BRISTOL EARLY MUSIC FESTIVAL
TRUSTEES’ ANNUAL REPORT 2022
Our sole activity in the current year was the provision in early May of a Festival of Early Music, fulfilling our charitable aims of bringing early music to a wider audience in and around Bristol and encouraging and networking practitioners.
The weekend Festival, in All Saints Church, Clifton, was both artistically and financially successful. A combination of professional and amateur musicians, singers and players, provided several memorable concerts, lectures and demonstrations, with workshops for young people and adults.
During the year there have been no changes to the body of Trustees or to the aims or purposes of the charity.
BEMF 2022 Festival Final Financial Summary
Summary
Total Revenue: £6,745 Total Costs: £6,472 Profit/Loss: +£273
BREAKDOWN OF REVENUE
| Advance Tickets sold |
Value | On the door sales |
Value |
Total | |
|---|---|---|---|---|---|
| Festival pass | 55 | £1,925 | 4 | £160 | |
| Friday Concert | 23 | £345 | 7 | £105 | |
| Saturday Concert | 70 | £1,050 | 48 | £720 | |
| Sunday Concert | 13 | £130 | 19 | £190 | |
| Dance Workshop | 6 | £30 | 1 | £5 | |
| Singers' Workshop | 14 | £70 | 7 | £35 | |
| Thomas the Rhymer | 4 | £20 | 6 | £30 | |
| Brass, Wind & String Workshop | 10 | £50 | 2 | £10 | |
| Recorder 1 Workshop | 10 | £50 | 3 | £15 | |
| Recorder 2 Workshop | 8 | £40 | 1 | £5 | |
| Cabaret | 12 | £60 | 13 | £65 | |
| Total Tickets sales | £3,770 | £1,340 | £5,110 | ||
| Sponsors | £1,438 | ||||
| Recorder music donations | £70 | ||||
| Drinks | £127 | ||||
| Total Revenue | £6,745 |
BREAKDOWN OF COSTS
| Details | Budget | Actual | Notes | Difference | ||
|---|---|---|---|---|---|---|
| Performance related expenses: | ||||||
| Friday evening concert | £1,300 | 1,300 £ |
£0 | |||
| Saturday evening concert | £2,250 | 2,321 £ |
£71 | |||
| HMSC | 2250 | 2,250 £ |
||||
| NOVA | 0 | 71 £ |
||||
| Sunday evening concert | £500 | - £ |
(£500) | |||
| Workshops & Exhibitions | £800 | 700 £ |
(£100) | |||
| Meet the maker | 150 | 150 £ |
||||
| Catches | ||||||
| HMSC | 300 | 300 £ |
||||
| Dance | 100 | 100 £ |
||||
| Recorder | 150 | 150 £ |
||||
| Associated travel costs | £450 | 825 £ |
£375 | |||
| Glos Waites | 50 | 50 £ |
||||
| Poppy Holden | 100 | 270 £ |
||||
| Elizabeth Dodds | 100 | 88 £ |
||||
| HMSC | 0 | 393 £ |
||||
| Favonius Collective | 0 | 24 £ |
||||
| Venue costs | 400 | 400 £ |
£0 | |||
| Publicity related expenses: | ||||||
| Leaflet design and printing | £400 | 147 £ |
(£253) | |||
| Fliers and posters | £100 | - £ |
(£100) | |||
| Print & online advertising | £200 | - £ |
(£200) | |||
| Facebook promotions | £100 | 67 £ |
(£33) | |||
| Miscellaneous expenses: | ||||||
| Programme costs | £150 | 87 £ |
(£63) | |||
| Payment handling costs | £100 | 101 £ |
£1 | |||
| Hire of portable toilets | £250 | 204 £ |
(£46) | |||
| Hire of tables | £70 | 65 £ |
(£5) | |||
| Ex gratia payments | ||||||
| Admin costs | £50 | 173 £ |
£123 | |||
| Domain name | 14 £ |
|||||
| Website hosting | 138 £ |
|||||
| Alcohol license | 21 £ |
|||||
| Refreshment costs | £0 | 82 £ |
£82 | |||
| Total budgeted expenditure | £7,120 | (£648) | ||||
| Total expenditure | 6,472 £ |