Run Breckland – 2021 Annual Report
General
Due to the Covid-19 pandemic, we were unable to hold any further events until the end of the year. We did have a very successful Santa Run, albeit under Covid “rules”. In order to achieve this we purchased hand sanitiser for use by runners and marshals, gloves, masks and shield to be used by marshals, a screen (for the registration team), and cloakroom equipment as the entire event, including registration and bag drop, had to be held outside.
Income
2021 was mostly about keeping ourselves busy on social media and encouraging people to take part in “virtual” events, i.e. where the runner completed a distance alone and then electronically submitted their time/distance results to Run Breckland in return for a medal. Some runners were interested in running for “vintage” medals, i.e. for left over medals from “real” events that Run Breckland had held in previous, pre-Covid, years if they’d not been able to attend personally and, until the Santa Run, this was our only sales income.
We also applied for, and were delighted to have received, a £300 grant from Thetford Town Council to purchase the items listed under “General”, above, which we used to ensure that our Santa Run was as safe as possible from the threat of the spread of Covid. This was something that we hadn’t budgeted for, but would have had to purchase, so we are very grateful for TTC’s assistance.
Expenditure
We did not have to purchase insurance for running events as, due to the pandemic, our previous annual insurance had been put on hold as we’d not been holding any events. The policy was resurrected in time for the 2021 Santa Run.
We did not spend all of the TTC grant on the one event we held in 2021, but will be purchasing more PPE-related items in 2022 (as long as we are able to continue holding events).
We did have to buy new medals, running numbers etc for the Santa Run, and arranged for chip timing, but these were included in the budget for this event. We also refunded some runners who had booked an event that had had to be cancelled due to Covid as they did not want to complete a “virtual” run instead. We were advised by the chip timing company that their prices were due to increase, which could mean we won’t be able to provide this facility for our smaller runs in future years.
| Run Breckland - Receipts and Payments 2020 | Run Breckland - Receipts and Payments 2020 | Events | General Office | TOTAL | ||
|---|---|---|---|---|---|---|
| Receipts | Balance carried over on 1/1/2021 | £0.00 | £2,745.11 | £2,745.11 | ||
| Sales/Entry Fees | £1,873.43 | £0.00 | £1,873.43 | |||
| Bank Interest | £0.00 | £0.16 | £0.16 | |||
| Fundraising/Grants | £300.00 | £0.00 | £300.00 | |||
| Total Receipts per Department | £2,173.43 | **£0.16 ** | £2,173.59 | |||
| Payments | ||||||
| Covid-related Refunds | £235.00 | £0.00 | £235.00 | |||
| Medals and Prizes | £230.00 | £0.00 | £230.00 | |||
| Direct Event Costs | £565.12 | £0.00 | £565.12 | |||
| Grants | £119.94 | £0.00 | £119.94 | |||
| General Office Costs | £0.00 | £34.42 | £34.42 | |||
| Total Payments per Department | £1,150.06 | **£34.42 ** | £1,184.48 | |||
| Receipts minus Payments | £989.11 | |||||
| Total held in bank at 31/12/2021 | £1,756.00 |