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2024-09-30-accounts

Trustees’ Annual Report for the period

From 1-10-2023 Period start date To 30-9-2024 Period end date

Charity name: THE THREE BEARS FOUNDATION

Charity registration number: 1186954

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the Three Bears Foundation is:
The advancement of health and the saving of
lives of people with cancer in particular but not
limited to people with pancreatic cancer.
The above object will be achieved by such
means as the Charity Trustees see fit from
time to time and may include, but shall not be
limited to:
(i)
making grants to groups or service
providers working with individual
families & groups living with a
diagnosis of cancer. and
(ii)
provide grants to charities involved
in cancer research.
(iii)
Raising awareness of the
symptoms and impact of cancer.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The key fundraising activities undertaken
during the year were:
•
Donations
•
The sale of merchandise
•
Winter Ball
•
Wine Tasting Event
•
Golf Day
•
Bowling
•
Greek Night
Income from these activities totalled
£45,573.62.
Costs were incurred during the period in the
sum of £16,228.28 which included fees to host
a golf day and a winter ball. Merchandise was
purchased for resale and marketing; networking
and administrative costs were also incurred
The Three Bears Foundation continued to
maintain its profile, raise awareness about
pancreatic cancer and planned fundraising
events for future years.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit and the notes to the accounts address
the areas of disclosure required under the
Charities SORP (FRS 102).

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 SORP reference
Para 1.20		 In the period ended September 2024 the
charity’s fundraising activities included fund
raising through the sale of merchandise and
golf day event, Greek evening, bowling, wine
tasting and a winter ball. The charity provided
grants to charities involved in cancer research.
Distribution of flyers to households in York
helped to increase awareness.
Trustees attended regular business networking
sessions to increase awareness of the
symptoms and impact of cancer.
The Three Bears Foundation continued to be
the resident Charity of four networking groups
and during the period met with approximately
100-150 businesses and individuals during
networking sessions.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Three Bears Foundation's financial
position at 30-09-2024 was cash in the bank
in the sum of £44,096.02. This was
the Charity’s free reserves.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Charity currently holds free reserves for:
•
Co-funding a 3-year pancreatic
cancer Research Fellow at York St
John at an annual cost of £20k
commencing from October 2024.
•
Cessation reserve - to ensure that all
liabilities can be discharged in the
event of the charity’s closure.
•
Working capital reserve - in the event
that expenditure is needed ahead of
income being received.
•
Opportunity reserve - to provide
funding for new initiatives or
opportunities.
Amount of reserves held Para 1.22 £44,096.20
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royalcharter)		 Para 1.25 ‘Foundation’ Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The Three Bears Foundation is a
Charitable Incorporated Organisation.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Apart from the first Charity Trustees, every
trustee must be appointed for a term of
three years by a resolution passed at a
properly convened meeting of the Charity
Trustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Three Bears Foundation
Other name the charityuses
Registered charitynumber 1186954
Charity’s principal address 21 SIM BALK LANE
BISHOPTHORPE
YORK
YO23 2QH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if not for whole year Name of person (or body)
entitled to appoint trustee
(if any)
Christopher James Burn Chair Charity Trustees to
reappoint
Joseph Peter Swales Trustee Charity Trustees to
reappoint
Stephen Mark Burn Trustee Charity Trustees to
reappoint
Emma May Eleanor
Hargreaves		 Trustee Charity Trustees to
reappoint
Roxanne Tuohy Trustee Charity Trustees to
reappoint
Peter James Boxall Trustee Charity Trustees to
reappoint
Andrew Peter Knowles Trustee Charity Trustees to
reappoint

– Corporate trustees names of the directors at the date the report was approved

Director name Christopher James Burn Joseph Peter Swales Stephen Mark Burn Emma May Eleanor Hargreaves Roxanne Tuohy Peter James Boxall Andrew Peter Knowles

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
Stephen Mark Burn Merchandise stock:
Clothing, pens, t-shirts,
sweatshirts, caps, beanies,
mugs, badges, cufflinks, golf
balls andgolf brollies

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name
Address		 Name
Address
N/A N/A N/A

Name of chief executive or names of senior staff members (Optional information)

None

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Roxanne Tuohy Position (eg Secretary, Trustee Chair, etc)

Date 4[th] July 2025

CC16a

THE THREE BEARS FOUNDATION THE THREE BEARS FOUNDATION THE THREE BEARS FOUNDATION 1186954
Receipts andpayments accounts
For the period
from		 01-Oct-23 To 30-Sep-24

Section A Receipts and payments

Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total
funds		 Last year
to the nearest to the to the nearest to the to the
£ nearest £ £ nearest £ nearest £
A1 Receipts
Total receipts £45,573.62 - - 45,574 £27,141.92
- - - - -
Sub total(Gross income for AR) 45,574 - - 45,574 27,142
A2 Asset and investment sales,
(see table).
- - - -
Sub total
-		 - - - -
A1 Receipts Unrestricted
funds
to the nearest
£
£45,573.62
-
45,574		 Unrestricted
funds
to the nearest
£
£45,573.62
-
45,574		 Restricted
funds
to the
nearest £
-
-
-		 Restricted
funds
to the
nearest £
-
-
-		 Endowment
funds
to the nearest
£
-
-
-		 Endowment
funds
to the nearest
£
-
-
-		 Total
funds
to the
nearest £
45,574
-
45,574		 Total
funds
to the
nearest £
45,574
-
45,574		 Last year
to the
nearest £
£27,141.92
Total receipts £45,573.62
-
-
Sub total(Gross income for AR) 45,574 27,142
A2 Asset and investment sales,
(see table).
- - - -
Sub total
-		 - - - -
Total receipts
A3 Payments		 45,574
16228.28
16,228
-
-
-
16,228
29,345
-
14,751
44,096		 -
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-
-		 45,574
16,228
16,228
-
-
-
16,228
29,345
-
14,751
44,096
27,142
Total payments 16228.28 37,507
Sub total 16,228 37,507
A4 Asset and investment
purchases,(see table)
-
-
Sub total - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
37,507
29,345 - - 29,345 -
10,365
- - - - -
14,751 - - 14,751 25,116
44,096 - - 44,096 14,751

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 44,096 - - - Total cash funds 44,096 - (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary - assets - - - - - Fund to which Cost Current value Details asset belongs (optional) (optional) B3 Investment assets - - - - Fund to which Cost Current value Details asset belongs (optional) (optional) B4 Assets retained - for the charity’s own - - use - Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - -

Signed by one or two trustees on behalf of all the Signature trustees

Date of Print Name approval Roxanne Tuohy 4[th] July 2025

Notes to the Accounts

No trustee expenses have been incurred during the period.

3 Disclosure of related party transactions

There have been no related party transactions in the reporting period that require disclosure.

4 Disclosure of audit, independent examination and other financial service fees

There have been no fees incurred during the period for audit, independent examination or other financial service fees.

No ex-gratia payments were made by the Charity during the reporting period.

Sign.com Document ID: 0bafe01081 - Page 1/1

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2) The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Name: Hoi Yuen Chan

Relevant professional qualification or body: FCCA

Address: York Eco Business Centre, Amy Johnson Way, York YO30 4AG

Date: 10/06/2024