**DAYCARE ANNUAL GENERAL MEETING** ## **Wednesday 20[th] October 2021** ## **MINUTES OF MEETING** In attendance: Mrs Gaynor Highcock (Chairman), Mr James Lusted (Vice Chairman), Mrs Paula Lawrenson (Daycare Manager), Michelle Parker (Secretary) Apologies: Mrs Bethan Evans (Trustee) ## **Chairman’s Report** See attached report ## **Daycare Report** See attached report Points raised: - Daytime entertainers during holiday club worked very well. Paula will think about charging £2 per child, one day a week, for future holiday clubs - Paula requested outdoor lighting during the winter months. Michelle to organise an electrician to fit extra lighting. - Paula also raised the issue of no security camera outside Daycare. There have been in the past instances of break in’s and vandalism. Michelle to contact IVID for a quote. - Discussion at Daycare meeting as to whether to provide a discount for Daycare Staffs’ children. It was decided that the cost of Daycare is £20 per day which is a very good rate compared to other providers and therefore a discount will not be provided. ## **Finance Report** Points raised:- - Daycare balance as of 19[th] October 2021 is £64,937.95 and £33,658.49 in the secondary account. - 2020 big spends include:- - PA system £163.00 - Halfords Bikes £2399.18 - Creative Play Equipment £13,300.00 - Play equipment £3626.25 - Carpets cleaned £1,246.50 - Speedometers £179.91 - IPADS £10,450.00 Minutes of Meeting Continue Overleaf …….. Minutes of Meeting Continued ….. - 2021 big spends so far include:- - Junior fencing £2859.00 - Furniture at work £486 + £522 - Fencing £2910 - Play Quest £12,325.00 - Poly Tunnel £1,000 `o` Accounts for 2020/2021 to be submitted by Michelle to Salisburys. ## **Elections** - Gaynor Highcock to continue as Chairperson – nominated by Jay Lusted, seconded by Paula Lawrenson. - Jay Lusted to continue as Vice Chairperson – nominated by Gaynor Highcock and seconded by Michelle Parker. - Michelle Parker to continue as Secretary – nominated by Gaynor Highcock and seconded by Jay Lusted. - Salisbury’s to continue as Accountants – Gaynor to extend an invitation to Jeremy Salisbury. ## **Constitution** - No amendments to the constitution. ## **Any Other Business** - Paula to apply for Early Years Wales Award for Small and Mighty and Big and Bold. If successful we will receive an Early Years Practitioner of the Year Award. - Paula to remind all the staff of the importance of keeping the little kitchen clean and tidy as we could be inspected by Conwy Council Food Hygiene at any time. - Paula reported that the health and safety risk assessment is up to date. - Changes to bank charges. HSBC have introduced bank charges from 1[st] November 2021. This was discussed and whether to consider moving to another bank. Michelle to look into other banking services for charities for comparison. - Safeguarding information – James and Bethan to provide 2 forms of ID and 1 proof of address for Michelle to send to the bank. ar oilt No. 118706 20 InÉOMe& E yreAccouAt Q2 Fe25 R￿E1¥￿￿ 49,635.14 4.YAI.Ih) 46.271.10 395.98 13.77 15 013.86 122,48&94 4.156.50 64.078.75 207.50 61.24 Refund nk InterestReC¢￿0d JHS Grant 116.261.85 19Q.575.93 Foud Trlps &ActMtles Wages 2.502.60 5,667.27 2.020.91 99.504.71 1.188.23 288.00 2,119.91 S27.E2 1,21&00 2.120.80 1.680. 99,933,4> 3.863.S9 188.ih) 231.40 5fj6.21 455.0 446.60 768. Pen5fonChai8es Cavrses Subscrlptlohs Accountancy Bankchar8es 126.98 6,068.46 ,024.IS 55S.96 34,404.51 4,S49.50 E4tsipmEntPur¢ha5es Repalrsand Renewals PrOtessiOnèlFee Sundry Exppnses 39.gj 109.60 Unknowncheques 119,3Z4.54 155.9SI.62 Surplv5forlheye3r 34.624.ai B4lBnreShe AfterSthaolClybAccount HdldayClubAccount MoneyMan?{erkcwnt Cash Debtors 63102.06 33656.80 ono 56.76 7344Z.40 3626.71 5&76 1127.68 19B2.56 80236.1 Wa8esoverpBld W4Ee$overpald PAYEoveipèld 96815.62 Creditors coun15 -B40.IX) -381.98 -2546.67 Accovnts Pe051oDs -720.QO 22.17 PAYE 93tt45.97 79193.35 A¢¢umulatedfunds OpenlhgAdlustment 79193.55 16916.31 062.69 44569.fj4 3462431 A￿umUla1edFVnds 93046.97 79193.35 We have wep Ircm books accountln dthe abDve Inc¢rne&eKpendliuteaccountandbalancesheeLwlthoknit4rrylDBVUtan audiL IdsandeAplènalloD5 Suppl￿d to us andwe belevo thE￿re$ lobe In attdrdantÈ%vlth Ih05e SALIS 5T. Y&COMPANY CHARTEREDACCOUNTANTS 21 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of YSGOL LLANDRILLO YN RHOS DAYCARE On accounts for the year ended 31st MARCH 2021 Charlty no {If any) 1187066 Set out on pages .1 nniemt,. I report to Ihe trustees on my examinallon of the accounts of the above charity ("the Trust"} for the year ended ? 1141 2.n . Responsibillties and As the charity trustees of the Trust, you are responsible for Ihe preparation basis of report of the accounts in accordance with Ihe requirements of the Charities Act 2011 ("Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examSnalion. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm Ihal no material malters have ome to my attention (other than that disclosed below ') in connection with Ihe examination whlch gives me cause lo believe that in. any material respect.. accountlng records were not kept in accordan¢e with section 130 of Ihe AGt or the accounts do not accord with the aGGounling records Independent examlner's statement I have no concerns and have come across no other matters in connection with the examination to which allentSon should be drawn in order to enable a proper underslanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Dale: Name: Relevant professlonal quallflcatlon(s) or body (if any): Address: IER October 2018