## TRUSTEE’S ANNUAL REPORT FOR THE PERIOD ## st – st FROM 1 SEPTEMBER 2023 31 AUGUST 2024 Charity name Llanfairfechan Playgroup Charity registration number 1186971 ## OBJECTIVES AND ACTIVITIES The purpose of our charity is to provide quality pre-school education for children aged 2-4 as set out in our statement of purpose. Details are provided in our Quality-of-care review attached. We are particularly mindful of the need to remain affordable to all especially with the difficulties this year with increased cost of living. Trustees have had regard to guidance issued by the charity commission. ## ACHIEVEMENTS AND PERFORMANCE Staff have attended first aid training and behaviour management courses. 2 staff are doing NVQ and 2 Elklan speech and Language. We have completed our “Healthy and sustainable schools’ project. We are still working on our Welsh language provision and are now also a Mudiad Meithrin group in line with Welsh Governments policy on language. We are now a “Flying Start Setting” and all children living in the area aged 2+ are fully funded up to their Education provision starts. We received help from the county referral scheme to enable 2 child with ALN to attend with support. We have made use of volunteers in the group now they can come in once again including students from the local secondary school to do their “Wesh Baccalaureate” and a Child Care Student from Coleg Llandrillo. Further improvements have been made to the outdoor area with a music and story telling area created. All sessions have been very busy but we have managed to move children around so all can get the opportunity to attend and no child or family misses out. We have received very positive feed back from users of the group following our annual survey. ## FINANCIAL REVIEW Once again the following applies We are in a strong financial position. This position has been maintained due to - A) All fees are being paid regularly on time. The continued use of 10 hours education provision funding for 3-year-olds is working well. The Childcare for Wales 30 hours has made a significant difference with increased numbers using the afternoon session for wrap around care with fees being paid direct to the group. - B) The group has been accepted as a flying start outreach setting and this has made funds available for improvements to the group and fees for any children on flying start to be paid directly to us. - C) Grants being widely available to support improvements to equipment and premisses. - D) Community support via the town council. We have been able to maintain a balance to cover a couple of months wages. ## STRUCTURE, GOVERNANCE AND MANAGEMENT We have a constitution and are a CIO. Trustees ate elected by a committee. We are a member of Early Years Wales and Mudiad Meithrin registered with CIW and inspected by ESTYN. WE take advice from the LEA. Mudiad Meithrin pay and provide our insurance policies and our payroll operated by “EARLY YEARS ALLIANCE.” ## REFERENCE AND ADMINISTRATIVE DETAILS Charity name Llanfairfechan Playgroup Registered charity number 1186971 Charity’s principal address Ysgol Babanod, Village Rd Llanfairfechan CONWY LL33OAA SENIOR STAFF MEMBER Karen Hall (Registered person) ## TRUSTEES Lisa Jones (Chairman), Alison Roberts, Carol Rowlands, Claire Davies DECLARATION The trustees declare they have approved the above trustees report. Signed on behalf of the charity’s trustees Signature L.V. Jones Full name LISA VICTORIA JONES Signature C. Rowlands Full Name CAROL ROWLANDS CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of LLANCAI£ FcctrIAN PLAWGQOC) P On accounts for the year ended 3tr Charity no lif any) II8Gq71 Set out on pages I report to the trustees on my examination of the accounts of the above charity lllhe Trust"} for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Gharities Act 2011 I-the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515)Ibl of the Act. have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material respect" accounting records were not kept in accordance wth section 130 of the Act or the accounts do not accord wtth the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkeÉs if they do not apply. Signed: Dale: Name: Relevant professional qualification{sl or body (if any): H. [4. [4. -r. Address: Vès o IER October 2018 NAME OF GROUP CYLCH CHWARAE LLANFAIRFECHAN PLAYGROUP FINANCIAL sfATEMENT FOR I" September 2023- AVGUST 31" 2024 INCOME EXPENDITURE 8ank balance bl￿d. 7171.79 Wages Il" Sept 2122.091 + 63,804.25 Petty cash blhvd. 131.03 HMRC Tax+NI Ipension 4829.52 Grants 16,166.98 Payroll 522.48 Fees 9159.(K) Equipment 5256.17 30 Hrs We15h Gov 23,640.C Stationary {inc. printing) s￿).￿) 10 Hr5 Conwy Council 31.280. Building Improvements 5105.(J) {Porchl Referral 720. Elklan Bonus 250.(JI Donations for trip 190.1X) Memberships 51.24 Other aeaning 860.70 Cover for course 35.(K) Annual Playgroup outing 760.(K) Donations from fundraising 258. Trainingjstaff cover/fvel 430.80 Party/ sports dayl gifts 782.56 Uniform 563.06 Bank Charges JobAdvert 83.04 TOTAL INCOME £ 88.751.80 TOTAL EXPENDITURE £85981.71 Bank balance c/fwd. £2630.56 Petty cash c/fvid. £ 139.53 This financial statement has been approved by TOTAL £88751.80 LLANFAIRFECHAN PL4YGROUP COMMIThEE Date... /"J,i ()tr2021 C Ich Chwarle Uanfairfechan Pla Ys l Babanod Will e Rd Uanfairfethan CONWY LL330AA rou STATEMENT OF ASSETS AND LIABILITIES tember I 31"Au Ust 102L+-. CASH Bank balance b/ fvrfd. . Bank balance c/fvid..- ASSETS 717..! 7 .q............. l) There are no monetary assets 2) There are no investment assets 3) Assets retained for the charities own use; Land/buildings- owned by Church of Wales Motor vehicles- none Heritage assets- none Computers/office equipment- l Laptop + I IPads + 2 chrome books. Interattive white board Equipment and furnishings- As per insurance certificate Estimated value- 0,00 4) Other asset5 used by charity in developing its objectives- none LIABILITIES There are no present or future outstanding liabilities CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of LLANCAI£ FcctrIAN PLAsG￿0 P On accounts for the year gnded Charity no (if any) II8Lg71 Set out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trust-} for the year ended Responsibilities and As Ihe charity trustees of the Trust. you are responsible for the preparalion basis of report of the accounts in accordance with the requirements of the Charities Act 20111.the Act"). I report in respect of my examinakn-on of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have folloiyed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ") in conneclion with the examination ￿1¢h grves me cause to believe that in, any material respect: accounting records were nol kepi in accordance wilh section 130 of the Act or the accounts do not accord wth the accounting records Independent examiner's statement I have no concerns and have come across no other matters in conneclion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets ff they do not apply. Signed: Date: i¥.g Name: Relovant professional qualification(sl OT body lif any): H. t4. A.-r. Address: tUCi< é ovR-f IER October 2018