EAST MIDLANDS FREEWHEELERS LTD Charity Number: 1187017 EAST MIDLANDS FREEWHEELERS LTD UNAUDITED TRusfEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31JULY 2024 EAST MIDLANDS FREEWHEELERS LTD CONTENTS Pa8• Reference and administratlve details of the charity, its Trustees and advlsors Trustees, report Statement of financial activities Balance sheet Notes to the financial statements &12 Independent Examlnerfs Report EAST MIDLANDS FREEWHEELERS LTD REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARrrY, ITS TRUSTEE5 AND ADVISORS FOR THEYEAR ENDED 31JULY 2024 Trustees: Mr Nell fillev Mrs Samantha Dakln FCCA MSWW Mr Darren Turner Charity registered number: 1187017 Re8lstered office: Lan8ley House Amber Drlve Langley Mill Nottingham NG16 4BE Accountant5: Nebula Accountsnts & Re8lstered Audltors 31 Crownwav Chellaston Derby DE73 5NU EAST MIDLANDS FREEWHEELERS LTD TRUSTEES REPORT FOR THE PERIOD ENDED 31 JULY 2024 The trustees present thelr report tO8ether with the finandal statements of the charity for the year ended 31 July 2024. The trustees confirm that the Annual Report and Financial Statements of the charity conform with the current statutory requirements, the requirements of the charities -govemlng document and the provlslons of the Statement of Recommended Practlce (SORP), applicable to charities comparing their accounts in accordance with the Flnanclal Reportln6 Standards In the UK and Republlc of Ireland (FRS102). Objectlves and artlvltles a. Pollcles and objertlves The objectlves of the charlty are: 1.1 The object of the tharity Is to relieve sickness and protert health by the provislon of free item transport servlces for Natlonal Health Servlce patlents or provlders In sltuatlons where they would otherwlse have no free alternative, or where the timescale for such alternatives would be detrlmental to their operational requirements or to patient care. 1.2 Thls service is primarily almed at servSce provlslons wlth the East Mldlands, but thls may entail collection from, or deliverie5 to, locations elsewhere. The objertlves are dellvered by our volunteer network. In settlng objectlves and plannlng for actlvltles, the Trustees have glven due conslderatlon to general guidance published by the Charity Commisslon relatlng to public benefit, induding the guldance 'Publlc Benefit: running a tharity {P82)'. Strateglc report Revlew of actfvltles The Trustees Mr Neil filley Neil Is the co-founder of the tharity and h15 determlnatlon and perseveran￿ have dellvered the Charity to It5 present status. A fomer flreman, Nell thrfves under pressure whlth has helped the charlty succeed in only a short perlod of time. Mrs Samantha Dakln FCCA MSWW Samantha is also a co-founder of the charlty and has worked alongside Neil tirelessly to get the charity off the ground. Samantha has a back8round in accountancy and wlll wrltlng and runs a number of successful businesses in the local area. EASf MIDLANDS FREEWHEELERS LTD Strate8lc report (continued) Mr Darren Turner Darren has been a volunteer wlth the charlty Since 2019. Darren has worked In numerous industries over the year. together with runnlng his own successful 8arage. Darren brings a wealth of buslness knowledge and motor mechanlcs skills to help the charity move forward. The Charlty The charity was formed in July 2019, galnlng full tharltsble status In December 2019. It became apparent that there was an openlng for a daytime runnln8 of the service which other local slmilar charitles did not cover. The se￿ce relies heavlly on our motorblke rlders, commonly referred to as Blood Blkes. Thls Invaluable team 8lve up thelr tlme for free to transport breast mllk, samples and other ad hoc Items, as required, completely free of charge to the NHS. Volunteers also have use of the four wheeled fleet, for blgger items, when weather condltlons are not favourable for use of a bike, or if the volunteer only holds a car licence. Achlevements and performance The Charity has now been In exlstence for 5 years. The servlces It provldes has remalned conslstent wlth the prlor year, wlth a growth In volunteer numbers. The new Service Level A8reement (SLA) si8ned last year wlth an NHS Milk Processlng Centre, for hostin8 a dedicated milk hub has been a massive success. We collect milk from the East Midlands, Yorkshlre and as far as the East Coast for storage at our milk hub. The mllk is then bulk transferred to the processing site in Chester, helping wlth the tharities carbon reduction aim. We moved over 1,800 Iltres of mllk durln8 the year. These SLA'S, have meant that more women are able to donate their precious milk to babies in need. For some bereaved mothers, this provides comfort at an extremely difficult time. The babies in need range from bables In Neo Natal departments across the country or where thelr mothers are unable to breastfeed due to medication or prior Illness/treatment, for example mastectomv. The GP Surgery service we provide not only helps to save lives through quicker diagnosis but also provides a cost savlng whlch can be made available to emergency front line services. Thls servlce open5 up more GP appointments, where tt Is Ilkely a sample Is required. Plans for the future We are contlnually looking to expand our team of volunteers, in particularly recruiting for speclflc sklll sets to help wrth the 8rowth of the char￿. EAST MIDLANDS FREEWHEELERS LTD We are lookin8 to secure fundin8 to replace the older vehlcles within the fleet. Flnanclal review Goin8 conc•rn Although the Impact of Covid 19 is still felt by the charity in terms of the lack of cash In soclety, the charlty Is meetin8 its financial obligations as they become due and therefore a going concern policy has been adopted. b. Reserves pollry It Is the alm of the charlty to athleve reserves of at least £10,000 to provlde us wlth the flnanclal security to continue in the event of any unforeseen Circumstan￿5. Strurture, governance and mana8ement Constltutlon East Mldlands Freewheelers Is a re8lstered charlty, number 1187017 and Is constltuted under a Trust deed. b. Methods ot appolntment or electlon of Trustees The management of the Charity is the responsibility of the Trustees who are elected under the terms ol the Trust deed. East Mldlands Freewheelers ablde by thelr own constltutlon In the appolntment of trustees. The relevant information is as follows: Current tharlty trustees and appolnted terms: Mr N Tlllev Mrs Samantha Dakin FCCA MSWW Mr Darren Turner (life) (life) (3 years) voluntsry voluntsry voluntary Appolntmont of charfty truste•s Apart from the flrst charlty trustees, every trustee must be appolnted for a term of one year bv resolutlon passed at a properly convened meeting of the charity trustees and approved by the Chairman or Chairperson. In selertlng Indlvlduals for appolntment as charlty trustees, the charity trustees must have regard to the skllls, knowledge and experlence needed for the effectlve admlnlstratlon of East Midlands Freewheelers. Inforniatlon for new charlty trustees The charity trustees will make available to eath new charity trustee, on or before his or her appointment: (a) A copy of the current version of the constitution EAST MIDLANDS FREEWHEELERS LTD Organlsatlonal structure and declsion.makin8 pollcles The Charity has full control of the appointment of trustees and Is not Influenced by any external body or organlsatlon. Each trusteels assessed for their skills and expertlse In the operational needs of the charity. ststement of Trusted Responslbllltles The Trustees are responsible for preparlng the Trustees, report and the flnanclal statements In accordance wlth applicable13w and Unlted Kin8dom Accounting Standards (United Kingdom Generally Accepted Accountin8 Practlce). The law applicable to tharltles In England & Wales requlres the Trustees to prepare flnanclal statements for each financial year whlch glve a true and fair view of the state of affairs of the charity and Its Incoming resources and application of resources. including its income and expendltu re, for that period. In preparln8 these financial statements, the Trustees are requlred to.. Selert sultable accounting polldes and then apply them conslstently Observe the methods and principles of the Charitles SORP (FRS102) Make judgements and accounting estlmate5 that are reasonable and prudent stste whether appllcable UK Accountlng Standards (FRS102) have been followed, subject to any materlal departures dlsclosed and explalned In the flnanclal statements Prepare the financial ststements on the 8oln8 concern basls unless It Is Inapproprlate to presume that the charlty wlll contlnue In buslness. The Trustees are responslble for keeplng adequate accountlng records that are sufflcient to show and explaln the charltvs transactlons and dlsclose wlth reasonable accuracy at any tlme the financial posltion of the charity and enable them to ensure that the finanaal ststements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provlslons of the Trust deed. They are responslble for safe8uardln8 the assets of the charlty and hence for tskin8 reasonable steps for the preventlon and detection of fraud and other Irregularitles. Approved by order of the members of the board of Trustees on 30 AprS12025 and signed on their behalf by: Mrs Samantha Dakln FCCA MSWW Chlef Executive EAsf MIDLANDS FREEWHEELERS LTD STATEMENT OF FINANaAL ACTivmES FOR THE YEAR ENDED 31 JULY 2024 Unrestrfrted Restrirted Total funds fvnds funds 2024 2024 2024 Total funds 2023 Note Donatlons and legacies Charitable actlvltles 24,027 2,188 24.027 25,808 2, 188 2,854 Totsi Income 26,215 26,215 28,662 Expendlture on: Charltable actlvltles 24,209 1,013 25,222 38,588 Total expendlture 24,209 1.013 25,222 38,588 Net movement In funds 2,006 (1,013) 993 9,926 Total fund brought forward 7,894 19 067 28,993 Total lunds carrfed forward 13,179 6.881 20,060 19,067 The Statement of Flnancial Activities includes all galns and losses recognlsed In the year, The notes on pages 8 to form part of thas• financlal statements. EA5f MIDLANDS FREEWHEELERS LTD BALANCE SHEET FOR THE PERIOD ENDED 31 JULY 2024 2024 2023 Note Flxed Assets Tan8ible assets 18,225 24,766 Current assets Debtors cash ai bank and In hand 3,252 627 1,395 352 3.879 1,747 Credltors: amounts falllng due wlthln one year (2,044) (7,446) Net current assets 1,835 (5,699) Total assets less current Ilabllltles 20,060 19,067 Total net assets 20,060 19,067 Charlty funds Restrlcted funds Unrestricted funds 10 10 6,881 13,179 7,894 11,173 Total funds 20,060 19,067 The financial ststements were approved and authorlsed for issue by the Trustees on 30 Aprll 2025 and signed on their behalf by: Mrs Samantha Dakin FCCA MSWW Chief Executive The notes on pages 8 to form part of these financial statements. EAST MIDLANDS FREEWHEELERS LTD NOTES TO THE FINANaALSTATEMENTS FOR THE PERIOD ENDED 31JULY 2024 l. General Infomiatlon East Midlands Freewheelersls a Charitable Incorporated Organisation registered in England & Wales. Its office address is Langley House. Amber Drive. Langley Mill Nottlngham NG16 4BE. 2. Accountin8 pollcles 2.1 Basls of preparatlon of flnanclal statements The flnanclal statements have been prepared In accordance with Accountlng and Reportin8 bv Charltles: Statement of Recommended Prartlce applicable to charities preparing their accounts in accordance with the Financlal Reporting Stsndard applicable In the UK and Republic of Ireland Issued In October 2019, the Financlal Reportlng Standard appllcable In the UK and Republic of Ireland (FRS102), the Charitles Act 2011, the Companies Art 2006 and UK Generally Accepted Accountln8 Practice. The flnanclal statements have been prepared to glve a 'true and falrf vlew and have departed from the Charltles (Accounts and Reports} Regulatlons 2008 only to the extent requlred to provlde a 'true and fairf view. Thls departure has involved followin8 the Charltles SORP (FRS102) publlshed on 16 July 2014 rather than the Accountlng and Reportlng by Charltles: Statement of Recommended Prartlce effectlve from l Aprll 2005 whlch has slnce been withdrawn. East Mldlands Freewheelers meets the deflnftlon of a publlc benefit entity under FRS102. Assets and liabilitles are initially recognised at historical cost or transaction value unless otherwise stated In the relevant accountlng pollcy. 2.2 Income All income is reco8nised once the charity has entltlement to the Income. It Is probable that the Income wlll be recelved, and the amount of income recelvable can be measured reliably. Grants are included in the Statement of flnancial artivities on a recelvable basls. The balance of the income recelved for specific purposes but not extended durin8 the perlod Is shown In the relevant funds on the balance sheet. Where income is received in advance of entitlement of receipt, its recognition Is deferred and included In creditors as deferred income. Where entitlement occur5 before income Is received, the Income Is accrued. 2.3 Expendlture Expendlture is recognised once there is a legal or constructlve obligation to transfer economic benefit to a third party, It Is probable that a transfer of economlc beneflt will be requlred In settlement and the amount of the obligation can be measured reliably. Expenditure is classlfled by activity. The costs of each activity are made up of the total of direct Costs and shared costs, includin8 SUPPOrt costs involved In undertaking each actlvlty. Dirert costs are attributable to a slngle actlvlty and are allocated dirertly to that activity. Shared costs which contribute to more than one activlty and support costs which are not attributable to a sin8le activity are apportloned between those actlvltfes on a basls consistent wlth the use of resources. Central EAsf MIDLANDS FREEWHEELERS LTD 2. Accountln8 pollcles (contlnued) 2.3 Expendfture (contlnued) staff costs are allocated on the basis of time spent, and depredation charge5 allocated on the portion of the assets use. Expendlture on charitable activitles Is Incurred directly on undertaking the activltles whlch further the charl￿S obJectlve5, as well as any assodated support costs. All expendlture Is exdusive of VAT. 2.4 Tangible flxed assets and depreciatlon Tangible fixed assets costlng £250 or more are capitalised and recognlsed when future economic beneflts are probable and the c¢)st or value of the asset can be measured rellably. Tanglble fixed assets are Inltlally recognlsed at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreclation and any accumulated Impalnnent losses. All costs are incurred to brin8 a tan8lble flxed asset Into its intended worklng condltlon should be Induded In the measurement of cost. Depredatlon Is charged so as to allocate the cost of tsngible fixed assets less thelr resldual value over thelr estlmated useful Ilves, usln8 the reducln8 balance method. Depredatlon Is provided on the followln8 basls.. Motor vehlcles 25% Equlpment 25% Milk hub 15% 15 Debtors Trade and other debtors are reco8nised at the settlement amount after any trade discount offered. Prepayment5 are valued at the amount prepald net of any trade dlscounts due. 2.6 Cash at bank and In hand Cash at bank and in hand includes cash and short term highly Ilquid investments with a short maturlty of three months or less from the date of acqulsitlon or openln8 of the deposit or similar accounL 17 Llabilltles and provlsions Liabilities are reco8nised when there Is an obll8atlon at the Balance sheet date as a result of a past event. It Ss probable that a transfer of economic benefit will be required in settlement and the amount of the settlement can be estimated reliablv. Llabilltles are recognlsed at the amount that the tharity antiapates it will pay to settle the debt or the amount It has recelved as advanced payments for goods or services it must provide. Provlslons are measured at the best estlmate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to, EAST MIDLANDS FREEWHEELERS LTD 10 Accountln8 pollcles (continued) 17 Liabilities and provisions the liability. The unwlndin8 of the dlscount is recognlsed in the Statement of financlal activities as a finance cost. 2.8 Fund accountlng General funds are unrestricted funds which are available for use at the discretlon of the Trustees In furtherance of the general objectlves of the charity and which have not been desl8nated for other purpose5. Restrlcted funds are funds whith are to be used in accordance with speclfic restrlctlons Imposed by donors or whlch have been ralsed by the charity for particular purposes. The costs of ralsln8 and admlnlsterln8 suth funds are charged a8alnst the spedfic fund. The aim and use of each restricted fund Is set out In the notes to the finanaal statements. 3. Income from donatlons and le8acles Unrestrirted Restricted Total funds fvnds funds 2024 2024 2024 Donations Grants 24,027 24,027 24,027 24,027 4. Income from charftable artlvttles Unrestrlrted Unrestrfrted fvnds 2024 fvnds 2023 VAT refund 2,188 2,188 2,854 2,854 5. Analysls of Qxpendlture by actlvitles Analysls ol dlrert costs Transport 2024 Trnnsport 2023 Equlpment hlre Motor expenses 17,206 17.274 22,687 22,687 10 EAsf MIDLANDS FREEWHEELERS LTD S. Analysis of expendlture by artlvftles Icontlnued) Analysls of support costs Support Support Costs Costs 2024 2023 Volunteer costs Events equlpment Travel, subsistence and accommodatlon Rent and rates Repalrs and renewals Bank char8es Equipment expensed Computer costs Accountancy and book keeping fees Insurance Printin& postage and stationery Telephone Membershlp Sundry expenses Depredatlon (Profit)/loss on disposal of fixed assets 325 194 78 364 53 33 364 192 830 660 144 71 159 97 7,627 4,709 109 87 57 300 702 7S 198 16 4,741 1,600 7,948 15,900 6. Independent examlnerfs remuneratlon 2024 2023 Fees payable to the charivs Independent Examlner for the independent examination of the charitys annual accounts 300 300 11 EAsf MIDLANDS FREEWHEELERS LTD 7. Tanglble fixed assets Motor vehlcles Equipment Mllk Hub Totsl Cost or valuatlon Brought forward at l Au8USt 2023 Addltlons Di5P05als 34,975 4,797 6,525 46.298 2,400 2,400 (5,600 (5,600) At 31 July 2024 29,375 7,197 6,525 43,098 Depreclatlon Brou8ht forward at l August 2023 Charge for the year Eliminated on disposals 16,343 3,608 (1,400) 2.671 2,518 21.532 532 601 4,741 (1,400) At 31 July 2024 18,551 3,203 3,119 24.873 Net book value At 31 July 2024 At 31 July 2023 10,824 18,632 3,994 3,406 18,225 2,126 4 007 24,766 8. Debtors 2024 2023 Due wlthln one year Prepayments VAT recoverable Other debtors 2,373 853 25 460 50 3,251 3,813 9. Credltors: Amounts falllng due wtthln one year 2024 2023 Trade credltors Other creditors Accruals 285 1,058 700 347 6,799 300 2,043 7,437 12 EAST MIDLANDS FREEWHEELERS LTD . Statement of funds 8alance Income atl August 2023 Expendlture Balance at 31 July 2024 Unrestrlrted funds General funds 11,173 26,215 (24,209) 13,179 Restrfrted funds Nottinghamshire CM - Covid-19 fundin8 Natlonal Lottery 412 7,482 (412) (601) 6,881 7,894 {1,013) 6,881 Total of funds 19,067 (38,588) 20,060 Nottln8hamshlr• CM - this restrirted fund represents Income recelved from Nottln8hamshlre CM to be spent on an estate car and its runnlng costs. Natlonal Lottery- thls restrlcted fund represents income received from The National Lottery to be spent on the costs to convert a room into a medlcal Mllk Hub and the purchase of the equipment requlred to run the hub. 11. Anatysls of net assets between funds Unrestrfcted Restrlrted Total fvnds funds funds 2024 2024 2024 5,305 18,225 3,878 {2,044) Tanglble flxed assets Current assets Credltors due wlthln one year 12,920 3,878 (2,044) 14,754 5.306 20,060 12. Related party transactlons The followlng related party transactions occurred durin8 the year: Trustee, Mr N filley has loaned money to the Charity to get it started. The maxlmum amount outstandlng durlng the period was £1,058 (2023 £6,799). The balance outstandin8 at the period end was £1,058 {2023 £6,799) . No interest is char8ed on the loan. During the year bookkeepin8 expenses of £0 {2023: £5 17) where paid to Dakln & Co Accountancy Services Ltd, a company owned by Trustee, Mrs Samantha Dakin FCCA M5WW. All transaction where undertaken at arm's length and serviced by a member of staff of Dakin & Co. 13 EASf MIDLANDS FREEWHEELERS LTD Independert Examlnerfs Report to the Trustees of East Mldlands Freewheelers Ltd I report to the charity trustees on my examination of the accounts of the company for the year ended 31 July 2024 which are set out on pages 7 to 14. Responslbllltles and basls of report As the charity trustees of the company (and also tts directors for the purposes of company law) you are responslble for the preparation of the accounts in accordance with the requirements of the Companles Act 21J% ('the 2(YJ6 Act')- Havlng satlsfled myself that the accounts of the company are not requlred to be audited under Part 16 of the 2￿6 Art and are ellglble for Independent examination, I report in respert of mv examlnatlon of your cornpanvs accounts as carrled out under sertlon 145 of the Charities Act 2011 {'the 2011 ACV). In carryin8 Out my examination I have followed the Directlons 8lven by the Charity Cornmlsslon under sectlon 145(5)(b) of the 2011 Att. Independent examlner's ststement I have completed my examlnatlon. I confirm that no matters have come to my attentlon In connectlon wlth the examlnatlon 8lvln8 me cause to belleve that In any material respect: accauntin8 records were not kept in respect of the company as requlred by sectlon 386 of the 2006 Act,. or 2. the accounts do not accord wlth those records: or 3. the accounts do not comply wlth the accountln8 requlrements of section 396 of the 2006 Act other than any requlrement that the accounts 8lve a 'true and falf VIe￿ which Is not a matter consldered as part of an Independent examinatlon; or 4. the accounts have not been prepared in accordance with the methods and princlples of the Statement of Recommended Prartice for accountln8 and reporting by charlties (applicable to charitles prepaflng their accounts in accordance wlth the Financlal Reporting Standard appllcable in the UK and Republlc of Ireland (FRS 102)]. I have no concerns and have come across no other matters ift connertlon wlth the examination to which attention Jliould be drown in thi3 rcport in ordcr to cnoblc o propcr undcr3tandln6 of thc accounts to be reached. Signed: Name: Chri5tlan aoherty IFCCAI CTA) Address: 31 Crown way. Chellaston. Derby, DE73 5NU Date: 29 April 24 14