2023-09-30-accounts - The Three Bears Foundation

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Trustees’ Annual Report for the period

From 1-10-2022 Period start date To 30-9-2023 Period end date

Charity name: THE THREE BEARS FOUNDATION

Charity registration number: 1186954

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the three bears foundation is: The advancement of health and the saving of lives of people with cancer in particular but not limited to people with pancreatic cancer. The above object will be achieved by such means as the Charity Trustees see fit from time to time and may include, but shall not be limited to: (i) making grants to groups or service providers working with individual families & groups living with a diagnosis of cancer. and (ii) provide grants to charities involved in cancer research. (iii) Raising awareness of the symptoms and impact of cancer.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The key fundraising activities undertaken during the year were: • Donations • The sale of merchandise • Winter Ball • Wine tasting event • Yorkshire Three Peaks • Summer Purple Day • National Three Peaks • York Medical Society Open Weekend • A golf day Income from these activities totalled £27,141.94. Costs were incurred during the period in the sum of £37,507.30 which included fees to host a golf day and a winter ball. Merchandise was

		purchased for resale, and marketing and administrative costs were also incurred. A donation of £20,000 was made during the period to York Against Cancer. The Three Bears Foundation continued to maintain its profile, raise awareness about pancreatic cancer and planed fundraising events for future years and Distributed 16k flyers to households in York.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and the notes to the accounts address the areas of disclosure required under the Charities SORP (FRS 102).

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In the period ended September 2023 the charity’s fundraising activities included fund raising through the sale of merchandise and a golf day event, wine tasting and a summer ball. The charity re-introduced providing grants to charities involved in cancer research. Distribution of flyers to households in York helped to increase awareness. In February 2023 we agreed to fund the creation, decorating and furnishing of the new family room at the York Against Cancer Care Centre. The total budget for this was £35k of which £20k was immediately donated and the balance of £15k was generated through direct sponsorship to York Against Cancer by direct fund raising from the National Three Peaks. The £15k was raised by Sept 2023. Trustees attended regular business networking sessions to increase awareness of the symptoms and impact of cancer. The Three Bears Foundation continued to be the resident Charity of four networking groups and during the period met with approximately 100-150 businesses and individuals during networking sessions.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Three Bears Foundation financial position at 30-09-2023 was cash in the bank in the sum of £14,750.68. This was the Charity’s free reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity currently holds free reserves for: • Cessation reserve - to ensure that all liabilities can be discharged in the event of the charity’s closure. • Working capital reserve - to provide working capital in the event that expenditure is needed ahead of income being received. • Opportunity reserve - to provide funding for new initiatives or opportunities.
Amount of reserves held	Para 1.22	£14,750.68
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	‘Foundation’ Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Three Bears Foundation is a Charitable Incorporated Organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the first Charity Trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Charity Trustee.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Three Bears Foundation
Other name the charity uses
Registered charity number	1186954
Charity’s principal address	21 SIM BALK LANE BISHOPTHORPE YORK YO23 2QH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Christopher James Burn	Chair	Charity Trustees to reappoint
Joseph Peter Swales	Trustee	Charity Trustees to reappoint
Stephen Mark Burn	Trustee	Charity Trustees to reappoint
Emma May Eleanor Hargreaves	Trustee	Charity Trustees to reappoint
Roxanne Tuohy	Trustee	Charity Trustees to reappoint
Peter James Boxall	Trustee	Charity Trustees to reappoint
Andrew Peter Knowles	Trustee	Charity Trustees to reappoint

– Corporate trustees names of the directors at the date the report was approved

Director name Christopher James Burn Joseph Peter Swales Stephen Mark Burn Emma May Eleanor Hargreaves Roxanne Tuohy Peter James Boxall Andrew Peter Knowles

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Stephen Mark Burn		Merchandise stock:
		Clothing, pens, t-shirts,
		sweatshirts, caps, beanies,
		mugs, badges, cufflinks, golf
		balls and golf brollies

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Additional information (optional) Names and addresses of advisers (Optional information)	Additional information (optional) Names and addresses of advisers (Optional information)	Additional information (optional) Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A	N/A	N/A

Name of chief executive or names of senior staff members (Optional information)

None

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephen Mark Burn Position (eg Secretary, Trustee Chair, etc) Date 12-7-2024

	THE THREE BEARS FOUNDATION	THE THREE BEARS FOUNDATION	THE THREE BEARS FOUNDATION	1186954	CC16a
	Receipts and payments accounts
	For the period from	01-Oct-22	To	30-Sep-23

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Total receipts	£27,141.92	-	-	27,142	£39,729.41
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*Sub total*(Gross income for AR)	27,142	-	-	27,142	39,729
A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
	27,142	-	-	27,142	39,729

Totalpayments	37507.28	-	-	37,507	26,914
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*Sub total*	37,507	-	-	37,507	26,914

A4 Asset and investment purchases (see table)
,	-	-	-	-
	-	-	-	-
*Sub total* *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*	-	-	-	-	-

	37,507	-	-	37,507	26,914

	- 10,365	-	-	- 10,365	12,815
	-	-	-	-	-
	25,116	-	-	25,116	12,301
	14,751	-	-	14,751	25,116

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	Cash at Bank	14,751	-	-
		-	-	-
		-	-	-
	Details *Total cash funds* (agree balances with receipts and payments account(s))	14,751	-	-
		OK	OK	OK
		Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
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	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
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	Signature	Print	Name	Date of approval
		S.M.	BURN	12/07/2024

	1

CCXX R1 accounts (SS)

05/07/2024

Notes to the Accounts

1 Disclosure of trustees’ remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

2 Disclosure of trustees’ expenses

No trustee expenses have been incurred during the period.

3 Disclosure of related party transactions

There have been no related party transactions in the reporting period that require disclosure.

4 Disclosure of audit, independent examination and other financial service fees

There have been no fees incurred during the period for audit, independent examination or other financial service fees.

5 Disclosure of ex-gratia payments

No ex-gratia payments were made by the Charity during the reporting period.

6 Disclosure of staff costs and employee benefits/management remuneration No staff costs or employee benefits were incurred during the reporting period.

Independent examiner's statement I have completed my examinat"on. I Confi that no malenal matters have come to my attention in connectson Imth the examination giving me cause lo believe that in any material respect". {11 Ac¢ounbrKJ re¢ords were not kept in respect of the Trust as required by section 130 of the Act., or 121 The accounts do not accord with those records. I have no concems and have come auoss no other matters in connects.on wth the examination lo which attention should be drawn in Ihls report in order to enable a proFer understanding of the accounts to be reaGhed. Signed Name.. Hoi Yuen Chan Rèlevant professional qualtficatson or boty.. FCCA Address.. York Eco Business Centre, Amy Johnson Way. Yorf( Y030 4AG Date.. 1210712024