## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 APRIL 2023 **To** 31 MARCH 2024
## Section A Reference and administration details
**Charity name** MALAY ASSOCIATION UNITED KINGDOM **Other names charity is known by Registered charity number (if any)** 1186880 **Charity's principal address** 50 TEMPLETON AVENUE
**Postcode E4 6SP**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Khairul Azaham
Samad||||
||Azam Shah
Hanipah||||
||Tsar Carew||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
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|**Name of chief executive**|**or names of senior staff members (Optional information)**||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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**Summary of the objects of the charity set out in its governing document**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The relief of financial hardship by providing individuals in need with temporary financial assistance in the form of a donation. The advancement of the education of the public in the Malay culture, history and language.
The association has outlined a comprehensive annual plan that encompasses a diverse range of activities, reflecting its commitment to community welfare, social connection, cultural enrichment, and fundraising initiatives.
## 1. **Financial Assistance to Individuals in Need:**
- The association commits to providing financial assistance to individuals facing challenges, embodying its dedication to supporting community members during times of need.
## 2. **Social Visits and Food Parcels for Senior Citizens:**
- A key focus of the association's yearly plan involves organizing social visits to senior citizens, coupled with the distribution of food parcels. This initiative aims to address the unique needs of the elderly and foster a sense of community care.
## 3. **Fundraising Events:**
- The association has planned a series of diverse fundraising events throughout the year. These include the Summer Fete, Food Market, Pop-Up Restaurant, and Charity Dinner. These events not only generate crucial funds but also provide engaging opportunities for community members to come together in support of common causes.
## 4. **Sports Games and Events:**
- Promoting an active and healthy lifestyle, the association has scheduled sports games and events such as Hiking, Cycling, and Charity Golf. These activities aim to encourage physical well-being while fostering a sense of camaraderie and community spirit.
## 5. **Malay Language, Cooking, and Cultural Classes:**
- The association is dedicated to preserving cultural heritage and promoting cross-cultural understanding through educational initiatives. Malay Language, Cooking, and Cultural classes are scheduled to provide community members with opportunities for learning and enrichment.
This annual plan reflects the association's holistic approach to community development, aiming to address various aspects of wellbeing and engagement. By combining financial assistance, social
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support for senior citizens, diverse fundraising events, sports activities, and cultural classes, the association endeavors to create a vibrant and supportive community environment throughout the year.
However, in response to the post-COVID-19 landscape, the association has taken proactive measures to prioritize the health and safety of its community members, particularly the elderly and vulnerable individuals. Recognizing the ongoing challenges posed by the pandemic, the association has responsibly suspended in-person activities as an additional precautionary step.
This temporary suspension ensures the protection of elderly and vulnerable members, aligning with public health guidelines and the association's commitment to their well-being. While some in-person activities, such as social visits and food parcel distribution, may be temporarily on hold, the association remains steadfast in its dedication to supporting the community through alternative means and virtual engagements.
Despite these necessary adjustments, the association continues to uphold its core values of community care, cultural enrichment, and support for those in need. The modified plan including online meetings reflects the association's adaptability and commitment to maintaining a safe environment for all members, acknowledging the evolving circumstances brought about by the pandemic.
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## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The association celebrated significant achievements during the specified period, showcasing its commitment to community welfare and support. In this period, we’ve managed to organised Eid Celebration where we are able to gather our charity members to celebrate this joyous celebration. During the event, we have managed to catch up and update each others on their personal events and circumstances. This initiative facilitated the participation of members, fostering a sense of community and cultural engagement.
We’ve also organised a walkathon and picnic in June 2023. Our members get to bring their bicycles or just their two legs. It was part of our initiatives to get our members to be active and healthy.
In a gesture of compassion and solidarity, the association provided essential financial assistance to the family of the late Allahyarham Siti Norhafizah, Marisa Zainal Abidin, Azurawati, Norbee, Sam Jaafar and Tuk Don. This support was specifically directed towards covering the funeral costs, underscoring the association s commitment to providing assistance during challenging times. This gesture not only demonstrated empathy but also showcased the association's ability to make a meaningful impact on the lives of its members in times of need.
These achievements collectively underscore the association's dedication to promoting cultural exchange, community engagement, and providing meaningful support during challenging circumstances. Through these actions, the club made a positive and tangible difference in the lives of its members and the broader community.
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
As at 31 March 2024, the Charity had a restricted reserve fund totalling £14,713. The fund is specially designated towards financial assistance on funeral costs
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Azam Hanipah Tsar Carew **Position (eg Secretary, Chair,** Trustee Trustee **etc) Date** 31/01/2025
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