**REGISTERED CHARITY NUMBER: 1186995**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR THE LYTHAM INSTITUTE**
Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB
**THE LYTHAM INSTITUTE**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 to 8|
|Detailed Statement of Financial Activities|9 to 10|
## **THE LYTHAM INSTITUTE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1186995
**Principal address** Fylde Council Town Hall Lytham St Annes Lancashire FY8 1LW
## **Trustees**
Fylde Borough Council
## **Independent examiner**
Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, Indenture dated 29 September 1917 and constitutes an unincorporated charity.
No trustees have been appointed since 1917. The sole trustee has invited the Charity Commission to make a scheme to change its trusts to amend its charitable objects. Following the making of such a scheme, the trustee expects to make changes to its trusts to (inter alia) enable it to appoint additional trustees.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Page 1
## **THE LYTHAM INSTITUTE**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To maintain Lytham Institute for public use under the provisions of the Public Libraries Acts 1892 - 1901 and the Museum and Gymnasiums Act 1891 or any Acts re-enacting or amending the said Acts or any of them.
The charity has maintained and managed the Lytham Institute building and has ongoing arrangements with a number of community groups. Activity has been limited during the pandemic and following the library operator ceasing its activities from the building.
The trustee has had regard to Charity Commission guidance on public benefit.
A number of community groups have an involvement in the use of the building historically although its future use is to be the subject of consultation going forward.
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
Lancashire County Council formally surrendered their user rights to occupy part of Lytham Institute building during 2020.
Following the library/registrar operator ceasing its activities from the building use has been limited to the following community activities:
- yoga
- slimming club
- music society / judo
- dog agility classes
Approved by resolution of the sole trustee on 24 January 2022. and signed on its behalf by:
............................................. Head of Governance
Page 2
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LYTHAM INSTITUTE**
I report on the accounts for the year ended 31 March 2021, which are set out on pages four to eight.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Adam Calvert ACA Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB
Date: .....31 January 2022........................................
Page 3
## **THE LYTHAM INSTITUTE**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|2021
Unrestricted
fund
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated**
**funds**
Voluntary income
14,500
Activities for generating funds
2
15,078
**Total incoming resources**
29,578
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
3
27,432
**Governance costs**
2,146
**Total resources expended**
29,578
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
-
**TOTAL FUNDS CARRIED FORWARD**
-|2020
Total
funds
£
1,000
49,890
50,890
36,631
14,259
50,890
-
-|
|---|---|
The notes form part of these financial statements
Page 4
## **THE LYTHAM INSTITUTE**
## **BALANCE SHEET AT 31 MARCH 2021**
|2021
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
1,000
**CREDITORS**
Amounts falling due within one year
7
(1,000)
**NET CURRENT**
**ASSETS/(LIABILITIES)**
(1,000)
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
-
**NET ASSETS**
-
**FUNDS**
8
Unrestricted funds
-
**TOTAL FUNDS**
-|2020
Total
funds
£
1,000
(1,000)
(1,000)
-
-
-
-|
|---|---|
The financial statements were approved by resolution of the sole trustee on ...24 January 2022......... and were signed on its behalf by:
............................................. Chief Financial Officer
The notes form part of these financial statements
Page 5
**THE LYTHAM INSTITUTE**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Freehold Property - straight line basis over a 50 year useful life as estimated by the valuer. Further details relating to depreciation of the Institute building are contained in note 6 below.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. ACTIVITIES FOR GENERATING FUNDS**
|LCC Library contribution
Room rental
Funded by Fylde Council|2021
£
-
1,592
13,486
15,078|2020
£
26,604
8,064
15,222
49,890|
|---|---|---|
Page 6
## **THE LYTHAM INSTITUTE**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021**
## **3. COSTS OF GENERATING VOLUNTARY INCOME**
|Staff costs
Rates and water
Insurance
Light and heat
Sundries
Repairs and maintenance
Support costs|2021
£
1,004
5,154
2,333
3,376
-
3,079
12,486
27,432|2020
£
4,101
6,891
2,322
3,087
179
3,816
16,235
36,631|
|---|---|---|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **5. STAFF COSTS**
|Wages and salaries|2021
£
14,836|2020
£
23,245|
|---|---|---|
The average monthly number of employees during the year was as follows:
|2021|2020|
|---|---|
|-|-|
No employees received emoluments in excess of £60,000.
The Charity itself does not directly employ financial, legal, property services or management staff to carry out its activities. In lieu of that, these duties have fallen on the staff employed by Fylde Council as sole Trustee who carry the duties in good faith in the interests of the Trust. The figure of £14,836 comprises the total allocation of staff costs to the Trust including direct agency staff, overtime, and Fylde Council employees who have carried out duties attributable to the Trust in support of its operations.
Page 7
**THE LYTHAM INSTITUTE**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021**
## **6. TANGIBLE FIXED ASSETS**
||Freehold|
|---|---|
||property|
||£|
|**COST**||
|At 1 April 2020 and 31 March 2021|1,000|
|**NET BOOK VALUE**||
|At 31 March 2021|1,000|
|At 31 March 2020|1,000|
In December 2019 a comprehensive Building and Asset Survey was carried out on the Lytham Institute by a specialist firm of Chartered Surveyors, Jacobs. The survey included two cost exercises, both of which exclude inflation and professional fees:
- a high-level benchmarking exercise with data taken from BCIS for buildings in similar use within the Fylde/Lancashire area. This identified a mean rehabilitation / conversion of public community centre and LA rooms index of £1,773m2 which when applied to the Gross Internal Floor Area of the building of 953m2 gave a benchmark cost estimate of £1.690m; and - a cost estimate build-up of the defects identified in the building survey in the value of £1.157m
Subsequently in January 2020 Jacobs carried out a separate asset valuation which, in light of the Building and Asset Survey referred to above, valued the institute building at a nominal value of £1,000. Given that the asset is held at this nominal de-minimis level, it is the intention not to apply an annual depreciation charge.
## **7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Other creditors
**8.**
**MOVEMENT IN FUNDS**|2021
£
1,000|2020
£
1,000|
|---|---|---|
||||
|||Net||
|---|---|---|---|
|||movement in||
|At 1.4.20||
funds|At 31.3.21|
||£|£|£|
|**TOTAL FUNDS**|-|
-|-|
|Net movement in funds, included in the above are as follows:||||
|Incoming||
Resources|Movement|
|resources||
expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|29,578|(29,578)|-|
|**TOTAL FUNDS**|29,578|(29,578)|-|
Page 8
**THE LYTHAM INSTITUTE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**INCOMING RESOURCES**
**Voluntary income**
Donations
Grants
**Activities for generating funds**
LCC Library contribution
Room rental
Funded by Fylde Council
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Agency staff
Rates and water
Insurance
Light and heat
Sundries
Repairs and maintenance
**Governance costs**
Wages
Accountancy
Professional fees - structural building and energy performance
survey
**Support costs**
**Management**
Wages
**Finance**
Wages
**Total resources expended**|2021
£
-
14,500
14,500
-
1,592
13,486
15,078
29,578
1,004
5,154
2,333
3,376
-
3,079
14,946
1,346
800
-
2,146
10,868
1,618
29,578|2020
£
1,000
-
1,000
26,604
8,064
15,222
49,890
50,890
4,101
6,891
2,322
3,087
179
3,816
20,396
2,909
1,000
10,350
14,259
12,325
3,910
50,890|
|---|---|---|
This page does not form part of the statutory financial statements
Page 9
## **THE LYTHAM INSTITUTE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
## **Net income**
|2021
£
-|2020
£
-|
|---|---|
This page does not form part of the statutory financial statements
Page 10
## **Trustees’ Annual Report for the period**
## **From 1[st] April 2020 to 31[st] March 2021**
## **Charity name: The Lytham Institute**
## **Charity registration number: 1186995**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To maintain Lytham Institute for public**
**use under the provisions of the Public**
**Libraries Acts 1892 – 1901 and the**
**Museum and Gymnasiums Act 1891 or**
**any Acts re-enacting or amending the**
**said Acts or any of them**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The charity has maintained and**
**managed the Lytham Institute building**
**and has ongoing arrangements with**
**several community groups. Activity has**
**been limited during the pandemic and**
**following the library operator ceasing its**
**activities from the building. Lytham**
**Heritage Group and the Civic Society**
**occupy rented space on the first floor of**
**the premises.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustee has had regard to Charity**
**Commission guidance on public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**NA**|
|Policy on social investment
including program related
investment|Para 1.38|**NA**|
|Contribution made by
volunteers|Para 1.38|**Several community groups, including**
**the Heritage Group & Civic Society,**
**have an involvement in the use of the**
**building historically.**|
|Other||**The charity has invited the Charity**
**Commission to make a scheme to**
**amend its charitable objects. Following**
**the making of a scheme, the charity**
**proposes to review its administrative**
**arrangements to allow (inter alia) for the**
**appointment of further trustees.**|
|---|---|---|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society.|Para 1.20|**Following the library/registrar operator**
**ceasing its activities from the building**
**use has been limited to the following**
**community activities:**
•
**yoga**
•
**slimming club**
•
**music society / judo**
•
**dog agility classes**
•
**Lytham Heritage Group archive**
**and displays**
•
**Lytham Civic Society office**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41|**NA**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**NA**|
|Investment performance
against objectives|Para 1.41|**NA**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial statements for the Trust**
**are contained in a separate document**
**appended to this report.**|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Fylde Borough Council is presently the**
**sole funder of the charity, excluding any**
**income from hire of rooms.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**NA**|
|A description of the principal
risks facing the charity|Para 1.46|**NA**|
|Other||**NA**|