Trustees’ Annual Report for the period From 31/08/2021 To 01/09/2022
Charity name: Ilfracombe Pilot Gig Club Charity registration number: 1187003
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To promote community participation
purposes of the charity in healthy recreation by providing
as set out in its facilities to participate in the sport of
governing document sea rowing, in particular traditional
pilot gigs.
Summary of the main Para 1.17 and The Trustees have been guided by the
1.19
activities in relation to charity commission advice on public
those purposes for the benefit.
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The club has been able to run in its
whether the trustees normal capacity this year following
have had regard to the the Covid pandemic. We have been
guidance issued by the able to run taster sessions or rowing
Charity Commission on sessions as would happen in a normal
public benefit year.
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SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
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SORP reference
Increasing club membership to ~ 100
members with roughly a 50/50 split
between competitive and recreational
Summary of the main squads. Working with a local mental
Para 1.20
achievements of the health charity to promote exercise
charity, identifying the and the outdoors.
difference the charity’s Entering numerous competitive
work has made to the events, most notably strong results
circumstances of its across male, female, A,B and Vets /
beneficiaries and any Super vets crews at the World Pilot
wider benefits to society Gig Championships.
as a whole. Strong engagement across local North
Devon clubs, hold an annual regatta
promoting the club and area.
Junior squad making a good
comeback post covid.
Fundraising events held for
recognised charities.
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining Para 1.22 The club has held nothing in reserve
the policy for holding in this financial year
reserves stating why
they are held
Amount of reserves held Para 1.22 N/A
Reasons for holding zero Para 1.22 During our first year transition into a
reserves CIO we have been unable to build
reserves. During this time period we
also had to move our storage
premisses so needed to invest
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Principal sources of funding are
membership fees, fundraising
The charity’s principal events and charitable donations
sources of funds Para 1.47 from local businesses.
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 By election at annual AGM
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Ilfracombe Pilot Gig Club
Other name the charity IPGC
uses
Registered charity 1187003
number
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Charity’s principal A P B Accountants
address 1-5 Market Square
ILFRACOMBE
EX34 9AU
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Names of the charity trustees who manage the
charity
Name of person
(or body)
entitled to
Trustee Dates acted if not for appoint trustee
name Office (if any) whole year (if any)
Recreational
1 David Holby Rowers rep January 2020 - present
2 Jack Turner Mens captain January 2020 - present
Jake
3 Liversedge Bosun January 2021 - present
Adam
4 Williamson Membership January 2020 - present
Robert
5 Thompson Safety Officer January 2020 - present
Sarah
6 Eveleigh Social Secretary January 2021 - present
7 Simon Frost Mens captain January 2020 - present
8 Karis Frost Ladies captain January 2020 - present
David
9 Waters Juniors captain January 2020 - present
1 Sandy
0 Hanson Welfare officer January 2020 – present
1
1 Jade Avery Treasurer March 2020-June 2020
1
2 Ross Avery Bosun January 2021 - present
1 Stuart
3 Dagley Chair January 2021 - present
1 Zack November 2022 -
4 Stevens Secretary present
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signature(s) Full name(s) Position (eg Secretary Secretary, Chair, etc) Date
Ilfracombe Pilot Gig Club 1-5 Market Square Ilfracombe EX34 9AU
Registered Charity Number 1187003
Accounts August 2021 - August 2022
Income
Memberships £8,373.54 2022 Regatta £1,907.92 £1 Rowing Subs £895.30 Towing/Entry Fees £1,480.00 Sponsorship £900.00 Sundry Income £2,595.00 (Kit,Lyme Rapparee Repairs) £16,151.76
Expenditure
Boat/Trailer Maintenance £2,363.56 (Inc Rapparee Repairs £1,049.00) 2022 Regatta £895.02 Towing/Entry Fees £1,974.14 Running Costs £4,194.05 (Inc Leases, Rates, Insurance, CPGA) Financial & Legal £1,280.00 (CIO Transition) Sundry Expenses £2,824.00 (Kit, Coaching Courses) £13,530.77
Additional Asset Purchases
Container £2,880.00 Container Fit Out £2,213.69 Trailer £4,200.00 Cushions £585.00 Gazebo £220.00 Radio £148.91 £10,247.60 Balance at Bank 31 August 2022 £9,952.09
Additional Notes
Projected Larkstone Hub Expenditure 22/23
Rent £138.90 pcm Approx. Equates to £1,666.80 per year Approx. 3 - 5 Year Lease Electric Meter Water Meter
Predicted Expense Savings Related To Moving Into Larkstone Hub
Inc. Mooring Fees, Container Lease, L & C Harbour Dues
£1,605.12