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6th June 2022
Newick Sports Pavilion Charitable Trust – submission of annual report and accounts for the period ending 31st March 2022
Trustees Annual R eport for the period from 01 04 2021 to 31 03 2022
Newick Sports Pavilion Charitable Trust
Reference and administration details
The name of the Charitable Incorporated Organisation (“the CIO”) Newick Sports Pavilion Charitable Trust Charity Number 1187000 Other name charity is known by NSPCT Charity’s principal address Newick Sports Pavilion & Recreation Ground Church Road, Newick, Lewes BN8 4JU Newick Sports Pavilion King George V Playing Field Allington Road, Newick, Lewes BN8 4NA
Names of the charity trustees who manage the charity
Trustee name s office (if any) dates acted if not for name of person (or body)
whole year entitled to appoint trustee (if any) Andy Penfold Chair – for 1 year Norman Alexander Treasurer – 3 years Mark Clements - 2 years Malcolm Ward - 2 years Gill Hemsley - 2 years Dan Furzer - 2 years Justin Simmons - 2 years Bank Barclays Bank PL 77 South Road, Haywards Heath, West Sussex RH16 4LB - tel. 0345 734 5345
Name of chief executive or names of senior staff members (optional information)
Mr. Andy Penfold Chair
Structure, governance, and management
Type of governing document : Constitution adopted – 5[th] June 2019
How the charity is constituted : Unincorporated Association
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Trustee selection methods : Trustees are appointed or reappointed annually at the Annual
General Meeting held in May
Objects
The object(s) of the CIO is the promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of sport, to include rugby, football stoolball and cricket, but not limited to these sports for those residing in East Sussex.
Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with (section 7 of the Charities and Trustee Investment (Scotland) Act 2005) and (section 2 of the Charities Act (Northern Ireland) 2008).
Policies and procedures There must be at least three charity trustees. If the number and training of trustees falls below this minimum the remaining trustee or trustees
may act only to call a meeting of the charity trustees or appoint a new charity trustee.
The maximum number of charity trustees is 12. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.
The charity’s organisation The Pavilion is used by the four sporting clubs and is also structure and any wider hired by societies and clubs in the area to host their events
network with which the on a periodic basis. These clubs and societies have access to
charity works the Pavilion premises and are responsible for maintaining the premises in good order and leaving it clean and tidy for use by the next occupants.
Summary of the main As reported last year the first Covid19 lockdowns started activities of the charity in March 2020 and comprised of restrictions of movement during the year involving working from home on-line, and continued ‘off and on’ until July 2021 which meant that virtually all sporting activity ceased.
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Financial review has cash on deposit
The CIO does not have cash reserves but
The charities principal Annual charges sources of funds income (rentals) from
The CIO’s principal source of funds are the received from the four sports clubs and clubs and societies that use the Pavilion facilities
However, and as stated above, as virtually all sporting activity had ceased there was little or no income from sporting activities. So again, as stated last year, the major source of funds in this financial year was the receipt of Covid grants received from the Government in 2020. These amounted to some £19,900.00 which enabled the Pavilion trustees to reduce the amount of the Annual charges that the four sports clubs normally paid. This in turn helped the sports club considerably as obviously their own sources of income had been considerably reduced. And in addition, there had been increased costs in maintenance of the Pavilion premises in terms of Covid cleaning procedures etc.
Declaration
The trustees declare they have approved the trustees report above Signed on behalf of the Charity Trustees
Signature Norman Alexander - Treasurer Date
Independent examiners report on the accounts
Report to the trustees/ members of Newick Sports Pavilion Charitable Trust
on the accounts of the year ended 31[st] March 2022 I report to the trustees on my examination of the accounts for the year ended 31[st] March 2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for basis of report the preparation of the accounts in accordance with the Charities Act 2011 (the Act)
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Independent Examiner’s I have completed my examination. I conform that no material statement matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
Accounting records were not kept in accordance with Section 130 of the Act; or
- The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Name
Relevant professional qualification(s) or body
Date
Disclosure section
Give here brief details of items that the examiner wishes to disclose
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Section A Receipts and Payments accounts
Unrestricted/ total funds – to the nearest £
last year
A1 Receipts
| Grants & donations | ----- | 19,907 | |
|---|---|---|---|
| **Annual club charges ** | 2,080 | 2,080 | |
| Parish council rentals | ----- | 598 | |
| Club/society rentals | 1,528 | 520 | |
| Misc. income | 439 | ||
| Interest | 2 | 6 | |
| Total receipts | 4,049 | ||
| 23,111 | |||
| A2 Payments | |||
| General expenses | |||
| water, electricity, | |||
| insurance, telephone | |||
| misc. | 5,362 | 5,319 | |
| Cleaning | 3,336 | 1,975 | |
| Maintenance | 5,364 | 7,546 | |
| Misc. | ----- | 50 | |
| Total expenses | 14,062 |
||
| 14,890 | |||
| Cash funds last year end | 18,199 | 9,977 | |
| Cash funds this year end | 8,224 | ||
| 18,199 |
See attached COI Income & Expenditure Statements at 31[st] March 2021 & 2022
NEWICK SPORTS PAVILION CHARITABLE TRUST MANAGEMENT ACCOUNT Income & Expenditure Statement at 31st March 2022
INCOME EXPENDITURE
| Opening Balances | Opening Balances | General Expenses | General Expenses | |||
|---|---|---|---|---|---|---|
| Current account | 3,745.08 | Wastewater | ||||
| 55.00 | ||||||
| Deposit a/c |
14,454.28 | Electricity |
1,690.25 | |||
| 18,199.36 | Insurance | |||||
| 2,799.43 | ||||||
| Telephone | 668.76 | |||||
| Stationary/misc. | 147.75 | |||||
| Total | ||||||
| 5,361.19 | ||||||
| Annual Charges | ||||||
| Cricket Club | 746.00 | |||||
| Rugby Club | 746.00 | Cleaning | ||||
| Football Club | 344.00 | Cleaner/Covid clg 2,370.25 | ||||
| Stoolball Club | 244.00 | Cleaning supplies |
235.56 | |||
| Window cleaning etc |
00.00 | |||||
| Total | 2,080.00 | Rubbish disposal | 730.00 | |||
| Floor cleaning | 000.00 | |||||
| Parish Council | Total | |||||
| 3,335.81 | ||||||
| Grant | 000.00 | |||||
| Rootz rent | 000.00 | Maintenance | ||||
| NPC rent | 38.00 | new | ||||
| fridge | 754.80 | |||||
| Total | 38.00 | new cooker | 469.00 | |||
| network upgrade | 550.00 | |||||
| Music Licence | 735.18 | |||||
| PA Testing/Comp | 202.00 | |||||
| Misc. Income | Plumbing works | |||||
| 1,709.92 | ||||||
| Rentals | 1,528.00 | TV licence (MPLC) | 127.55 | |||
| TV lic | 159.00 | Bar Works |
238.37 | |||
| Will Page Run | 37.43 | Zoom support | ||||
| 43.17 | ||||||
| Bar works | 242.37 | TV lic. |
159.00 | |||
| roof repairs | 375.00 | |||||
| Total | **1,966.80 ** | Total | ||||
| 5.363.99 | ||||||
| Misc. Expenses | ||||||
| Will Page |
00.00 | |||||
| Total | ||||||
| 00.00 | ||||||
| Interest | ||||||
| Deposit a/c | 1.29 | 1.29 |
Total Income 14,060.99
4,086.09 Total Expenses
Closing balances Current a/c 1,768.89 Deposit a/c 6,455.57
8,224.46
Total Income + Opening Bal. 22,285.45 Total Expenses + Closing Bal. 22,285.45