## **Page 1** 

## **15th November 2021** 

**Newick Sports Pavilion Charitable Trust – submission of annual report and accounts for the period ending 31st March 2021** 

**Trustees Annual** R **eport for the period from 01 04 2020 to 31 03 2021** 

**Newick Sports Pavilion Charitable Trust** 

## **Reference and administration details** 

**The name of the Charitable Incorporated Organisation (“the CIO”)** Newick Sports Pavilion Charitable Trust **Charity Number** 1187000 **Other name charity is known by** NSPCT **Charity’s principal address** Newick Sports Pavilion & Recreation Ground Church Road, Newick, Lewes BN8 4JU Newick Sports Pavilion King George V Playing Field Allington Road, Newick, Lewes BN8 4NA 

## **Names of the charity trustees who manage the charity** 

**Trustee name** s office (if any) dates acted if not for name of person (or body) 

whole year entitled to appoint trustee (if any) Andy Penfold Chair – for 1 year Norman Alexander Treasurer – 3 years Mark Clements - 2 years Malcolm Ward - 2 years Gill Hemsley - 2 years Dan Furzer - 2 years Justin Simmons - 2 years **Bank** Barclays Bank PL  77 South Road, Haywards Heath, West Sussex RH16 4LB - tel. 0345 734 5345 

## **Name of chief executive or names of senior staff members (optional information)** 

Mr. Andy Penfold Chair 



## **Structure, governance, and management** 

**Type of governing document** : Constitution adopted – 5[th] June 2019 

**How the charity is constituted** : Unincorporated Association 

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**Trustee selection methods** : Trustees are appointed or reappointed annually at the Annual 

General Meeting held in May 

## **Objects** 

The object(s) of the CIO is the promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of sport, to include rugby, football stoolball and cricket, but not limited to these sports for those residing in East Sussex. 

Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with (section 7 of the Charities and Trustee Investment (Scotland) Act 2005) and (section 2 of the Charities Act (Northern Ireland) 2008). 

**Policies and procedures** There must be at least three charity trustees. If the number **and training of trustees** falls below this minimum the remaining trustee or trustees 

may act only to call a meeting of the charity trustees or appoint a new charity trustee. 

The maximum number of charity trustees is 12. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. 

**The charity’s organisation** The Pavilion is used by the four sporting clubs and is also **structure and any wider** hired by societies and clubs in the area to host their events 

**network with which the** on a periodic basis. These clubs and societies have access to 

**charity works** the Pavilion premises and are responsible for maintaining the premises in good order and leaving it clean and tidy for use by the next occupants. 



The first Covid19 lockdown started on 1st and lasted 3 weeks. Thereafter, there were and government restrictions which effectively 

**Summary of the main** March 2020 **activities of the charity** further lockdowns **during the year** meant that 

sporting and other club activities were unable to 

take place 

until government restrictions were relaxed. 

As it transpired activities did partially resume in the summer such that cricket did take place but on a restricted basis. This 

meant that the Pavilion premises were only used to provide bar facilities outside the main doors and usage of the toilets. 

Further lockdowns ensued such that football and rugby were not played during their respective seasons. 

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**Financial review** has cash on deposit 

The CIO does not have cash reserves but 

**The charities principal** Annual charges **sources of funds** income (rentals) from 

The CIO’s principal source of funds are the received from the four sports clubs and 

clubs and societies that use the Pavilion facilities 

However, a major source of funds this financial year has been the receipt of Covid grants received from the Government. These amounted to some £19,900.00 which enabled the Pavilion trustees to reduce the amount of the Annual charges that the four sports clubs normally paid. This in turn helped the sports club considerably as obviously their own sources of income had obviously been considerably reduced. And in addition, there had been increased costs in maintenance of the Pavilion premises in terms of Covid cleaning procedures etc. 



## **Declaration** 

The trustees declare they have approved the trustees report above Signed on behalf of the Charity Trustees Signature Norman Alexander - Treasurer Date 

## **Independent examiners report on the accounts** 

**Report to the trustees/ members of** Newick Sports Pavilion Charitable Trust 

**on the accounts of the year ended** 31[st] March 2021 

accounts 

I report to the trustees on my examination of the for the year ended 31[st] March 2021. 

**Responsibilities and** As the charity trustees of the Trust, you are responsible for **basis of report** the preparation of the accounts in accordance with the Charities Act 2011 (the Act) 

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**Independent Examiner’s** I have completed my examination. I conform that no material **statement** matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- Accounting records were not kept in accordance with Section 130 of the Act; or 

- The accounts do not accord with the accounting records 



I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

## **Signed** 

## **Name** 

**Relevant professional qualification(s) or body** 

## **Date** 

**Disclosure section** 

**Give here brief details of items that the examiner wishes to disclose** 

**Page 5** 

**Section A Receipts and Payments accounts** 

**Unrestricted/ total funds – to** 

**last year** 



## **the nearest £** 

## **A1 Receipts** 

|**Grants & donations**|**19,907**||
|---|---|---|
|**Annual club charges **|**2,080**|**7,030**|
|**Parish council rentals**<br>**598**||**1,704**|
|**Club/society rentals**|**520**|**5,239**|
|**Misc. income**|||
|**Interest**|**6**|**11**|
|**Total receipts**|**23,111**|**13,973**|
|**A2 Payments**|||
|**General expenses**|||
|**water, electricity,**|||
|**insurance, telephone**|||
|**misc.**|**5,319**|**5,537**|
|**Cleaning**|**1,975**|**1,980**|
|**Maintenance**|**7,546**|**3,641**|
|**Misc.**|**50**|**1,152**|
|**Total expenses**|**14,890**|**12,310**|
|**Cash funds last year end**<br>**9,977**||**8,304**|
|**Cash funds this year end**<br>**18,199**||**9,977**|



**See attached COI Income & Expenditure Statements at 31[st] March 2020 & 2021** 



## **NEWICK SPORTS PAVILION CHARITABLE TRUST MANAGEMENT ACCOUNT Income & Expenditure Statement at 31st March 2021** 

|**INCOME**||||**EXPENDITURE**|**EXPENDITURE**||||
|---|---|---|---|---|---|---|---|---|
|**Opening Balances**|||||**General Expenses**||||
|Current account||1,828.63|||Wastewater||||
|324.00|||||||||
|Deposit a/c|8,148.54|||Electricity<br>|||1,571.63||
||||**9,977.17**||Insurance|||2,663.56|
|||||Telephone|||625.56||
|||||Stationary/misc.||||134.32|
|||||**Total**|||||
|**5,319.07**|||||||||
|**Annual Charges**|||||||||
|Cricket Club||746.00|||||||
|Rugby Club||746.00|||**Cleaning**||||
|Football Club||344.00|||Cleaner||||
|292.50|||||||||
|Stoolball Club||244.00|||Cleaning materials||||
|481.13|||||||||
|||||Window cleaning etc||||00.00|
|**Total**|||**2,080.00**|Covid cleaning||||1,201.00|
|||||Floor cleaning||||000.00|
|**Parish Council**|||||**Total**||||
|**1,974.63**|||||||||
|Grant|500.00||||||||
|Rootz rent (by Zoom)||000.00|||**Maintenance**||||
|||NPC rent   ( “||“     )|000.00||||
|new foor||5,200.00|||||||
|VAT refund<br>||97.87|||old fridge disposal|||184.80|
|**Total**|||**597.87**|PPL|||000.00||
|||||PA Testing/Comp||202.00|||
|**Misc. Income**|||||plumbing works||||
|1,503.00|||||||||
|Rentals||363.00|||TV licence (MPLC)|||123.84|
|Cricket Club Insce|000.00|||recycle bin locks|||45.00||
|Will Page Run||000.00|||grass renovation|||000.00|
|TV lic|157.50|||Zoom support||||129.51|
|||||TV lic.||||157.50|
|**Total**|||**520.50 **|**Total**|||||
|**7,545.65**|||||||||
|**Covid19 Grants**|10,000.00||||||||
||1,334.00||||||||
||6,477.43||||||||
||2,096.00||**19,907.43**|**Misc.**|**Expenses**||||
|||||Will Page<br>|||50.00||
|||||**Total**|||||
|**50.00**|||||||||
|**Interest**|||||||||
|Deposit a/c||5.74|**5.74**||**VAT**– to be|refunded|||
|**0.00**|||||||||





**Total Income 14,889.35** 

**23,111.54 Total Expenses** 

**Closing balances** Current a/c 3,745.08 Deposit a/c                14,454.28 

**18,199.36** 

**Total Income + Opening Bal.            33,088.71 Total Expenses + Closing Bal. 33,088.71**