CABS-Cardiff AGM
October 15[th] 2021
Chair's Report
1 Learning Clubs
What a year 2020 turned out to be. We cancelled the CABS sessions in March 2020, ahead of the government lockdown - we were more aware of the risks to the safety of our staff and students than the leaders of our country.
We waited to see how it would go... we had no experience of pandemic planning and there was little or no guidance on what might happen from any of the usual sources of support. It soon became clear that Covid-19 was not going to be sorted in 12 weeks.
In May, 2020 we started to deliver online Zoom sessions - the highlight of Lynn's week and an opportunity to develop more new skills!
In July and August, 2021 we moved into Cardiff's green spaces and, come rain or shine, Fran delivered two classes each week.
It is only down to the incredible energy, persistence and creativity of Fran Pears that these really vital services were maintained and delivered, much to the delight of our regular students.
In the Autumn, 2021 we are back indoors with clubs meeting at Llanrumney (Wednesday morning), Whitchurch (Thursday afternoon) and Ely (Friday morning).
We are still subject to limits around the numbers of people we can have in a room but it is happening.
2 Funding/Fundraising
In spring we received additional funds to pay for resources - including iPads and ample PPE - with a special Covid-related award of nearly 10,000 from the Track2000 Trust. They have been incredible supporters of our work and we really do want to express our thanks.
You will hear in a few minutes that our general finances are in a healthy state – and I do need to say a big thank you to Rebecca for keeping track of all that we spend and to Bekah Thompson, for reviewing our financial accounts for the Charity Commission.
One task which still needs our attention: The Virgin Money Community Fund Awards day. We still have around £1,000 to spend on giving our participants a really good day, a celebration of their achievements.
3 Learning Points
We have learned much during this last year, I'd be delighted to hear what lessons you have learned:
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I'm proud that we kept going - and that was down to Fran and her volunteers, especially Rosie, Jayne and Jenny. Thank you all.
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I'm convinced our service is needed – we will need to discuss our waiting lists!
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I'd love to learn how to keep better contact with our participants and their support staff... (Would strategies for more regular social media posts or a newsletter help?)
Margaret Collins, Chair of CABS-Cardiff
2
Financial Report for AGM October 15[th] , 2021
1 Financial Statement
At the end of the financial year (31[st] August) we had £ 31,289.90. The Statement attached is the one that will get sent to the Charity Commission next year.
During the financial year 2020-2021, the COVID-19 Pandemic meant that we spent less money as the Learning Clubs didn't meet in person. Fran continued to run the Stay Safe, Stay Learning Zoom Clubs. These were for 1 hour, twice a week. Over the Summer 2021, she ran Get-togethers in various Cardiff Parks.
Given that the Learning Clubs are meeting again, for 3, 2-hour sessions each week, I estimate our costs for 2021-2022 will be £12,208.00 if the Hubs continue not to charge for use of their rooms. This allows for Fran to run these 3, 2-hour sessions and some equipment, and for running costs like insurance, bookkeeping software etc.
2 Funding Awards
For information, the balances of the various funding awards are:
| Award | Received | Remaining |
|---|---|---|
| Pobl Trust | 1,750.00 | 225.00 |
| Sport Wales | 1,345.00 | (13.54) |
| National Lottery | 9,415.00 | 1,485.00 |
| Track 2000 | 24,480.00 | 22,882.41 |
| Track 2000 COVID-19 | 6,500.00 | 2,542.05 |
| Virgin Money | 2,000.00 | 1,115.04 |
| British Science Week 2020 | 500.00 | 79.08 |
| Total | 45,990.00 | 28,103.58 |
So we have enough to cover 2021-22 and probably 2022-23. Rebecca Ballard
Treasurer
Annual Financial Statement
CABS-Cardiff
For the year ended 31 August 2021
| Annual Financial Statement CABS-Cardiff For the year ended 31 August 2021 |
||
|---|---|---|
| 2021 | 2020 | |
| Income | ||
| Donations | 132.23 | 759.04 |
| Funding Award(s) | 6,500.00 | 2,500.00 |
| Total Income | 6,632.23 | 3,259.04 |
| Cost of Sessions | ||
| Equipment | 2,411.88 | 271.28 |
| Room Hire | - | 105.00 |
| Tutor Fee | 3,840.00 | 6,360.00 |
| Postage/Delivery | 87.28 | - |
| Total Cost of Sessions | 6,339.16 | 6,736.28 |
| Gross Profit | 293.07 | (3,477.24) |
| Administrative Costs | ||
| Advertising & Marketing | 780.99 | 23.98 |
| Audit & Accountancy fees | 136.80 | 199.50 |
| General Expenses | 101.40 | 53.41 |
| Insurance | 277.88 | 262.93 |
| Total Administrative Costs | 1,297.07 | 539.82 |
| Operating Balance | (1,004.00) | (4,017.06) |
| Balance on Ordinary Activities Before Taxation | (1,004.00) | (4,017.06) |
| Balance after Taxation | (1,004.00) | (4,017.06) |
| 2021 | 2020 | |
| Cash Balances | ||
| Santander CABS | 30,818.97 | 32,209.20 |
| Petty Cash | 420.93 | 420.93 |
| Cash Float for payments at sessions | 50.00 | 50.00 |
| Total Cash Balances | 31,289.90 | 32,680.13 |
CABS-Cardiff
CABS Annual Financial Statement