Company registration number.. 11965532 Charity registration number.. 1187083 Moorlands Voluntary and Community Transport IA company limited by guarante&} Annu81 Report and Financial Stslemenls for the Year Ended 31 March 2025 Da￿ Denson ACMA VAST The Dudson Centre Hanley Sloke-on-Trent ST15DD Moorlands Voluntary and Community Transport Contents Reference and Administrative Dètails Trustees, Report 2to5 Independent Examinevs Report Statement of Finanaal Activities Balance Sheet Notes to the Financial Statements 9t019 Moorlands Voluntary and Communlty Transport Reference and Adminlstrative Details Trustees Michael Smith, Chair Christine Adams. Vice Chair John Verney, Treasurer Pamela Massey Sally Bentley Secretary Senior Management I Leadershlp Team Sally Bentley, Chief Officer Charlty Ragistration Number 1187083 Company Rogistration Number 11965532 The charity is incorporated in England. Leek Health Centre Fountain Street Leek Slaffordshire ST13 6JB Registered Officfr Independent Examlnar Da￿ Denson ACMA VAST The Dudson Centre Hanley s1ok￿0n-Trent ST1 5DD Bankers Unity Trust Bank PO Box 7193 Planetary Road Willenhall WV19DG Page 1 Moorlands Voluntary and Community Transport Trustees. Report {incorporating Directors Report) The trustees, who are directors for the purposes of company law. present the annual report together with the financial statements and auditors, report of the charitable company for the year ended 31 March 2025. Trustees and officgrs The trustees and officers serving during the year and since the year end were as follows.. Trustees: Michael Smith, Chair Christine Adams, Vice Chair John Vemey, Treasurer Ketth Hambleton (resigned 17 July 20251 Pamela Massey Secretary- Sally Bentley Senior Management l Leadership Sally Bentley, Chief Officer Team.. Objectives and activiti8s Objects and alms The provision of a community transport setvice, for such inhabitants of the Staffordshire Moorlands and surrounding areas, who are in need of such a service because of age, sickness or disability {mental or physicall or poverty or lack of availability of adequate transport services. Objactlves. strategles and activlties We provide a voluntary transport service which utilises volunteer drivers who use their own cars to lake people who live in the Slaffordshire Moorlands, have no private transport and are unable lo use public transport. lo a variety of appointments and venues. The priority for us is to take people lo heallh-related appointments and so these fomi a large proportion of our routine journays. We prioritise health appointments as we feel that these are the most critical lo a person's well-being. chances of living independently in their own home and overall general quality of life. These are all things that we aim to continually improve thmugh our scheme. Page 2 Moorlands Voluntary and Community Transport Trustees, Report (incorporating Directors Report) Public benefft Wg provide a voluntary transport s8rvice which utilisgs volunteer drivers who use their own cars to take people who live in th8 Slaffordshirg Moorlands, have no private transport and are unable to use public transport. lo a variety of appointments and venues. The priority for us continues lo be to take people to health-related appointments and so these fomi the vast majority of our routine journeys. We priorilise health appointments for clients meeting the criteria as we feel that these are the most critical lo a person's well-being, chances of living independently in their own home and overall general quality of lrfe. These are all things that we aim lo continually improve through our scheme. To ensure the safety of our passengers there have been changes allowing for discretion and common sense with regards to PPE, having kept it on the agenda. discussed it and supported al each board meetrng. We are pleased to report that in the period from April 2024 to March 2025 our volunteer drivers gave over 3.200 hours of their time to the voluntary transport scheme. providing in total over 2,800 single passenger journeys. Whilst our 8dminislr81ion based volunteers lincluding Irusleos and voluntary office staff facilitating the booking lines) gave approximately 950 hours of support to our organisatson. Over the year our voluntary transport service has seen a ￿ntInual and significant rise in numbers of people requesting journeys lo health related appointments.. this has pul pressure on our current volunteers. We have recruited one more volunteer car driver bul several more have been off long-tem), some of whom may return to us in the near future.. we continue to advertise for the roles. Our community transport service operates three minibuses, all of which are wheelchair accessible. These vehides, along with our volunteer drivers. are available for local voluntary. community, and not-for-profil organisations, lo enable them to transport their members to regular activities and days out. Our regular groups include taking people to luncheon clubs groups and young people lo aclivilies. By providing this setvice we are able lo contribute to deliver against one of our main aims which is reducing social isolation through the provision of transport. We enable vulnerable people lo get oul of their homes, meet their peers and to enjoy a hot meal., whilst also supporting young people, to attend activities and days out that they would olhetwise not be able to access. The Iruslees confirn that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard lo the public benefit guidance published by the Charity Commission for England and Walgs. Page 3 Moorlands Voluntary and Communlty Transport Trustees. Report (incorporating Directors Report) Achlevemgnts and yrfom)an¢e Throughout 2024-25 our local transport charity Imoorfands Voluntary Community Transport - MVCTI has seen a significant increase in the numbers of requests for transport from individual passengers. We have been able to support over 550 individuals Ihrou9h our voluntary transport servi￿, with once again a strong emphasis on journeys to he81th related appointments. Thig year our community trdnsport service {our three community minibuses) was able to support 10 voluntary, community and not-for-profil organisations some of which were already using the service, covering a total distance of over 4.100 miles. This se￿1¢& saw a number of groups accessing our minibuses for the first time. We were able to successfvlly secure another Ihree-year grant from the National Lottery Commsjnity Fund, which commenced in August 2023. therefore this significant grant is now in year iwo. it covers our salary costs and website. Following the submission of a number of other grant applications we received funding from in lots16 different sources Iwo Town Councils, The Yapp Charitable Trust. The Community FoLsndalion, Amold Clark Community Fund. and the Co-op Local Community Fund. There have been a mix of large and smaller grants, most awarded on a 'one-off basis. The Board of Trustees are very grateful for the financial support récewed over the year. In June 2024 we received a legacy via a local solicitors. the majority of this was pul into a one-year bond as the board felt that this was the best way to build on it, this will be reviewed each year. 2024-25 has seen MVCT stabilise and move forward both financlally and sustainably through increased user numbers. Positive feedback from service users reflects the strength of feeling about the organisations. important status in the local area underpins how vital the seNice provided is to local people. We truly appreciate and acknowledge contributions of all our partners and funders and a special thank you goes to our Chief Officer. our volunteer stsff - our superb drivers, offic& staff and the Board of Trustees for all their efforts and dedication to the service that they provide. Financlal revlew Please see the SOFA. Balance Sheet and notes to the accounts for further infomiation. Policy on reseNes Our reserves pollcy as set out in our financial controls policy.. 'MVCT will plan and manage ils resources to meet the requirements both of day to day and of future activity. In the Trustees, view the reserves should provide the Charity with adequate financial stability and the means to meet ils charitable objectives for the foreseeable future. They will aim to hold sufficient fijnds to meet running costs for 6 months. To this end, they have created 8 designated fvnd within the accounts., £15,000 has been allocated as reseNes. At the year end tho charity h81d £46,082 of unrestricted funds12023= £36,085). Page 4 Moorlands Voluntary and Community Transport Trustees. Report (incorporating Directors Report) StruC￿re, governance and management Nature of governing document The company is operated under the rules of its memor8ndum and articles incorporated 26 April 2019 as amended by speci81 resolution registered 8t Companies House on 17 December 2019. 11 is a ompany limited by guarantee and therefore has no share capital. The liability of each member in the event of winding-up is limited lo £10. Recrultment and appolntment of trustees The method of appointment of Irusleesldireclors is in accordance with the goveming document of the charity. Anyone can put themselves fotward to be a trustee, subject to approval by the b08rd. The Board of Trustees are always looking lo recnjit new tnjstees who can bring new skills and experiences into the charity. Inductlon and training of trustegs Trustees are informed of their role and the relevant legislation and given a copy of the Memorandum and Articles of Association. Major risks and management of those risks Policies All the policies that are in place, including financial coritrols, equ81ib"es. and declaration of interest, have sel dates for rewew,. thus ensuitng relevan￿ through periodic evaluation. Small company provision This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. The annual report was approved by the trustees of the charity on behalf by.. 3.18.12f and signed on its Christine Adams Trustee Page 5 Moorlands Voluntary and Community Transport Independent Examinerfs Report to the trustees of Moorlands Voluntary and Community Transport ('the Companrf) I report to the Charity trustegs on my examination of the accounts of th8 Company for the year endèd 31 March 2025. Rgsponsibilitigs and basis of roport As the charity's trustees of the Company {and also ils directors for the purposes of Gompany lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act.). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'lhe 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llb) of the 2011 Act. Independ•nt examiner's statement I have completed my examination. I wnfimi that no matters have come lo my attention in connection with the examination giving me Cause to believe.. 1. accounting records were not kept in respect of Moodands Voluntary and Community Transport as required by section 386 of the 2006 Act- or 2. the accounts do not aco)rd with those records,. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter consid$red as part of an independent examination,. or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by tharities lapplicable to Charities preparing their accounts in aectsrdance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)1- I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Da￿ Denson ACMA VAST The Dudson Centre Hanley Sloke-on-Trent ST15DD 1410812025 Page 6 Moorlands Voluntary and Community Transport Statement of Flnancial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestrict8d funds Restrlcted funds Total 2025 Note Ineome and Endowm8nts from: Donations and legacies Other trading activities 54,567 14,129 24,337 78,904 14,129 Total income 68,696 24.337 93,033 Expendlture on: Charitable activities 9,059 27,553 36.612 Total expenditure 9,059 27,553 36,612 Net incomel{expenditurel Net movement in funds 59.637 3.216 56,421 59,637 13.2161 56,421 Reconclllatlon of funds Total funds brought foNard Total funds carried forward 46.820 9,485 56,305 14 106,457 Unrnstrictod funds 6,269 Restricted funds 112,726 Total 2024 Notfr Income and Endowments from: Donations and legacies Other trading activities 8,114 16,305 24,156 32,270 16,305 Total income 24,419 24,156 48,575 Expendlture on: Charitable adivities 13.684 32,508 46.192 Totsl expenditure 13.684 32,508 46,192 Net incomel(exp8nditurel 10,735 8,352 2,383 Net movement in lunds 10.735 18,3521 2,383 Reconciliatlon of funds Total funds brought forward Total funds carried foNard 36,085 17,837 53,922 14 46,820 9,485 56,305 All of the charity's activities derive from continuing operations during the above tsvo periods. The funds breakdown for 2024 is shown in note 14. The notes on pages 9 to 19 fom an integral part ofthese financial stslements. Page 7 Moorlands Voluntary and Community Transport (Registratlon number: 11965532) Balance Sheet as at 31 March 2025 2025 2024 Noto Current assets Debtors Cash al bank and in hand 3,852 110,165 6,406 51,326 12 114,017 57,732 Credltors: Amounts falllng due wlthln one year 13 1,291 1,427 Net assets 112,726 56,305 Funds of the charlty: Rastrictgd incomè funds Reslri¢led funds 14 6,269 9,485 Unrestrlcted incomo funds Unrestricted funds 106,457 48,820 Totsl fvnds 14 112,726 56,305 For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relatsng to small companies. Directors, responsibilities.. The members have not required the charity to obtain an audit of its accounts for the year in question in accordance wrth section 476,. and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect lo accounting records and the preparation of accounts. The financial statements on pages 7 to 19 were approved by the Iruslees. and authorised for issue on 13121.zs... and signed on their behalf by- Christine Adams Trustee The notes on pages 9 to 19 fomi an integral part of these financial statements. Page 8 Moorlands Voluntary and Community Transport Notes to the Financial Statements for the Year Ended 31 March 2025 1 Charlty ststus The charity is limited by guarantee. incorporated in England, and eonsequonlly does not have share capital. Each of the Iruslees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation. 2 Accounting pollclos Summary of significant accountlng policies and key accountlng estlmatès The principal accounting policies applied in the preparatioll of th8s8 financial statements are set out below. These policies have been consislenlly applied to all the years presented, unless otherwise stated. Statement of compllance The financial statements have been prepared in accordance with Accounting and Reporting by Charities= Statement of Recommended Practice applicable to charities preparing their accouhls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191 {Charilies SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102}. They also comply with the Companies Act 2006 and Charities Act 2011. Basls of preparation Moodands Voluntary and Community Transport meets the definition of a publi¢ benefit entity under FRS 102. Assets and liabilities are initially recognised al historical cost or transaction value unless olherwtse staled in the relevant accounting policy notes. Golng concem The Iruslees consider that there are no material uncertainties about the charitys ability lo continue as a going concorn nor any significant areas of uncertainty that affect the carryng value of assets held by the charity. Incorne and endowments Atl income is recognised once the charity has enlillement to the income, it is probable that the income will be received and the 8mounl of the income receivable can be measured reliably. Page 9 Moorlands Voluntary and Community Transport Notes to the Financial Statements for the Year Ended 31 March 2025 Don8tlons and legacles Donations are recognisgd when the charity has been notified in writing of both the amount and settlement date. In th8 event that a donation is subject lo conditions that require a level of performance by the charity before the charity is entslled to the funds, the income is deferred and not reoognised until either those conditions are fully met. or the fulfilmenl of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period. Legacy gifts are recognisgd on a case by case basis following the grant of probate when the administratorlexecutor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject lo the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity. Grants recelvable Grants are recognised when the charity has an enlidement to the funds and any conditions linked to the grants have been met. Where perfomiance conditions are attached to the grant and are yet to be met, the income is re¢ognised as a liability and included on the balance sheet as deferred incotne lo be released. Expenditurg All expendilure is recognised once there is a legal or constructive obligation to that expenditure. it is probable settlement is required and the amount can be measured reliably. Al costs are allocated to the applicable expenditure heading that aggregate similar costs lo that category. Where costs cannot be directty attributed to particular headings tttey have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent. and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Charitable actlvities Charitable expenditure comprises those costs incurred by the Gharity in the delivery of its activities and services for ils beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance Gosts These include the Costs attTibulable to the charity's compliance with conslitulional and stalulory requirements. including independent examination, strategic management and truslees's meetings and reimbursed expenses. Government grants Govemment grants are recognised based on the accnJ81 model and are measured al the fair value of the asset received or receivable. Grants are das5ified as relating either lo revenue or lo assets. Grants relating lo revenue are recognised in income over the period in which the related costs are recognised. Grants relating lo assets are recognised over the expected useful life of Ihe asset. Where part of a grant relating to an asset is deferred. it is recognised as deferred income. Page 10 Moorlands Voluntary and Community Transport Notes to the Financial Statements for the Year Ended 31 March 2025 Taxatlon The char¢ty is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore il meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from tsxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Depreclatlon and amortisalion Depreciation is pmvided on tangible fixed assets so 8s lo write off the cost or valuation. less any estimated re5idu81 value. over their expected useful economic life as follows.. Asset class Motor Vehicles Depreciation mothod and rato 33.33°/o Straight line Tradg debtors Trade debtors are amounts due from customers for merchandise sold or seNices performed in the ordinary course of business. Trade debtors are recognised initlally at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provisio[7 for the impaimienl of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original lemis of the receivables. Cash and cash equivalgnts Cash and cash equivalents comprise cash on hand and c811 deposlts, and other short-temi highly liquid investments that are readily converb'ble to 8 known amount of eash and are subjo¢1 lo an insignificant risk of change in value. Trade creditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary oourse of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have arr unconditional right. at the end of the reporting period. lo defer selllemenl of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least fvlelve months after the reporting date, they are presented as non