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2022-08-31-accounts

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
From Period start date To Period end date
01 Sept. 2021 31 August 2022

Section A Reference and administration details

Charity name PEAK DISTRICT MUSIC CENTRES

Other names charity is known by PDMC

Registered charity number (if any) 1187080

Charity's principal address 24 Beaumont Drive

Dove Holes Buxton DERBYSHIRE Postcode SK17 8BB

Names of the charity trustees who manage the charity

1
2
3
4
5
6

7
8
9
10
Trustee name Office (if any) Dates acted if not for
whole year
Name of person (or
body) entitled to
appoint trustee
David Brindley First trustee Chair None
Jon Kilpatrick First trustee Vice-Chair to 12 Nov 2021
Cath Pitts First trustee Treasurer to 12 Nov 2021
Helen Payne First trustee Secretary
Michelle Birch First trustee to 12 Nov 2021
Nick Buttle First trustee to 12 Nov 2021
VickyGiliker Trustee wef 12 Nov 2021
Simon Marrow First trustee Treasurer wef 12 Nov
Hannah Watson First trustee Vice Chair wef 12 Nov
Amanda Whittlestone First trustee to 12 Nov 2021
Melanie Groarke Co-opted wef 15 Nov 2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
None

Section B Structure, governance and management

Description of the charity’s trusts

[Constitution ]

Type of governing document )

How the charity is constituted )[Charitable Incorporated Organisation, registered 20 December 2019 ] [replacing PDMC Charitable Association No.1002890][Election at AGM ]

Trustee selection methods

PDMC CIO TAR

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March 2023

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

We attach trustees to ensembles, whenever possible, to provide an insight into the core activities of the charity, alongside an opportunity to make a practical contribution.

We have designated trustees attached to Safeguarding and Health & Safety procedures.

PDMC is a partner in the Derbyshire Music Education Hub, which is led by the Derby and Derbyshire Music Partnership. This enables us to access public funding via the Arts Council from the Department for Education.

The trustees maintain a Handbook, reviewed annually and primarily for use by Ensemble Directors (EDs) and parent helpers, which sets out all required procedures and protocols - especially with relation to safeguarding children; equality; health and safety; risk assessments for performances, trips and tours; planning timelines; and financial management.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The advancement of musical education for the public benefit, in particular among young people of school age in an area bounded by Buxton, Bakewell and Hope Valley by the provision of:

Summary of the main Having due regard to the guidance issued by the Charity Commission on public activities undertaken benefit, PDMC works tirelessly to bring music making opportunities to young for the public benefit people of school age from all social backgrounds. Section D below gives details of in relation to these our achievements over the past year. objects (include within this section the As a further commitment to public benefit, in recent years the trustees have raised statutory declaration over £22000 in grants from local charities and donations, specifically targeted at that trustees ensuring that financial hardship is no barrier to a young person’s aspirations to have had regard to learn an instrument or play alongside others. We strongly promoted this scheme the in the wake of the potential impact of the pandemic on some parents. £1776 has guidance issued by been awarded in the past year. We also offer an initial free taster half term to the Charity beginners to encourage potential new members. Commission on public benefit) The trustees have met seven times (including four by Zoom conferencing) to

Having due regard to the guidance issued by the Charity Commission on public benefit, PDMC works tirelessly to bring music making opportunities to young people of school age from all social backgrounds. Section D below gives details of our achievements over the past year.

The trustees have met seven times (including four by Zoom conferencing) to monitor the efficiency and effectiveness of the organisation, to plan for long-term financial and musical viability, to maintain a strategic direction and to ensure that all statutory requirements are being met. The seventh Extra Meeting in July was called specifically to address responses to current player number, staffing and budget issues. Financial and management information provided by the Administrator informs close monitoring of the organisation’s performance and strategic decision making. The Administrator attends Board and ED meetings and meets as necessary with the Chair and the Strategic Director of Music. In order to strengthen the relationship between the trustees and the EDs, the Strategic Director of Music participates in Board meetings and the Chair regularly communicates by email with the EDs and attends their meetings.

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Summary of Main The past year finally offered a move away from pandemic and lockdown Activities cont’d … constraints. Face to face rehearsals and performances returned, though masks were still worn and any Covid cases reported for much of the year. The value of Zoom conferencing had become apparent - not least in reducing carbon emissions of people travelling to meetings – and has continued to be a feature of many meetings. It has proved difficult to restore player numbers, with only 130 surviving of the 223 on roll before lockdown, though we managed to get membership back up to 175 by the end of the year by virtue of renewed ensembles and after school groups in primary schools. Frustratingly, other imaginative projects such as the Spring Showcase in the Octagon and an Open Week In April produced very few new recruits. Unfortunately it was only possible to reinstate the Buxton Beginner Strings and Bakewell Beginner Winds, and to start a new Bakewell Beginner Strings, for the final summer term. Disappointingly (and honestly or not!), “examination pressures” are cited in our Surveys as the main reason for leaving.

With lower player subscription income and a consequent reduction in Gift Aid, but with fairly constant personnel and venue costs, the operating budget suffered a final deficit of just over £6000. Subscription levels had remained unchanged throughout the pandemic but trustees agreed a small increase for September 2022, whilst knowing that this alone will be insufficient to make up the deficit, a situation exacerbated by a reduction for 22/23 in the Hub grant because of our lower numbers. Meanwhile, our development fund, held in our reserves, has been significantly drawn on in our search for strategies and initiatives, including our recourse to a Strategic Director of Music, to rebuild PDMC. Restoring a balanced budget is now the key challenge facing the trustees.

Our team of Ensemble Directors has numbered seven throughout the year with a welcome return by Jane Taylor. Danny Riley took up post with the Wind Band in September 2021, committing to two years with us. However, after Kristina Craven had to step down in November, the search for a third String ED has to date yielded no results. So ED recruitment is now another major challenge.

To sharpen the focus of our Strategic Director on strategy, longer term planning and recruitment, trustees resolved to reduce his hours by 40% for the coming year and to divert the redeemed 40% towards the services of an Event Manger who could relieve him of the detail of operational planning.

With regard to statutory matters, the trustees monitor all Charity Commission updates for useful tips and reminders; and keep a particularly close eye on safeguarding and data protection. In particular, we maintain an Online Safety Policy and a Risk Management Statement and Risk Register. EDs also need to undertake basic First Aid training as a contractual requirement.

Trustees recognise the need to be constantly looking for new fund-raising opportunities. Our “Friends of PDMC” scheme continues and we made another successful bid to enhance our Hardship Fund to the Ethel James Trust. We were delighted to receive an anonymous donation of £20k from an old friend of PDMC to support initiatives to encourage new members. We successfully applied for a Derbyshire Community Grant of £1000 towards the costs of the Spring Showcase and this in turn led to a front cover picture and a very supportive article about PDMC in the Summer edition of Derbyshire Now. We also made a successful bid for a Hub grant to help fund our summer term Primary Ensemble Project. A valuable gift in kind came from a businessman parent who built us a customised storage facility for spare instruments, scores etc. at his warehouse.

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March 2023

Summary of Main A successful mid-year progress review was held in February with the Leader of Activities cont’d … the Music Education Hub. Detailed actions taken with respect to each of the focus areas and their impact are fully reported in the Year End Evaluation made to the Hub (see Section D below). The Chair also attended the annual Hub meeting for Music Centres in February. Membership of the Hub entitles us to the services of the Hub Area Leader, Dan Timmins, who acts as a musical adviser and is responsible for the quality control of all musical activity and for the professional development of our ensemble directors. He also has a role in supporting our Strategic Director of Music and he has contributed to our revival planning.

We maintain close links at both Chair and ED level with our Hub neighbour, Dark Peak Music Foundation, with a commitment to maintaining joint concerts and initiatives when possible.

All our EDs are engaged with a local Music Service through which they receive updates, including on key issues such as Safeguarding, and a certain amount of professional development. Further to this, the trustees provide funding so that EDs may keep their First Aid training up to date. Dan Riley was our latest ED to attend the Conducting Course at the RNCM, funded by the Hub and ourselves.

PDMC personnel are all self-employed and provide contracted services, which are reviewed annually. PDMC personnel make up a dedicated and talented team which serves the organisation with distinction and flair and which delivers the considerable benefits and successes experienced by our young musicians.

PDMC attracts considerable support from the players’ parents, several of whom actively support the work of the charity. All current trustees are either past or present parents. Parent helpers provide weekly administrative and safeguarding support for our ensemble rehearsals, as well as at performances and on trips and tours. They also help with fund-raising. The organisation is deeply indebted to its volunteers and sincerely acknowledges the contribution of our parent volunteers, as well as the contribution of contracted personnel. As an effort to involve more parents, we held our last AGM during Friday evening rehearsal time at Lady Manners School. A small number of parents did attend and we were able to recruit two new trustees as a result. We were delighted that Jon Kilpatrick accepted our invitation to become our twelfth Honorary Member in recognition of his considerable and generous practical voluntary contributions to PDMC over the last decade as a parent and a trustee.

Additional details of objectives and activities (Optional information)

PDMC does not make grants.

You may choose to PDMC does not make grants. include further statements, where To ensure that financial hardship is no barrier to participation in PDMC, free relevant, about: membership is automatically awarded to children eligible for free school meals and a discount is automatically available for the third child from the same family.

Volunteers are crucial to the organisation, providing the Board membership, parent helper support for the EDs at weekly rehearsals and at several public concerts each year, fundraising, and help with summer tours and trips.

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March 2023

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The last year has seen the first stage of post-pandemic rebuilding – with a focus on attracting new members, restarting some suspended ensembles and devising some imaginative and attractive new initiatives to encourage recruitment.

We continued to provide music making opportunities for up to 175 young players, ranging from preparatory to senior levels, and including some in our trial primary school bridging ensembles.

Ensembles

We began the year with the lowest number of ensembles in recent years, just eight:

Happily, in the summer terms, we managed to (re)start three more ensembles:

and to launch two primary bridging ensembles:

Ensemble Directors

We began the year with 8 ensemble directors and ended with 7 – with some doubling up – after we were unable to recruit a replacement String ED.

Rehearsals

We successfully restored a full programme of face to face weekly term time rehearsals, back in our normal venues of St Thomas More School, Hope Valley College and Lady Manners School.

Live Concerts and Performances returned:

In addition, two of our young violinists, Ben Giliker and Amelia Monterio, were wonderful ambassadors for PDMC, playing as guests arrived for a Buxton International Festival Opera Dinner in the Buxton Crescent Assembly Rooms.

The highlight of the year was our Spring Showcase and Concert in the Octagon on 1 April. A well supported morning secondary school showcase and a packed primary school afternoon showcase were followed by a public concert performance featuring all PDMC ensembles. The whole event put PDMC back on a public stage and showcased all that we have to offer, whilst the day events strengthened our relationship with local schools and their key role in helping us recruit new members.

PDMC has always prided itself on an accustomed sweep of performances, reflecting the huge commitment and talent of our players and EDs. A number of benefits derive from our public performances, including fund raising, profile raising, increased recruitment and opportunities for collaboration with neighbouring organisations – as admirably demonstrated by our Spring Showcase.

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March 2023

Summary of Main Achievements cont’d

With the pandemic now behind us, PDMC is able to demonstrate again our reputation for nurturing young players and developing them into accomplished performers and, thanks to the skills and imagination of our EDs, for the high standards of ensemble playing achieved. Our players continue to audition successfully for the County Orchestra and Wind Band, and even for the National Youth Orchestra. A good many continue their music-making into adult life after leaving PDMC and some pursue professional careers in music. Indeed, some have returned to perform star solo roles in various public performances in the town.

It is also fair to say that a significant achievement of the past year has been a real strengthening of our relationship with schools across our patch, having realised that we need to work at this ourselves without relying on the Area Leader. The networking efforts of our Strategic Director have been key, with the Chair also forging some new links. Several of our parents, past and present, have key roles in local schools and their support has been invaluable; and the fact that one of our trustees is a local primary school headteacher with direct access to the local cluster of schools has been of enormous benefit.

PDMC is a member of the Derbyshire Music Education Hub and is required to engage in an annual Service Level Agreement. Three priority areas had been identified, and were evaluated as shown, for the year:

1. To pursue key aspects of the 2020-21 Agreement which had to be stalled because of the continuing pandemic and lockdown, in particular by:

2. To develop a programme of close engagement with targeted primary schools, including support for the enrichment and follow-up of WOpps provision; promoting more instrumental teaching; additional small group opportunities; and demonstrations - with the aim of recruiting players into our ensembles .

3. To organise and deliver a 24-hour Music Festival in the Buxton Octagon in February 2022 with the aim of promoting youth music generally across the High Peak, of showcasing PDMC, and of attracting new players at all levels into our ensembles. This will also require significant sponsorship and planned follow-up opportunities to support new recruits, especially at beginner levels

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March 2023

Section E Financial review

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

A reserve roughly equal to two years’ funding from the Derbyshire Music Education Hub is retained; this currently stands at £40k and is reviewed annually.

A further restricted reserve, currently of approx. £24.5k is available for specific earmarked purposes, including hardship support, with funds released only as qualifying costs are incurred. A further unrestricted reserve of approx. £29k is available to fund specific improvements and developments, approved by the trustees; this latter fund is depleting. None.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main sources of funding are the Derbyshire Music Education Hub grants; membership subscriptions; concert profits; donations; and other fundraising.

Section F Other optional information

As an additional contribution to the public benefit we have provided a violin for a Ukrainian refugee child and offered to subsidise piano lessons for another.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature

Full name David Brindley Position Chair Date 24 March 2023

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PEAK DISTRICT MUSIC CENTRES CIO Statement of Financial Activities For the year ended 31 August 2022 Unrestrlcted Restrf<ted Funds Funds 2022 2022 Total Fund5 2022 Total Funds 2021 Incomlng resource Voluntaryincome.. Donations and legacies 48,801 48,801 31,343 Charitable inv6$1mènis 3,273 3,273 Invèslmenl 90 90 323 Total Incomlng r88ourc88 52,164 52.164 31,666 Exp•ndltur8 on.. CharitaNe Aclrrfities 44,703 1.776 46.479 33,751 Other Expenses 1,829 1,829 1,339 Totsi re80ur¢88 expended 1.776 48,308 35,090 Net Incomlnglloutgolngl resources For year 5.632 11,7761 3,856 13,4241 Total funds brought forward 60,406 24,474 84,880 88,304 Totsi funds tarrièd forward

PEAK DISTRICT MUSIC CENTRES CIO ststement of FlnanGlal AGtlvllle$ For the year ended 31 August 2022 31.822 31.8.21 Notes NON CURRENT ASSETS Tangible 8SS&IS CURRENT ASSETS Debtors Cash al bank and in hand Investments 1,295 30,351 75,000 106,646 1.295 27,245 75,000 103,540 13 14 CREDITORS Amounts falling due within one year Net CurrontAssets 17,910 18,660 88.73fj 84,880 TOTAL ASSETS LESS CURRENT LIABILITIES 88,738 84.880 INCOME FUNDS Restricted funds Unrestricted funds 10 22.69B 66.038 24,474 60,406 84.880 88,736 These financial sta18tnents were approved byth8 Iruste8S On btrha￿ by. and signed on their

PEAK DISTRICT MUSIC CENTRES CIO Not88 to th8 Flnanclal Ststemonts lor th8 year ended 31 August 2022 I. DONATIONS AND GRANTS ￿n￿l￿tt•d 2022 R4YtriCt4d 2022 Totsi 2022 Totsi 2021 [knat￿￿$ and gifts 48.801 48,801 31,343 48.801 48.801 31.343 2. CHARITABLE ACTIVITIES Unrestrf¢ted 2022 Reslrlcted 2022 Total 2022 Toial 2021 Inr(Thpfrom Con￿rtS 3.273 3.273 3.2n 3.273 3. INVESTMENTS Unr8slrict8d Rq5trictqd 2022 Total 2022 Total 2021 2022 InLere51 Ints￿e 323 323 4. CHARITABLE ACTIVITIES unre51￿cted 2022 Restrict4d 2022 Total 2022 To￿1 2021 Ens&mble Dirertorand Assistant ￿St8 Admini$tr3tor, C(bordinalor and concert managgr costs ertand fundraising Rtheawl venue rent MembeTship dats￿Se Musie2nd eQui￿eni wrthases Instrument rewifs H8rdshipassisiance Strategic D1￿clOr0[ Musiclfflefflbership ￿cn)ItMenl Co¥ryd projec Olhgr 16.876 10.647 2.055 16.876 10.647 2.055 6.943 1.778 58S 10,580 1,925 1,758 485 1.776 1,T16 1.776 5.809 866 4,950 1,036 5.8 33 44.703 1,T16 46.479 33,751 5. TRUSTEES None of the trustees lor any persons connected with them) received any remuneration during the year. 6. OTHER Unrestrf¢ted 2022 Restr[￿ed 2022 Totsi 2022 Totsi 2021 664 664 Printing posta ED and EA attend3n¢e at rnf9bngs audthons 479 340 Bankline fees Pu￿1¢ltY and membershlp recyultment Websiie ￿$t5 Olhercos 291 40 291 169 99 40 1.82g 1.6 1,339

PEAK DISTRICT MUSIC CENTRES CIO Not88 to th8 Flnan¢lal Statomonts lor the year ended 31 August 2022 7. TANGIBLE FIXED ASSETS Fixiures, rrtting9 & equipmÈnt Cost Al 1 Septernber2021 Al 31 August 2022 DBpr•ciation and impairmgnt At 1 Sèptember2021 DeprecL8tion charged In the year At 31 August2022 ca￿ng amount Al 31 August 2022 Al 1 September 2021 B. DEBTORS 2022 2021 Amounts falling dua within on8 yqar.. Tr8de debiors Prepaynenls and aCuu￿ Income 1.205 1,205 90 1.295 1,295 9. CREDITORS 2022 2021 Amounts falling dufj within ￿ar.. Tr£de creditoTS Acuuals gnd defetted inctme g10 17.000 1.660 17,000 17.910 18,fj60 10. RESTRICTED FUNDS Tho inrorne funds olthg rh3rilyinoludg rgslridgd funds comprising folhiwing bal3nr8s gf dgnabons grants h&ld on Itusl for purwses-. Balan¢e at 1 April 2021 Income Resources fjxpgndgd Balance at 31 March 2022 Tr4n8fer8 Hardshipfund Otherr¢strided reserves 6.3 16.091 4,￿1 18.￿1 24,474 22,698 11. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2Q22 2021 Fund bal8n¢9$ at 31 March 2022 are reprwt9d by Tangible Ass8ts 13,738 5,379 13,n6 5,937

PEAK DISTRICT MUSIC CENTRES CIO Notes to th8 Flnanclal Statem8nt8 lor the year ondod 31 August 2022 12. RELATED PARTY TRANSACTIONS There were no discolsable related paty transaGtions during th8 year12019- none). 13. CASH AT BANK AND IN HANO 2022 2021 Short lettn deposits ¢¥sh $t ￿Thk $nd on hand 28.188 2,163 28,532 713 30,￿1 27,245 14. INVESTMENTS 2D22 2021 Virgin Èttount 7S,WO 7S,WO 75,WO 75,WQ

Independent Examinerfs report to the trustees of Peak District Music Centre CIO I report on the accounts of the company for the year ended 31 August 2022. Respective responsibilities of Trustees and Examiner The trustees (who are also the directors of the company) are responsible for the preparation of the accounts. The trustees consider that an audit is n()t required for this year under section 144121 of the Charities Act 2011 (the 2011 Actl and that an Independent Examination is needed. The charity's gr05s income has not exceeded £250,000. l am qualified to undertake the examination by being a qualified member of ICAEW. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to.. Examine the accounts under section 145 of the 2011 Act Follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act State whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An ex3mination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. 3rid seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Independent examlnerfs statement In connection with my examination, no matter have come to my attention.. Which gives me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with section 386 of the Companies Art 2006 To prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companie5 Act 2006 and with the methods and principle5 of the Statement of Recommended Practice.. Accounting and Reporting by Charities Have not been met,. or To which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name.. Robert Layton Relevant Professional qualification or body.. ICAEW CHAkTEReD ACCOUNTAMTS Address.. 6 Manchester Road, Buxton, Derbyshire, SK17 9SB l AlaneheslDr loud. luxlon. D￿rbY￿1r•. $117 PITr014F. 01298 7T197 FAX.. 01291 Y2A03 Date.. 23 March 2023