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2020-12-31-accounts

REGISTERED CHARITY NUMBER: 1186996

UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

FOR

THE PARISH TRUST

Bevan Buckland LLP Langdon House Langdon Road SA1 Swansea Waterfront Swansea SA1 8QY

THE PARISH TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 13
Detailed Statement of Financial Activities 14

THE PARISH TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

The trustees present their report with the financial statements of the charity for the period 17 December 2019 to 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

LEGAL AND ADMINISTRATIVE INFORMATION

Registered Charity number 1186996
Principal address The Parish Trust
c/o St Thomas' Church
Heol yr Ysgol
Trethomas
Caerphilly
CF83 8FL
Trustees Rev. D A Roberts ~ Chair
~ Founding Trustee
Mr. W Barnett ~ Founding Trustee
Mrs. R A Llewellyn ~ Founding Trustee
Mr. J S Jenkins ~ Founding Trustee (resigned June 2020)
Mrs. J E Sainsbury ~ Founding Trustee
Mrs M A Holt ~ Trustee (appointed July 2020)
Mr. D G Hughes ~ Trustee (appointed July 2020)
Mrs. J A Richardson ~ Trustee (appointed July 2020)
Cllr. Mrs. E M Aldworth ~ Trustee (appointed September 2020)
Mrs. A Hufton ~ Trustee (appointed September 2020)
Treasurer Mrs. D Brierley
Minute Clerk Mrs E Blacker
Independent Examiner Bevan Buckland LLP
Langdon House
Langdon Road
SA1 Swansea Waterfront
Swansea
SA1 8QY
Bankers Lloyds Bank

Page 1

THE PARISH TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

Structure, Governance, and Management

Governing Document

The Charity was registered as a Charitable Incorporated Organisation (CIO) on 17th December 2019 under charity registration number 1186996. The Charity's governing document is based on a Foundation Model Constitution.

Recruitment and Appointment of New Trustees

Trustees are sought as and when vacancies arise. Careful consideration is taken to ensure that potential trustees are able to uphold and safeguard the Charity by diligently carrying out business as determined in the Charity's constitution, and that they bring particular expertise to bear on the overall ethos, vision, and strategy of the Charity.

Potential trustees are required to submit an application to the Board which is considered and voted on by the existing board members. The application form is written by the Board of Trustees and asks applicants to declare their fitness and eligibility to be a trustee. Applicants are given a copy of the following:

If the existing trustees resolve that an applicant be appointed to the Board, (s)he will undergo relevant training and induction as required, and will also receive copies of:

Organisational Structure

There are currently nine trustees.

In 2020, we employed five part time members of staff, two of whom were apprentices. Staffing Positions were filled in the areas of administration, community engagement, and project operations. All staff report to the Chair of Trustees.

Risk Management

The Trustees operate a rolling programme of identifying and addressing major risks to the Charity at their regular meetings.

Trustee Meetings

The Board of Trustees met seven times throughout the course of 2020 to transact the business of the Charity. All meetings were held electronically due to the restrictions imposed on movement and public gatherings due to the global COVID-19 pandemic.

Page 2

THE PARISH TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

OBJECTIVES AND ACTIVITIES

Summary of objectives

The Charity's Governing Document states that The Parish Trust is a Christian based organisation which organises various projects, services and events that benefit the general public. The Charity's objective is to advance the Christian faith and its religious, moral and philanthropic principles. We support the local church and community so that the lives of our beneficiaries are enriched and improved.

Whilst having a Christian foundation, the charity exists for all regardless of religious affiliation or otherwise.

Summary of Activities undertaken for the Public Benefit

The Parish Trust continually assesses and develops the provision of charitable activities in relation to identified needs in the community. Activities undertaken must be relevant to the charitable objectives of The Parish Trust and be in accordance with its Governing Document.

The CARE Project

The CARE Project distributes emergency provisions to those in genuine need. Through the CARE Project, Service Users can access weekly food parcels made up of ambient, chilled, and frozen goods, as well as non-food essential items. Service Users are able to request three parcels in a calendar year, after which they are able to be referred by a "Referral Partner" to receive ongoing help beyond this. Referral Partners are other local organisations that come into contact with the general public who are able to identify needs and signpost Service Users to us.

In addition to food parcel provision, the CARE Project runs a prescription collection service, and a confidential support telephone line to provide emotional and spiritual support when requested by a Service User.

The CARE Project has been widely used, acknowledged, and supported in the community. 9,222 people were helped by the project between 23rd March and 31st December 2020. At year end, we had over 40 Referral Partners signed up with us to signpost potential service users to get help from the project.

The First Minister of Wales visited the charity to see the CARE Project in action during the summer of 2020, which has become a particular highlight for The Parish Trust.

Profectus Programme

In September 2020, the Charity employed two apprentices as part of an emerging project called "Profectus Programme". The Profectus Programme aims to provide practical hands on experience in the workplace whilst studying for an accredited apprenticeship qualification. Whilst this project is still in its infancy, it is hoped that the Profectus Programme will provide apprenticeship opportunities for people to learn new skills, with a particular aim to encourage people to start a career journey in the voluntary sector.

The current apprentices are embarking on courses in community engagement and administration, and it is hoped that further opportunities will be created throughout 2021 to expand the project further.

Partnerships

The Parish Trust is very grateful for the partnerships that have been forged throughout the year. In particular, we are grateful for the cooperation of Caerphilly County Borough Council who have supported our activities as a Charity in a significant way, alongside the various Community Councils in our areas of operation.

We are also thankful for the partnerships we have made with food businesses, both large corporations and SMBs in the locality, the public sector (including health/medical practitioners/organisations and schools) as well as social clubs, societies, and other charitable organisations.

Together, our partners have aided us in providing services for the public benefit in various ways such as signposting members of the general public to the Charity, fundraising and donating resources, and supporting us with advice and guidance to enhance and streamline the day to day operation of The Parish Trust.

Page 3

THE PARISH TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

Volunteering

The Board of Trustees wish to thank all the volunteers who committed to supporting The Parish Trust through 2020, in what has been a very challenging time for many. Without their help and support, the Charity would not have had the resources and manpower to deliver the projects which have been a lifeline for many who have been suffering both the direct and indirect effects of the global Coronavirus pandemic. The volunteers bring invaluable gifts, insight, and warmth to our work, and are the public face of The Parish Trust.

The recruiting of new volunteers has been a notable achievement of Charity. At year end, there were 207 volunteers registered with The Parish Trust. Approximately one fifth of them were young people under the age of 30. In total, just over 350 people have volunteered with The Parish Trust throughout the year, with some returning to school or work as COVID-19 related restrictions eased.

A range of volunteering opportunities have been created over the last 12 months, many of which allowed for remote working (such as telephone call handling and online administration) or were socially distanced. Most of these opportunities were related particularly to the CARE Project.

The Parish Trust celebrated the volunteers for National Volunteers Week, providing them with a message from the Chair of Trustees, a Certificate of Recognition for their volunteering, and a voucher for both Cadwaladers Ice Cream, and The Ship Deck as a token of thanks for the work they have undertaken.

Plans are being developed to enhance our work with volunteers over the next year.

Staff

The Charity was able to employ staff through the course of 2020 as the work and activities of The Parish Trust expanded. Our staff are an invaluable asset to the Charity, and we wish to record our thanks to them for all the hard work and determination they have shown in progressing the aims and objectives of the charity. As a Board, we are pleased to have been able to offer employment opportunities in such trying circumstances.

ACHIEVEMENT AND PERFORMANCE Charitable activities

As documented earlier in the report, The Parish Trust has been recognised to national level for its achievements throughout 2020.

The CARE Project in particular was able to assist 9,222 people, supported by over 350 volunteers during the course of its operation thus far.

The First Minister of Wales visited in August to pay tribute to the Charity's work, and to thank volunteers. This put the Parish Trust in the national news as an example of the work of the voluntary sector in Wales throughout the Coronavirus Pandemic.

The Lord Lieutenant of Gwent wrote to the Charity to pass on thanks on behalf of Her Majesty the Queen for the work that has been done in the Charity's name.

The Press have also been supportive of the work of The Parish Trust and have regularly featured the charity in articles both online and in print.

Page 4

THE PARISH TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

FINANCIAL REVIEW

Financial position

The Board of Trustees are grateful to Bevan and Buckland LLP for examining the Charity Accounts for the year ended 31st December 2020.

General Comments

Expenditure for 2020 can be broadly categorised into the following:

Fixed Assets and Capital Purchases 48%
Running costs and general overheads 25%
Staffing 13%
Other costs (including mission and evangelism, shop stock, and
misc. items) 14%
Income streams for 2020 are made up of:
Grant Funding (all income described as a grant, no matter its value) 80%
Donations from individuals, companies, and other organisations 15%
Other income (including sales, service charges, and fees) 5%

Whilst a significant percentage of expenditure was designated to fixed asset purchases, the Board of Trustees are mindful that staffing costs will significantly increase through 2021. This is due to members of staff moving from apprenticeship rates of pay to the rate of pay agreed by the Board of Trustees for staff, currently at £9.62 p/h excluding overhead costs.

Donations

The Parish Trust is extremely grateful to all the individuals, businesses, and organisations who made donations to the Charity. Donations from the General Public accounted for 15% of the charity's overall income for 2020.

Donations were received in person, via the post, over the telephone, over text message, through our website, and via social media.

Grant Funding

The Board of Trustees wish to pay tribute and express thanks to all those trusts, organisations, and individuals who have so generously supported our work throughout the year. The Parish Trust have received some significant grant funding from organisations which we wish to summarise below:

Page 5

THE PARISH TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

Reserves policy

Being a new charity, The Parish Trust does not currently have a Reserves Policy. This is being reviewed by the Board of Trustees, and it is hoped that a policy will be agreed during the course of 2021, with a phased implementation of that policy, funding permitting.

FUTURE PLANS

The Board of Trustees are aware that the majority of funding has been sourced from grant funders throughout 2020. Trustees are also monitoring the continuing unintended consequences of COVID-19 on society, including the phenomena of "goodwill fatigue".

Monetary donations from the general public subsided in correlation with lockdown and restrictions easing, with a slight increase over the Christmas period. It is clear that the Charity will need to pursue other income streams where possible to ensure a continuity of funding alongside grant provision so that the core activities of The Parish Trust can endure and develop in the coming years.

Closing Remarks

2020 has not been the year that we envisaged, but rather than look at the challenges facing the voluntary sector, The Parish Trust decided to focus on the opportunities that 2020 offered to carry out activities that correlate with the Charity's aims and objectives.

What resulted was an extensive programme of activities which has made a tangible difference to the general public, providing essential services to help people cope through the last year, as well as being a catalyst for community cohesion and strengthening. We have been overwhelmed by the support that has been given to The Parish Trust over the last year, and we are in awe at how hundreds of individuals have given so sacrificially of their time to help thousands of others in need.

We have exciting plans for 2021, hoping that the future is brighter for our world, but recognising that there is still a lot of work to be done. Founded on the Christian faith and its principles, The Parish Trust is in a good place to be able to undertake that work.

Our view for 2021 is to continue the vital services and projects we offer whilst, in turn, developing and launching new projects to provide a holistic portfolio on offer for the benefit of the community. Attending to the physical, mental, emotional, material, and spiritual needs of the general public where we can, we endeavour to continue sowing faith, sharing hope, and showing love in our communities.

Approved by order of the board of trustees on Thursday 8[th] April 2021 and signed on its behalf by:

................................................................. Rev. D A Roberts – Chair of Trustees

Page 6

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PARISH TRUST

Independent examiner's report to the trustees of The Parish Trust

I report to the charity trustees on my examination of the accounts of The Parish Trust (the Trust) for the period 17 December 2019 to 31 December 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Henry Lloyd-Davies Institute of Chartered Accountants in England and Wales Bevan Buckland LLP Langdon House Langdon Road SA1 Swansea Waterfront Swansea SA1 8QY 8th April 2021 Date: .............................................

Page 7

THE PARISH TRUST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
48,659
Other trading activities
2
5,184
Total
53,843
EXPENDITURE ON
Charitable activities
Charitable Activities
10,098
NET INCOME
43,745
TOTAL FUNDS CARRIED FORWARD
43,745		 Restricted
funds
£
203,203
-
203,203
56,138
147,065
147,065		 Total
funds
£
251,862
5,184
257,046
66,236
190,810
190,810

The notes form part of these financial statements

Page 8

THE PARISH TRUST

BALANCE SHEET 31 DECEMBER 2020

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
4
6,709
CURRENT ASSETS
Debtors
5
5,108
Cash at bank
33,355
38,463
CREDITORS
Amounts falling due within one year
6
(1,427)
NET CURRENT ASSETS
37,036
TOTAL ASSETS LESS CURRENT
LIABILITIES
43,745
NET ASSETS
43,745
FUNDS
7
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
45,639
-
101,426
101,426
-
101,426
147,065
147,065		 Total
funds
£
52,348
5,108
134,781
139,889
(1,427)
138,462
190,810
190,810
43,745
147,065
190,810

The financial statements were approved by the Board of Trustees and authorised for issue on Thursday 8[th] April 2021 and were signed on its behalf by:

............................................. Rev. D A Roberts – Chair of Trustees

The notes form part of these financial statements

Page 9

THE PARISH TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

Voluntary Income

All voluntary incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income. The amounts can be measured reliably, and it is probably that the income will be received.

Donations

Donations are accounted for gross when received.

Grants

Grant income is included in the accounts in the year in which it is receivable.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery - 33% on cost Fixtures and fittings - 33% on cost Motor vehicles - 25% on cost Computer equipment - 33% on cost

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 10

continued...

THE PARISH TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

1. ACCOUNTING POLICIES - continued

Creditors and provisions

Creditors and provisions are recognised where the company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Employee benefits

The Group provides a range of benefits to employees, including annual bonus arrangements, paid holiday arrangements and defined benefit and defined contribution pension plans.

Short term benefits

Short term benefits, including holiday pay and other similar non-monetary benefits, are recognised as an expense in the period in which the service is received.

2. OTHER TRADING ACTIVITIES

Other income

£ 5,184

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the period ended 31 December 2020.

Trustees' expenses

There were no trustees' expenses paid for the period ended 31 December 2020.

4. TANGIBLE FIXED ASSETS

Plant and
machinery
£
COST
Additions
11,549
DEPRECIATION
Charge for year
616
NET BOOK VALUE
At 31 December 2020
10,933		 Fixtures
and
fittings
£
1,534
84
1,450		 Motor
Computer
vehicles
equipment
£
£
37,800
5,419
2,789
465
35,011
4,954		 Totals
£
56,302
3,954
52,348

5. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade debtors

£ 5,108

Page 11

continued...

THE PARISH TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors

£ 1,427

7. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Churches Expense Fund (Designated
Fund)
Restricted funds
WCVA Grant 2
Community Fund Grant
Rehoboth Trust Grant
Welsh Water Grant
Coalfields
Awards for all
Caerphilly CC FPG Grant 2
Moondance
WCVA Gov VSEF Grant
TOTAL FUNDS		 Net
movement
in funds
£
43,923
(178)
43,745
67,429
19,055
2,741
200
5,000
7,000
6,564
22,074
17,002
147,065
190,810		 Transfers
between
funds
£
(178)
178
-
-
-
-
-
-
-
-
-
-
-
-		 At
31.12.20
£
43,745
-
43,745
67,429
19,055
2,741
200
5,000
7,000
6,564
22,074
17,002
147,065
190,810

Page 12

continued...

THE PARISH TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

7. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Churches Expense Fund (Designated
Fund)
Restricted funds
WCVA Grant 2
Community Fund Grant
Rehoboth Trust Grant
Welsh Water Grant
CRT Grant
Coalfields
Awards for all
Caerphilly CC FPG Grant 2
GAVO
Moondance
Caerphilly CC FPG Grant
WCVA Gov VSEF Grant
TOTAL FUNDS		 Incoming
resources
£
48,660
5,183
53,843
72,158
25,000
3,000
200
5,000
5,000
10,000
6,750
2,000
24,000
6,808
43,287
203,203
257,046		 Resources
Movement
expended
in funds
£
£
(4,737)
43,923
(5,361)
(178)
(10,098)
43,745
(4,729)
67,429
(5,945)
19,055
(259)
2,741
-
200
(5,000)
-
-
5,000
(3,000)
7,000
(186)
6,564
(2,000)
-
(1,926)
22,074
(6,808)
-
(26,285)
17,002
(56,138)
147,065
(66,236)
190,810

8. RELATED PARTY DISCLOSURES

There were no related party transactions for the period ended 31 December 2020.

Page 13

THE PARISH TRUST

£

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 17 DECEMBER 2019 TO 31 DECEMBER 2020

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Grants
Fundraising income
Other trading activities
Other income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Charitable expenses
Insurance
Light and heat
Telephone
Office costs
Advertising
Sundries
Repairs and maintenance
Licences and subscriptions
Travel expenses
Support costs
Management
Wages
Wedding fees
Bank charges
Other
Plant and machinery
Fixtures and fittings
Motor vehicles
Computer equipment
Total resources expended
Net income		 43,160
5,000
203,202
500
251,862
5,184
257,046
15,749
12,370
3,771
806
2,485
14,974
1,037
174
2,884
3,331
1,985
59,566
833
1,427
456
2,716
616
84
2,789
465
3,954
66,236
190,810

This page does not form part of the statutory financial statements

Page 14