Trustees’ Annual Report for 1 January 2022 to 31 December 2022
General
Following the previous years’ Covid lockdowns we were able to hold events in 2022, although there were still some limitations due to the pandemic. We encouraged people to return to and get used to running in a group. To achieve this we provided hand sanitiser for use by runners and marshals, and gloves, masks and shields to be used by marshals.
Early in 2022 we met with BFER (The Brecks Fen Edge & Rivers Landscape Partnership Scheme) which is funded by the National Lottery Heritage Fund and who wanted to work with us to organise running events and share information relating to the Breckland environment, waterways and heritage. In return they would assist financially, not necessarily towards specific events but generally in terms of renewing and purchasing equipment, some of which is for the replacement of existing equipment, and some of which is for improvements to our events. As long as we ensure each event breaks even, any support or grants can be used for the future.
Sue Colledge was re-appointed at the 2022 AGM as a trustee for a further three year term, and to continue as treasurer of the trust. Sue Colledge and Sharon Nash to remain as signatories to the trust’s bank account. It was agreed that the three trustee structure should remain the same, with Graham Wade standing for re-appointment in 2023, and Sharon Nash in 2024.
Income
There were fewer participants for most of the five events that we held in 2022, but we were able to cover the costs of these events by controlling our budgets. We were unable, for example, to hire in chip timing for most, as the price for this service went up considerably, but instead used stopwatch timing. Three of these events were brand new, working with BFER and Suffolk County Council Rights of Way, and were based around the River Little Ouse (Thetford River 5K Run), the River Lark (Mildenhall River 2K/5K Run), and the River Black Bourn (Jackdaw 7.5K Run).
Expenditure
We had to replace some signage, tables etc due to wear and tear, and purchased new items (e.g. a generator as some venues are unable to provide electricity for our hot water boiler and lights).
We have found that the cost of most items needed for running events have increased over the rate of inflation, e.g. medals, chip timing (as mentioned above), etc. We are committed to keeping our events low in cost as our aim is to encourage everyone to take part, and then to keep fit and train to progress from shorter runs to longer ones, and we have kept the majority of our prices at their pre-Covid level. We have noted that many other running events have had to increase their entry fee or even cancel their events due to the current economic crisis, but we will resist doing this for as long as we can. We are in a good position in that everyone who “works” for Run Breckland is a volunteer, from trustee to event marshal.
We put out a call on social media to offer grants to organisations that held similar aims as Run Breckland but there were no takers.
This Report was submitted to, and agreed at, the trust’s 2023 AGM.
Run Breckland, 1 Peter Drive, Thetford, IP24 2UG
| Events | General Office | TOTAL | ||
|---|---|---|---|---|
| Balance carried over on 1/1/2022 | £2,745.11 | |||
| Income | ||||
| Sales/Entry Fees | £3,169.54 | £3,169.54 | ||
| Bank Interest | £0.92 | £0.92 | ||
| Fundraising/Grants | £5.00 | £5.00 | ||
| Refunds | £72.00 | £72.00 | ||
| Total Receipts per Department | £3,241.54 | **£5.92 ** | £3,247.46 | |
| Expenditure | ||||
| Medals and Running Numbers | £759.00 | |||
| Direct Event Costs | £1,286.45 | |||
| Equipment Purchase | £1,244.08 | |||
| General Office Costs | £88.98 | |||
| Total Payments per Department | £3,289.53 | **£88.98 ** | £3,378.51 | |
| Total Profit/Loss | -£131.05 | |||
| Closing Balance on 31/12/22 | £2,614.06 |