## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 01 2024 31 12 2024 **From To** ## Reference and administration details **Charity name** York Christian Youth Holidays **Other names charity is known by** YCYH **Registered charity number (if any)** 1186934 **Charity's principal address** 35 Bramley Garth York **Postcode YO31 0NG** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Tony Bower|Chair|01/01/2024 to
01/10/2024|| ||Anthony Peter
Dean|Chair from
02/10/2024||| ||Dianne Elizabeth
Gamble|Secretary||| ||Andrew Hindle|Treasurer||| ||Helen Atkinson|||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |N/A|| ||| ||| ## **Names and addresses of advisers (Optional information)** |**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**|**Type of advisor**
**Name**
**Address**| |---|---|---| |**Independent Examiner**|TBC|TBC| |**Bank**|Lloyds Bank|2, Pavement, York, YO1 9LB| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A 1 ## **Structure, governance and management** ## **Description of the charity’s trusts** CIO Constitution Type of governing document (eg. trust deed, constitution) CIO Foundation - registered 13 December 2019 How the charity is constituted (eg. trust, association, company) Appointed by Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. Trustees are selected who have sympathy with the aims and objectives of YCYH. Trustees meet regularly to oversee the organisation of the YCYH annual holiday at Whithaugh Park. The details of the holiday are managed by a team of carefully selected volunteers, We have a good relationship with Rock UK who own the park. We are passionate about the care of the young people in our trust and operate a Child Protection Policy that is updated annually. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith. **Summary of the objects of the charity set out in its governing document** **Summary of the main activities in relation to these objects** A 6 day programme during the summer for 17-19 olds (Taskforce); A 6 day holiday during summer for 11-16 year olds (Xplore); A 5 day holiday during summer for 8-11 year olds (Xcite). 2 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - Policy on grantmaking - Policy programme related investment YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events. We have a large team of enthusiastic volunteers involved in all our activities. They are carefully vetted, trained and supported in their work with the young people and our benefit significantly from the mentoring and enabling which is a key part of our organisation. - Contribution made by Volunteers ## Achievements and performance **Summary of the main** During 2024, YCYH we ran two camps in the summer, with these being **achievements of the charity** the Xcite and Xplore Camps. **during the year** In total, we took away 140 people, including 87 campers (ages 7 to 16), 8 Taskforcers (ages 17 to 19), 36 Leaders, 6 Caterers, and 3 Pastoral Support. These camps involved a wide range of fun activities, for example, cricket; ten pin bowling, kayaking, abseiling, climbing, zip lines, and mountain biking, as well as games and crafts. There was also Christian teaching and the opportunity for young people to ask questions about a wide range of topics and think about their own faith and relationship with Jesus. Each of the three young people programmes (Xcite, Xplore and Taskforce), looked at slightly different themes. The Xcite camp looked at Who Jesus is and considered different aspects of Jesus each day, looking at Jesus being God, as a friend, as Saviour, and as a leader. The Xplore camp looked at our identity during each evening of camp, following up this with discussions in devotions each morning. For the Taskforce programme, they looked at Godly Leadership/Foundations of Leadership in the Bible and had some great discussions about the characteristics and actions of these leaders, and how God used them. The feedback from both the young people and leaders was positive and the trustees were pleased with how the holidays had gone. 3 ## **Financial review** **Brief statement of the charity’s policy on reserves** The Charity Trustees agreed that the charity should aim to have reserves of at least £10,000 in order to meet all of its liabilities. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). - How expenditure has supported the key objectives of the charity. YCYH’s principal source of income is from payment for camp fees. We also receive a number of donations from individuals and trusts which enable us to subsidise ours fees to make the holidays accessible to all regardless of their circumstances. We would like to thank everyone who has contributed to the work of YCYH in the last year. - Investment policy and objectives including any ethical investment policy adopted. ## **Other optional information** None ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Anthony Peter Dean Dianne Gamble_ **Full name(s)** Anthony Peter Dean Dianne Elizabeth Gamble **Position (eg secretary, chair, etc)**[Chair ] Secretary **Date** 03/06/2025 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of York Christian Youth Holidays On accounts for the yoar ended 31 December 2024 Charity no (if any) 1186934 Set out on pagos I report to the trustees on my examination of the accounts of the above tharity (Ihe Twsf) for the year ended 3111212024 Responslbllltles and As the tharity trustees of the Trust. you are responsible for the preparation basis of roport of the accounts in accordance with the requirements of the Charits'es Act 2011 (Ihe Acr). I report in respect of my examinalion of the Trust's accounts carried OLrt under section 145 of the 2011 Ac* and in carrying OLrt my examination, I have followed the applicable Directions given by the Charity Commission uTrJer section 145(5)(b) of the Act I have completed my examination. I confimi that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in. any matenal respect.. accounting records were not kept in acurdanc8 With section 130 of the Act or the ac(x)unts do not accord wth the accounting records Indopgndent examlner's statsm•nt I have no concems and have come across no other matters in connection wrth the examinath)n to which attentson should be drawn in order to enable a proper understanding of ts accounts to be reathed. Signed: Dat•: 2118r2025 Name: Adrian Fuller Relevant professional BSC qualification{s) or body (it any): Address: 19, Bilsdale Cbse, York, Y030 5 IER October 2018 |**Notes**|**YORK CHRISTIA**|**N**|**YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACC**|**YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACC**|**OUNT**|**OUNT**| |---|---|---|---|---|---|---| |||**F**|**OR THE YEAR ENDED 31 DECEMBER 2024**|||| |||||||| ||||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|| ||||||**2024**|**2023**| |||||||| |2
Gifts/Donations
3
Whithaugh Park Fees & Activities
4
Inland Revenue Gift Aid Tax Reclaim/Oth
**Receipts**|er Income||3,350
33,277
203|2,080
-
-|5,430
33,277
203|842
28,286
-| |**Total Receipts**|||**36,830**
**£**|**2,080**
**£**|**38,910**
**£**|**29,128**| |||||||| |5
Whithaugh Park Expenditure
6
Office/Organisational Costs
7
Asset Purchases
**Payments**|||35,727
1,528
1,598|1,764
-
-|37,491
1,528
1,598|35,686
1,563
-| |**Total Payments**|||**38,853**
**£**|**1,764**
**£**|**40,617**
**£**|**37,249**
**£**| |||||||| |**Transfers between Funds**
**Year Start Balance (Lloyds Funds Brought Forward)**
**Year Start Balance (ActiveFunds Brought Forward)**
**Year Start Balance (Cash Funds Brought Forward)**
**Excess of payments over Receipts / Receipts over Payments**|||(2,024)
-
7,397
-|316
-
4,512
-
-|(1,707.51)
-
11,908.82
-
-|(8,121)
-
20,030
-
-| |**Year End Balances Carried Forward**|||**5,373**
**£**|**4,828**
**£**|**10,201.31**
**£**|**11,909**
**£**| ## **YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES** ## **FOR THE YEAR ENDED 31 DECEMBER 2024** ||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**| |---|---|---|---|---| ||||**2024**|**2023**| |||||| |Active Funds
**Cash Funds at end of year**
Lloyds Funds
Cash|5,373
-
-|4,828
-
-|10,201
-
-|11,909
-
-| |**Total Cash Funds**|**5,373**
**£**|**4,828**
**£**|**10,201**
**£**|**11,909**
**£**| |||||| ||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|| ||||**2024**|**2023**| |||||| |Whittaugh Park Deposit 2025 (2024)
**Other Monetary Assets**
Camp Fees Owed 2024 (2023)
Gift Aid due for donations 2024 (2023)|694
494
-|-
-
-|694
494
-|660
345
335| |**Totals**|**1,187**
**£**|**-**
**£**|**1,187**
**£**|**1,340**
**£**| |||||| ||**Funds**
**Unrestricted**|**Restricted Fund**|**Total Funds**|| ||||**2024**|**2023**| |||||| |Camp deposits paid in advance 2025 (2024)
**Liabilities**|-|-|-|-| |**Totals**|**-**
**£**|**-**
**£**|**-**
**£**|**-**
**£**| **Approved by the Trustees on Andrew Hindle** **Trustee and Treasurer** 1 **Notes to the accounts for the year ended 31 December 2024** **1. Accounting Policy: The accounts have been prepared on the receipts and payments basis. All payments are from unrestricted funds except for payments made from restricted funds which support children attending camp where finance is a significant barrier to attend.** |**RECEIPTS**|**Funds**
**Unrestricted**|**Restricted Fund**|1,350.16
600
80.00
242
3,600.00
-
400.00
-
**5,430.16**
**842**
15,938.30
13,730
1,470.00
510
520.00
625
-
-
4,860.00
4,425
145.00
-
-
-
-
-
-
-
-
-
-
-
1,630.00
1,965
-
-
**_24,563_**
**_21,255_**
5,813.00
4,676
149.00
-
240.00
105
-
-
2,108.00
2,250
-
-
-
-
-
-
-
-
-
-
-
-
**_8,310.00_**
**_7,031_**
300.00
-
-
-
-
-
**_300.00_**
**_-_**
103.40
-
-
-
-
-
**_103.40_**
**_-_**
**33,277**
**28,286**
**Total Funds**
**2024**
**2023**|1,350.16
600
80.00
242
3,600.00
-
400.00
-
**5,430.16**
**842**
15,938.30
13,730
1,470.00
510
520.00
625
-
-
4,860.00
4,425
145.00
-
-
-
-
-
-
-
-
-
-
-
1,630.00
1,965
-
-
**_24,563_**
**_21,255_**
5,813.00
4,676
149.00
-
240.00
105
-
-
2,108.00
2,250
-
-
-
-
-
-
-
-
-
-
-
-
**_8,310.00_**
**_7,031_**
300.00
-
-
-
-
-
**_300.00_**
**_-_**
103.40
-
-
-
-
-
**_103.40_**
**_-_**
**33,277**
**28,286**
**Total Funds**
**2024**
**2023**|| |---|---|---|---|---|---| ||||**2024**||**Movement**| ||||||| |**2. Gifts and Donations**
a) Individuals (Gift Aided)
b) Individuals (Not Gift Aided)
c) Charitable Trusts
d) Churches
**Subtotals**|1,350
-
1,600
400
**3,350**|-
80
2,000
-
**2,080**|1,350.16
80.00
3,600.00
400.00
**5,430.16**||751
(162)
3,600
400
**4,589**| ||||||| |**3. Whithaugh Park 2024 (2023) Fees**
**XPLoRE 1/XPLORE**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students - Special fund transfer
l) Taskforce
m)Taskforce - Special fund transfer|15,938
1,470
520
-
4,860
145
-
-
-
-
-
1,630
-|-
-
-
-
-
-
-
-
-
-
-
-
-|15,938.30
1,470.00
520.00
-
4,860.00
145.00
-
-
-
-
-
1,630.00
-||2,209
960
(105)
-
435
145
-
-
-
-
-
(335)
-| |**_Subtotal_**|**_24,563_**|**_-_**|**_24,563_**||**_3,309_**| |**XCiTE 1**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k)Students - Special fund transfer|5,813
149
240
-
2,108
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|5,813.00
149.00
240.00
-
2,108.00
-
-
-
-
-
-||1,137
149
135
-
(142)
-
-
-
-
-
-| |**_Subtotal_**|**_8,310.00_**|**_-_**|**_8,310.00_**||**_1,279_**| |**Outstanding/Advanced Fees**
a) Outstanding Fees For Previous Year
b) Advanced Fees For Following Year
c)Overpayments|300
-
-|-
-
-|300.00
-
-||300
-
-| |**_Subtotal_**|**_300_**|**_-_**|**_300.00_**||**_300_**| ||||||| |**3b. Whithaugh Park Activities & Additional Income**
a) Craft/Coffee Shop
b) Bookstall
c)Other|103
-
-|-
-
-|103.40
-
-||103
-
-| |**_Subtotal_**|**_103_**|**_-_**|**_103.40_**||**_103_**| ||||||| |**Subtotals**|**33,277**|**-**|**33,277**||**4,991**| ||||||| |**4. Inland Revenue Gift Aid Tax Reclaim/Other Income**
a) Tax Claim 2023
b) Tax Claim 2022
d)Other|-
203
-|-
-
-|-
203
-|-
-
-|-
203
-| |**Subtotals**|**203**|**-**|**203**|**-**|**203**| ||||||| |**Total Receipts**|**36,830**
**2,080**||**38,910**
**29,128**||**9,783**| 2 |**PAYMENTS**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**| |---|---|---|---|---| ||||**2024**|**2023**| |||||| |**5a. Whithaugh Park 2024 (2023) Expenditure**
a-1) Rock UK (Accommodation)
b) Fee Refunds/Cancellation/Bounced Cheques
c) Advertising
d) Catering
e) Rock UK (Centre Activites and Swimming)
f) Craft
g) Laser Quest
h) Ten Pin Bowling
i) Trampolining
j) Paint Balling
k) Golf
l) Bouncy Castles
m) Silent Disco
n) Car park
o) Coach
p) Petrol/Diesel
q) Van/Minibus hire
r) Insurance
s) Bookstall
t) Activity Equipment & Materials
u) First Aid
v) Prizes and gifts
w) Other
x) Restricted Fund
y) Overpayment/Refunds
z) Active Network Fees|16,302
-
-
4,713
6,614
114
-
373
418
520
-
-
197
-
3,490
222
278
-
-
247
9
125
-
-
-
2,105|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,764
-
-|16,302.00
-
-
4,712.69
6,614.07
114.15
-
372.75
418.25
520.00
-
-
197.00
-
3,490.00
222.44
278.40
-
-
246.93
8.97
125.00
-
1,764.00
-
2,104.81|13,452
274
-
3,874
8,724
289
-
394
438
840
-
-
180
-
3,400
468
220
-
-
380
8
129
-
510
-
1,771| |**Subtotal**|**35,727**|**1,764**|**37,491.46**|**35,351**| |**5b. Whithaugh Park Deposits**
a) 2024 Deposits
b)2025 Deposits|-
-|-
-|-
-|335
-| |**_Subtotal_**|**-**|**-**|**-**|**335**| |||||| |**Subtotals**|**35,727**|**1,764**|**37,491.46**|**35,686**| |||||| |**6. Office/Organisational Costs**
a) Insurance
b) Disclosure Service-CCPAS
c) PayPal Fees
d) Training
e) Mailing
f) Photocopying/Stationary
g) Website
h) Telephone
i) Publicity
h) Other
i) Equipment|840
372
-
31
-
-
10
200
-
11
63|-
-
-
-
-
-
-
-
-
-
-|840.49
372.36
-
31.20
-
-
9.59
200.39
-
11.00
63.25|868
390
-
-
-
-
10
267
22
-
6| |**Subtotals**|**1,528**|**-**|**1,528.28**|**1,563**| |||||| |**7. Asset Purchases**
a) IT Equipment
b) Marquee
c) Other|399
1,199
-|-
-
-|399.00
1,198.67
-|-
-
-| |**Subtotals**|**1,598**|**-**|**1,597.67**|**-**| |||||| |**Total Payments**|**38,853**|**1,764**|**40,617.41**|**37,249**| 3