||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From **|Period start date|||**To**|Period end date|||
|||Day
01|Month
01|Year
2021||Day
31|Month
12|Year
2021|
## Reference and administration details
## **Charity name** York Christian Youth Holidays
**Other names charity is known by** YCYH
**Registered charity number (if any)** 1186934
**Charity's principal address**
35 Bramley Garth
York
**Postcode YO31 0NG**
## **Names of the charity trustees who manage the charity**
|1
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TonyBower|Chairman|||
||Anthony Peter
Dean||||
||Dianne Elizabeth
Gamble|Secretary|||
||Andrew Hindle|Treasurer|||
||Helen Atkinson||||
||Patrick Willis||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of advisor**
**Name**
**Address**|||
|**Independent Examiner**|Mr R W Woolley
FCA|35, Eastfield Lane, Dunnington, York, YO19 5ND|
|**Bank**|Lloyds Bank|2, Pavement, York, YO1 9LB|
||||
## **Name of chief executive or names of senior staff members (Optional information)**
**Structure, governance and management**
**TAR**
**April 2017**
1
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Appointed by Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Trustees are selected who have sympathy with the aims and objectives of YCYH.
You **may choose** to include additional information, where relevant, about:
- 2 Committee meetings are held each year.
- • Policies and procedures adopted for the induction and Annual holiday organised by YCYH uses Whithaugh Park, which is owned training of trustees. by Rock UK.
- The charity’s organisational structure and any wider YCYH operates a Child Protection Policy that is updated annually.
- network with which the charity works.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
## **Objectives and activities**
To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith.
**Summary of the objects of the charity set out in its governing document**
2 weeklong holiday during summer for 11-16 year olds; 3 five-day holidays during summer for 8 – 11 year olds; **Summary of the main** ReGenerate youth weekend for 11-16 year olds; **activities in relation to these objects**
## **Additional details of objectives and activities (Optional information)**
**TAR**
**April 2017**
2
You **may choose** to include further statements, where relevant, about:
- Policy on grantmaking
- Policy programme related investment
YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events. Volunteers are involved in all our activities, including more than 100 participating as leaders on our holiday weeks.
Volunteers also help to organise and run our ReGenerate weekend.
- Contribution made by Volunteers
## Achievements and performance
**Summary of the main achievements of the charity during the year**
As a result of the global pandemic and Covid restrictions and concerns, YCYH was unable to run the usual summer residential camps at Rock UK’s Whithaugh Park site.
Instead YCYH ran two-day festival in August 2021, called ReBoot, on a farm just outside York. This event was aimed at young people aged between 11-16, with 39 young people attending, supported by a team of 17- to 19-year-old junior leaders (Taskforce), and 26 volunteer leaders. In addition, the event was supported by staff from Rock UK and Ace Active Ministries, who ran activities for the young people attending. In total in the region of 80 people attend the event.
The theme for the festival was ReBoot, with the aim to encourage young people to ‘ReBoot’ their walks with God after the lifting of Covid Restrictions.
## **Financial review**
**Brief statement of the charity’s policy on reserves**
The Charity Trustees agreed that the charity should aim to have reserves of at least £10,000 in order to meet all of its liabilities.
**TAR**
**April 2017**
3
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- The charity’s principal sources of funds (including any fundraising).
YCYH’s principal source of income is from payment for camp fees. However we rely upon single donors/regular givers and gifts from trusts to ensure that we can subsidise fees to make the holidays accessible to all regardless of their circumstance. We would like to thank everyone who has donated to support the work of YCYH in the last year.
- How expenditure has supported the key objectives of the charity.
- Investment policy and objectives including any ethical investment policy adopted.
## **Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _[Tony Bower ] Dianne Gamble_ **Full name(s)** Tony Bower Dianne Elizabeth Gamble **Position (eg secretary, chair, etc)**[Chair ] Secretary
**Date** 18/10/2022
**TAR**
**April 2017**
4
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK CHRISTIAN YOUTH HOLIDAYS**
I report to the trustees on my examination of the accounts of York Christian Youth Holidays (“the charity”) for the year ended 31 December 2021.
This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## _R W Woolley_
Robert W Woolley BA(Hons), BFP, FCA, DChA 35 Eastfield Lane Dunnington YORK YO19 5ND
29 October 2022
5
|**Notes**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2021**
**2020**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2021**
**2020**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2021**
**2020**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2021**
**2020**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2021**
**2020**|**YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Total Funds**
**Funds**
**2021**
**2020**|
|---|---|---|---|---|---|---|
|||**FOR THE YEAR ENDED 31 DECEMBER 2021**
**Unrestricted**
**Restricted Fund**
**Funds**|||||
||||||||
||||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||||**2021**|**2020**|
||||||||
|2
Gifts/Donations
3
Whithaugh Park Fees & Activities
4
Regenerate
5
Reboot
6
Inland Revenue Gift Aid Tax Reclaim/Other Income
**Receipts**|||4,050
-
-
1,800
-|240
-
-
-
-|4,290
-
-
1,800
-|6,055
11,609
2,245
-
488|
|**Total Receipts**|||**5,850**
**£**|**240**
**£**|**6,090**
**£**|**20,397**
**£**|
||||||||
|7
Whithaugh Park Expenditure
8
Regenerate
9
Reboot
10
Office/Organisational Costs
11
Asset Purchases
12
Gifts
**Payments**|||1,271
-
2,088
1,069
-
1,000|-
-
-
-
-
-|1,271
-
2,088
1,069
-
1,000|16,140
2,773
-
1,673
-
-|
|**Total Payments**|||**5,427**
**£**|**-**
**£**|**5,427**
**£**|**20,586**
**£**|
||||||||
|**Year Start Balance (Cash Funds Brought Forward)**
**Year Start Balance (ActiveFunds Brought Forward)**
**Year Start Balance (Lloyds Funds Brought Forward)**
**Excess of payments over Receipts / Receipts over Payments**|||423
12,583
18
-|240
10,132
-
-|663
22,715
18
-|(189)
22,922
-
-|
|**Year End Balances Carried Forward**|||**13,024**
**£**|**10,372**
**£**|**23,396**
**£**|**22,733**
**£**|
## **YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2021**|**2020**|
||||||
|Active Funds
**Cash Funds at end of year**
Lloyds Funds
Cash Float|12,484
540
-|10,372
-
-|22,856.08
539.64
-|22,715
18
-|
|**Total Cash Funds**|**13,024**
**£**|**10,372**
**£**|**23,396**
**£**|**22,733**
**£**|
||||||
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||**2021**|**2020**|
||||||
|Whittaugh Park Deposit 2021 (2020)
**Other Monetary Assets**
Camp Fees Owed 2020 (2019)
Gift Aid due for donations 2021 (2020)|-
263
-|-
-
-|-
263
-|-
632
-|
|**Totals**|**263**
**£**|**-**
**£**|**263**
**£**|**632**
**£**|
||||||
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||**2021**|**2020**|
||||||
|Camp deposits paid in advance 2021 (2020)
**Liabilities**|1,608|-|1,608|2,857|
|**Totals**|**1,608**
**£**|**-**
**£**|**1,608**
**£**
**#**|**2,857**
**£**|
**Approved by the Trustees on 18th October 2022 Andrew Hindle**
**Trustee and Treasurer**
6
## **Notes to the accounts for the year ended 31 December 2021**
## **1. Accounting Policy: The accounts have been prepared on the receipts and payments basis.**
|**RECEIPTS**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2021**|**2020**|
||||||
|**2. Gifts and Donations**
a) Individuals (Gift Aided)
b) Individuals (Not Gift Aided)
c) Charitable Trusts|1,050
2,000
1,000|-
240
-|1,050
2,240
1,000|2,529
1,526
2,000|
|**Subtotals**|**4,050**|**240**|**4,290**|**6,055**|
||||||
|**3a. Whithaugh Park 2020 (2019) Fees**
**XPLoRE 1/XPLORE**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students - Special fund transfer
l) Taskforce
m) Taskforce-Special fund transfer|-
-
-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-|5,465
-
-
-
-
-
-
-
-
-
-
1,365
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_6,830_**|
|**XCiTE 1**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students-Special fund transfer|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|3,120
-
-
-
-
-
-
-
-
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_3,120_**|
|**XCiTE 2**
a) Campers
b) Campers - Special fund transfer
c) Caterers
d) Caterers - Special fund transfer
e) Leaders
f) Leaders - Special fund transfer
g) Leaders - Young Children
h) Pastoral
i) Pastoral - Special fund transfer
j) Students
k) Students-Special fund transfer|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-|1,260
-
-
-
-
-
-
-
-
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_1,260_**|
|**Outstanding/Advanced Fees**
a) Outstanding Fees For Previous Year
b) Advanced Fees For Following Year
c) Overpayments|-
-
-|-
-
-|-
-
-|400
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_400_**|
||||||
|**3b. Whithaugh Park Activities & Additional Income**
a) Campers Activities - additional income (XPLoRE)
b) Campers Activities - Zipwire (XPLoRE)
c) Campers Activities - additional income (XPLoRE - Special Fund)
d) Craft/Coffee Shop
e) Bookstall
f) Other|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|
|
**_Subtotal_**|**_-_**|**_-_**|**_-_**|**_-_**|
||||||
|**Subtotals**|**-**|**-**|**-**|**11,610**|
||||||
|**4. Regenerate**
a) Camper Fees
b) Taskforce Fees
c) Leader Fees
d) Foodstall Income
e) Regenerate Fees in advance
f) Regenerate Fees in arrears|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|1,745
170
330
-
-
-|
|
**Subtotals**|**-**|**-**|**-**|**2,245**|
||||||
|**5. Reboot**
a) Camper Fees
b) Taskforce Fees
c) Leader Fees
d) Foodstall Income
e) Reboot Fees in advance
f) Reboot Fees in arrears|1,540
100
10
150
-
-|-
-
-
-
-
-|1,540
100
10
150
-
-|-
-
-
-
-
-|
|
**Subtotals**|**1,800**|**-**|**1,800**|**-**|
6
|**RECEIPTS Continued**|**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
||||**2021**|**2020**|
||||||
|**6. Inland Revenue Gift Aid Tax Reclaim/Other Income**
a) Tax Claim 2021
b) Tax Claim 2020
c) Other|-
-
-|-
-
-|-
-
-|303
-
185|
|
**Subtotals**|**-**|**-**|**-**|**488**|
|**Total Receipts**|**5,850**
**240**||**6,090**
**20,397**||
|**PAYMENTS**|||||
||**Unrestricted**
**Funds**|**Restricted Fund**|**Total Funds**||
||||**2021**|**2020**|
||||||
|**7a. Whithaugh Park 2020 (2019) Expenditure**
a-1) Rock UK (Accommodation)
b) Fee Refunds/Cancellation/Bounced Cheques
c) Advertising
d) Catering
e) Rock UK (Centre Activites and Lifeguarding)
f) Craft
g) Laser Quest
h) Ten Pin Bowling
i) Trampolining
j) Paint Balling
k) Golf
l) Bouncy Castles
m) Car park
n) Coach
o) Petrol/Diesel
p) Van/Minibus hire
q Insurance
r) Bookstall
s) Equipment
y) First Aid
u) Prizes and gifts
v) Other
w) Restricted Fund/Jim McNaughton Fund
x) Overpayment/Refunds
y) Active Network Fees|-
1,271
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|-
1,271
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|4,000
8,078
-
-
-
-
-
-
-
-
-
-
-
-
-
3,029
-
-
-
-
-
-
-
-
1,033|
|
**Subtotal**|**1,271**|**-**|**1,271**|**16,140**|
|**7b. Whithaugh Park Deposits**
a) 2021 Deposits
b) 2022 Deposits|-
-|-
-|-
-|-
-|
|
**_Subtotal_**|**-**|**-**|**-**|**-**|
|**Subtotals**|**1,271**|**-**|**1,271**|**16,140**|
||||||
|**8. Regenerate**
a) Catering
b) Venue Hire
c) Fees Refund
d) Speaker Costs
e) Activity Costs 2021
f) Active Network Fees|-
-
-
-
-
-|-
-
-
-
-
-|-
-
-
-
-
-|368
1,320
20
75
864
127|
|**Subtotals**|**-**|**-**|**-**|**2,773**|
||||||
|**9. Reboot**
a) Catering
b) Venue Hire
c) Fees Refund
d) Speaker Costs
e) Activity Costs 2021
f) Active Network Fees|-
1,070
40
27
846
105|-
-
-
-
-
-|-
1,070
40
27
846
105|-
-
-
-
-
-|
|**Subtotals**|**2,088**|**-**|**2,088**|**-**|
||||||
|**10. Office/Organisational Costs**
a) Insurance
b) Disclosure Service-CCPAS
c) PayPal / Active Network Fees
d) Training
e) Mailing
f) Photocopying/Stationary
g) Website
h) Telephone
i) Publicity
h) Other
i) Equipment|668
141
18
-
-
-
-
241
-
-
-|-
-
-
-
-
-
-
-
-
-
-|668
141
18
-
-
-
-
241
-
-
-|984
141
76
50
-
-
185
237
-
-
-|
|**Subtotals**|**1,069**|**-**|**1,069**|**1,673**|
||||||
|**11. Asset Purchases**
a) PA system
b) Other|-
-|-
-|-
-|-
-|
|**Subtotals**|**-**|**-**|**-**|**-**|
||||||
|**12. Gifts**
a) Gifts to other organisations|1,000|-|1,000|-|
|**Subtotals**|**1,000**|**-**|**1,000**|**-**|
||||||
|**Total Payments**|**5,427**|**-**|**5,427**|**20,586**|
7