## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2022 **To** 31 12 2022
## Reference and administration details
**Charity name** York Christian Youth Holidays
**Other names charity is known by** YCYH
**Registered charity number (if any)** 1186934
**Charity's principal address**
35 Bramley Garth
York Postcode YO31 0NG
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TonyBower|Chairman|||
||Anthony Peter
Dean||||
||Dianne Elizabeth
Gamble|Secretary|||
||Andrew Hindle|Treasurer|||
||Helen Atkinson||||
||Patrick Willis||Retired 05/12/2022||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of advisor**
**Name**
**Address**|||
|**Independent Examiner**|Mr R W Woolley
FCA|35, Eastfield Lane, Dunnington, York, YO19 5ND|
|**Bank**|Lloyds Bank|2, Pavement, York, YO1 9LB|
||||
## **Name of chief executive or names of senior staff members (Optional information)**
**Structure, governance and management**
1
## **Description of the charity’s trusts**
Type of governing document
CIO Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO Foundation
- (eg. trust, association, company)
Trustee selection methods
Appointed by Trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures adopted for the induction and training of trustees.
- The charity’s organisational structure and any wider network with which the charity works.
Trustees are selected who have sympathy with the aims and objectives of YCYH.
Trustees meet regularly to oversee the organisation of the YCYH annual holiday at Whithaugh Park. The details of the holiday are managed by a team of carefully selected volunteers,
We have a good relationship with Rock UK who own the park.
- We are passionate about the care of the young people in our trust and operate a Child Protection Policy that is updated annually.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
## **Objectives and activities**
To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith.
**Summary of the objects of the charity set out in its governing document**
A 6 day holiday during summer for 11-16 year olds; A 5 day holiday during summer for 8-11 year olds;
**Summary of the main activities in relation to these objects**
## **Additional details of objectives and activities (Optional information)**
2
YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events.
You **may choose** to include further statements, where relevant, about:
- Policy on grantmaking
- Policy programme related investment
We have a large team of enthusiastic volunteers involved in all our activities. They are carefully vetted, trained and supported in their work with the young people and our benefit significantly from the mentoring and enabling which is a key part of our organisation.
- Contribution made by Volunteers
## Achievements and performance
YCYH ran 2 holiday camps in the summer: A 6 day camp for young people aged 11 to 16; A 5 day camp for young people aged 8 to 11;
**Summary of the main** A 6 day camp for young people aged 11 to 16; **achievements of the charity** A 5 day camp for young people aged 8 to 11; **during the year** These involved a wide range of fun activities, for example, mini Olympics; ten pin bowling; kayaking; games and crafts. There was also Christian teaching and the opportunity for young people to ask questions about a wide range of topics, and think about their own faith and relationship with Jesus.
The feedback from both the young people and leaders was very positive and the trustees were delighted with how the holidays had gone.
## **Financial review**
The Charity Trustees agreed that the charity should aim to have reserves **Brief statement of the** of at least £10,000 in order to meet all of its liabilities. **charity’s policy on reserves**
3
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- The charity’s principal sources of funds (including any fundraising).
YCYH’s principal source of income is from payment for camp fees. We also receive a number of donations from individuals and trusts which enable us to subsidise ours fees to make the holidays accessible to all regardless of their circumstances.
We would like to thank everyone who has contributed to the work of YCYH in the last year.
- How expenditure has supported the key objectives of the charity.
- Investment policy and objectives including any ethical investment policy adopted.
## **Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg secretary,**
**chair, etc) **|_Tony Bower_
|_Helen Atkinson_|
|---|---|---|
||Tony Bower
|Helen Atkinson|
||
Chair|Trustee|
**Date** 12-06-2023
4
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK CHRISTIAN YOUTH HOLIDAYS**
I report to the trustees on my examination of the accounts of York Christian Youth Holidays (“the charity”) for the year ended 31 December 2022.
This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## _R W Woolley_
Robert W Woolley BA(Hons), BFP, FCA, DChA 35 Eastfield Lane Dunnington YORK YO19 5ND
11 October 2023
5
|**Notes**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2022**
**2021**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2022**
**2021**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2022**
**2021**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2022**
**2021**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2022**
**2021**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2022**
**2021**|
|---|---|---|---|---|---|---|
|||**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Unrestricted**
**Restricted Fund**
**Funds**|||||
||||||||
||||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||||**2022**|**2021**|
||||||||
|2
Gifts/Donations
3
Whithaugh Park Fees & Activities
4
Regenerate
5
Reboot
6
Inland Revenue Gift Aid Tax Reclaim/Other Income
**Receipts**|||860
25,483
-
-
891|748
-
-
-
-|1,608
25,483
-
-
891|4,290
-
-
1,800
-|
|**Total Receipts**|||**27,234**
**£**|**748**
**£**|**27,982**
**£**|**6,090**
**£**|
||||||||
|7
Whithaugh Park Expenditure
8
Regenerate
9
Reboot
10
Office/Organisational Costs
11
Asset Purchases
12
Gifts
**Payments**|||28,522
-
-
1,488
-
-|1,338
-
-
-
-
-|29,860
-
-
1,488
-
-|1,271
-
2,088
1,068
-
1,000|
|**Total Payments**|||**30,010**
**£**|**1,338**
**£**|**31,348**
**£**|**5,427**
**£**|
||||||||
|**Year Start Balance (ActiveFunds Brought Forward)**
**Year Start Balance (Lloyds Funds Brought Forward)**
**Excess of payments over Receipts / Receipts over Payments**
**Year Start Balance (Cash Funds Brought Forward)**|||(2,776)
12,484
540
-|(590)
10,372
-
-|(3,366)
22,856
540
-|663
22,715
18
-|
|**Year End Balances Carried Forward**|||**10,248**
**£**|**9,782**
**£**|**20,030**
**£**|**23,396**
**£**|
## **YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2022**
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2022**|**2021**|
||||||
|Active Funds
**Cash Funds at end of year**
Lloyds Funds
Cash|10,248
-
-|9,782
-
-|20,030
-
-|22,856
540
-|
|**Total Cash Funds**|**10,248**
**£**|**9,782**
**£**|**20,030**
**£**|**23,396**
**£**|
||||||
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||**2022**|**2021**|
||||||
|Whittaugh Park Deposit 2023 (2022)
**Other Monetary Assets**
Camp Fees Owed 2020 (2019)
Gift Aid due for donations 2021 (2020)|-
195
-|-
-
-|-
195
-|-
263
-|
|**Totals**|**195**
**£**|**-**
**£**|**195**
**£**|**263**
**£**|
||||||
||**Funds**
**Unrestricted**|**Restricted Fund**|**Total Funds**||
||||**2022**|**2021**|
||||||
|Camp deposits paid in advance 2022 (2021)
**Liabilities**|60|-|60|1,608|
|**Totals**|**60**
**£**|**-**
**£**|**60**
**£**|**1,608**
**£**|
**Approved by the Trustees on Andrew Hindle**
**Trustee and Treasurer**
6
## **Notes to the accounts for the year ended 31 December 2022**
## **1. Accounting Policy: The accounts have been prepared on the receipts and payments basis.**
|**RECEIPTS**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2022**|**2021**|
||||||
|**2. Gifts and Donations**
a) Individuals (Gift Aided)
b) Individuals (Not Gift Aided)
c) Charitable Trusts
d) Churches|780
-
-
80|-
240
508
-|780
240
508
80|1,050
2,240
1,000
-|
|**Subtotals**|**860**|**748**|**1,608**|**4,290**|
||||||
|**3a. Whithaugh Park 2022 (2019) Fees**
**XPLoRE 1/XPLORE**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students - Special fund transfer
l) Taskforce
m) Taskforce-Special fund transfer|11,735
830
355
-
3,340
-
-
-
-
-
-
2,430
-|-
-
-
-
-
-
-
-
-
-
-
-
-|11,735
830
355
-
3,340
-
-
-
-
-
-
2,430
-|-
-
-
-
-
-
-
-
-
-
-
-
-|
|
**_Subtotal_**|**_18,690_**|**_-_**|**_18,690_**|**_-_**|
|**XCiTE 1**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students-Special fund transfer|4,505
208
105
-
1,675
300
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|4,505
208
105
-
1,675
300
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|
|
**_Subtotal_**|**_6,793_**|**_-_**|**_6,793_**|**_-_**|
|**XCiTE 2**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students-Special fund transfer|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_-_**|
|**Outstanding/Advanced Fees**
a) Outstanding Fees For Previous Year
b) Advanced Fees For Following Year
c) Overpayments|-
-
-|-
-
-|-
-
-|-
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_-_**|
||||||
|**3b. Whithaugh Park Activities & Additional Income**
a) Campers Activities - additional income (XPLoRE)
b) Campers Activities - Zipwire (XPLoRE)
c) Campers Activities - additional income (XPLoRE - Special Fund)
d) Craft/Coffee Shop
e) Bookstall
f) Other|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_-_**|
||||||
|**Subtotals**|**25,483**|**-**|**25,483**|**-**|
||||||
|**4. Regenerate**
a) Camper Fees
b) Taskforce Fees
c) Leader Fees
d) Foodstall Income
e) Regenerate Fees in advance
f) Regenerate Fees in arrears|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|
|
**Subtotals**|**-**|**-**|**-**|**-**|
||||||
|**5. Reboot**
a) Camper Fees
b) Taskforce Fees
c) Leader Fees
d) Foodstall Income
e) Reboot Fees in advance
f) Reboot Fees in arrears|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|1,540
100
10
150
-
-|
|
**Subtotals**|**-**|**-**|**-**|**1,800**|
6
|**RECEIPTS Continued**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2022**|**2021**|
||||||
|**6. Inland Revenue Gift Aid Tax Reclaim/Other Income**
a) Tax Claim 2022
b) Tax Claim 2021
c) Tax Claim 2020
d) Other|-
264
627
-|-
-
-
-|-
264
627
-|-
-
-
-|
|
**Subtotals**|**891**|**-**|**891**|**-**|
|**Total Receipts**|**27,234**
**748**||**27,982**
**6,090**||
|**PAYMENTS**|||||
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||**2022**|**2021**|
||||||
|**7a. Whithaugh Park 2022 (2021) Expenditure**
a-1) Rock UK (Accommodation)
b) Fee Refunds/Cancellation/Bounced Cheques
c) Advertising
d) Catering
e) Rock UK (Centre Activites and Lifeguarding)
f) Craft
g) Laser Quest
h) Ten Pin Bowling
i) Trampolining
j) Paint Balling
k) Golf
l) Bouncy Castles
m) Car park
n) Coach
o) Petrol/Diesel
p) Van/Minibus hire
q Insurance
r) Bookstall
s) Equipment
y) First Aid
u) Prizes and gifts
v) Other
w) Restricted Fund/Jim McNaughton Fund
x) Overpayment/Refunds
y) Active Network Fees|12,250
694
-
4,129
4,125
-
179
390
199
525
-
-
2
3,210
602
272
-
-
632
198
-
-
-
-
1,115|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,338
-
-|12,250
694
-
4,129
4,125
-
179
390
199
525
-
-
2
3,210
602
272
-
-
632
198
-
-
1,338
-
1,115|-
1,271
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|
**Subtotal**|**28,522**|**1,338**|**29,860**|**1,271**|
|**7b. Whithaugh Park Deposits**
a) 2021 Deposits
b) 2023 Deposits|-
-|-
-|-
-|-
-|
|
**_Subtotal_**|**-**|**-**|**-**|**-**|
|**Subtotals**|**28,522**|**1,338**|**29,860**|**1,271**|
||||||
|**8. Regenerate**
a) Catering
b) Venue Hire
c) Fees Refund
d) Speaker Costs
e) Activity Costs 2021
f) Active Network Fees|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|
|**Subtotals**|**-**|**-**|**-**|**-**|
||||||
|**9. Reboot**
a) Catering
b) Venue Hire
c) Fees Refund
d) Speaker Costs
e) Activity Costs 2021
f) Active Network Fees|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|-
1,070
40
27
846
105|
|**Subtotals**|**-**|**-**|**-**|**2,088**|
||||||
|**10. Office/Organisational Costs**
a) Insurance
b) Disclosure Service-CCPAS
c) PayPal / Active Network Fees
d) Training
e) Mailing
f) Photocopying/Stationary
g) Website
h) Telephone
i) Publicity
h) Other
i) Equipment|836
390
-
-
-
-
6
256
-
-
-|-
-
-
-
-
-
-
-
-
-
-|836
390
-
-
-
-
6
256
-
-
-|668
141
18
-
-
-
-
241
-
-
-|
|**Subtotals**|**1,488**|**-**|**1,488**|**1,068**|
||||||
|**11. Asset Purchases**
a) PA system
b) Other|-
-|-
-|-
-|-
-|
|**Subtotals**|**-**|**-**|**-**|**-**|
||||||
|**12. Gifts**
a) Gifts to other organisations|-|-|-|1,000|
|**Subtotals**|**-**|**-**|**-**|**1,000**|
||||||
|**Total Payments**|**30,010**|**1,338**|**31,348**|**5,427**|
7