professional**
1
**IER**
**October 2018**
**qualification(s) or body (if any):**
**Address:** The Fairway 17 Kestrel Close Ewshot, Farnham, Surrey, GU10 5TW
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**October 2018**
## **Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**October 2018**