TAFFS WELL VILLAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Registered Charity number: 1186875
TAFFS WELL VILLAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 2022 CONTENTS Reference & Administration Details Trustees Annual Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the financial statements PAGE
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 REFERENCE ANO ADMINISTRATION DETAILS Registered Charity Name Taffs Well Village Hall Charity Number 1186875 Prlncipal Office 83 Cardiff Road Taffs Well Rhondda Cynon Taff CF15 7PL Trustees Carol Morgan Mike Phillips Paul Ashman Allister Parkinson Lyn Phillips Elizabeth Lawrence Treasurer Chairperson appointed 1111212019 appointed 1111212019 appointed 1ty12J2019 appointed 3011012021 appointed 30110/2021 appointed 3011012021 Bankers CAF 25 KlnBs Hlll Avenue Kingshill West Mallin8 Kent
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 GOVERNANCE Taffs Well Village Hall is a Charitable Incorporated Organisation registered with the Charity Commission on 11 December 2019 under charity number 1186875. It is governed by a constitution which was set up in September 2019. Prlor to this the Hall operated under a Declaration of Trust dated 24th March 1961 and was registered with the Charity Commission under charity number 524253. The process of bringing the governance arrangements of the Hall up to date necessitated the setting up of a new charity, with engagements, assets and liabilities transferring to the new charity on 1st January 2020. ORGANISATION STRUCTURE The charity is run by a committee comprising of the trustees, representatives of the user groups and local residents. Trustees are appointed at the AGM by users of the hall and the general public in the local community. They stand for an initial term of seven years and Subsequent terms of five years. All of the trustees are subject to -eleCtIOn each year. The charity, through the trustees and committee, oversees the running of the hall, co-ordinating its use by various local groups. The building is held in trust for the benefit of the village of Taffs Well by the Charitv Commissioner5, while the land is owned by Rhondda Cynon Taff Local Authority and is leased under a 100 year lease, which h35 39 years to run, at a peppercorn rent. RECRUITMENT OF TRUSTEES The constitution sets out that there is a minimum of 3 trustee5 and a maximum of 12. as detailed above, apart from the first charity trustees, trustees are appointed for a term of three years. On appointment Trustee5 are provided with copies of both the constitution and the latest Trustees, Annual Report and statement. Following the AGM last year a further 3 Trustee5 were appointed, bringing the total up to AIMS AND OBJECTIVES The objects of the Hall are set out in the constitution and are as follows.. The pmvision and maintenance of a village hall for the use of the inhabitants of Taffs Well and surrounding areas without distinction of political. religious or other opinions. including use for.. meetings, lectures and classes, and other forms of reCall0 and lei5ure-time occupation, with the object of improving the conditions of life for the inhabitant5. The trustees confirm that they have had due regard to the charity commission's guidance on public benefit when reviewing their aims and objectives and planning future activities.
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 PRINCIPAL FUNDING SOURCES The halls principal income is from bookings for classes, supplemented by donations, events, includinB those for fundraising and grants for specific refurbishment projects. ACHIEVEMENTS AND PERFORMANCE 2022 saw another successful year with the hall able to operate without Covid restrictions all year. for the flrst time since 2019. The committee welcomed new members and the hall continues to thrive due to the time and skills provided by a dedicated group of volunteers. The hall is busier than it has been for a number of years with all the prime evening spots taken and increased use during the day, particularly at the weekends. The Income from bookings now more than covers the day to day running costs, enabling US to supplement our fundraising from Grant Income towards continuing our program of improvements. Thanks must go to The Coalflelds Trust and Transport for Wales for their continued support as well as to the National Lottery who have supported the hall for the first time in many years. Since the year end we have received substantial grants from the ASDA Foundation and the Coalfields Trust, which will enable the leaking flat roof to be replaced and the building to be rendered. Further details on the maintenante of the hall are provided below. RÉFURBISHMENT OF THE HALL Building on the work carried oijt in the last 3 years the Village Hall continued its refurbishment program in the last twelve months. The kitchen was completely replaced and a small bar was installed providing an up to date facility for events and bookings. The fire doors into the main hall space were upgraded. These works completed the 5 year maintenance and improvement plan put together when the new commlttee came together in 2019, a year ahead of schedule. PLANS FOR THE FUTURE Thanks to Grants from the ASDA Foundation and the Coalfield5 Trust, dvring 2023, we will be replacin8 the flat roof which is leaking and rendering the outside of the building. The Trustees will then prioritise the development of a new refurbishment plan for the next 5 years. Having largely completed the Interlor works we will focusing more on the outsi(le of the building a5 well as prioritising further energy efficiency measvres as fundin8 allows.
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 FINANCIAL REVIEW During the year the hall made a surplus of £1,38212011.. £4,457) enabling a small increase in reseryes. Should Reserves continue to rise in 2023 Trustees will give consideration to using somè of these for further improvements to the Hall. 2022 saw a large rise in bookings with Income rising from £6,iY)O to over £13,000. This was partly due to the Covid restrictions in the early part of 2021 as well as an increased interest in classes and organisatuions wantlfl8 to use the hall. This interest has continued to grow during 2023. Event Income has also risen from £4.000 to £7,000 although holding sucessful Events has been more of a challenge as we have emerged from the paridemic and the committee carefully consider which Events are likely to prove popular before holding them. Grant Income is down from 2021 due to the hall no lon8er needing 35$1Stance with covering runninÈ costs whilst Covi restrictions were in operation. Grants enabled us to refurbish the kitchen and upgrade the firedoors. In common with many organisations the hall has been affected by the rise in costs, particularly on heating and lightin& despite making energy efficiency improvements over the past 3 years. Costs relating to utilities have yet to fully feed through and will continue to be closely monitered over the coming months. RESERVES POLICY The policy of the Trustees is to hold a minimum of 6 months day to day expenditure as unrestricted resetves. With 5vch expenditure currently running at £1,000 per month this equates to £6,000. At the end of December 2022 unre5trirted reseNes totalled £8,749. Given the continued uncertainties around fuel costs the Trustees consider the current level of reserves to be appropriate at this point in time. The Trustees will consider holding larger resee$ if a specific project such as a major repair has been identified and requires funds to be built up over time. There have been no events between the year end and the signing of the accounts that prevent the Trustees from considering the Charity to be financial viable and thus treated as a going concern.
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 INVESTMENT POIICY The hall has no long term investments. Cash is held in a CAF current account with any excess beyond our day to day needs being transferred to a CAF Bank Deposit Account. Signed on behalf of the trustees Cardiff Road Taffs Well Rhondda Cynon Taff CFIS 7PL signed name date
TAFFS WELL VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2022 2022 Restricted Funds 2021 Unrestricted Re5triLted Total Funds Funds Funds 2020 Unre5trirted Funds Total Funds RECEIPTS Hall Lettin8S Event5 tkjnations Grant Miscellaneous 13,S56 7,252 163 13,556 7,252 163 6.116 74 6,290 4,152 2,386 10.000 6.290 4,152 2.386 13.080 6.116 3.080 74 TOTAL RECEIPTS 21,045 6,116 27,161 22,828 3,080 25,908 PAYMENT5 Cleaning Rates & Water Light, Heat & Broadbar¢d Repairs & Maintenance Refurbishment Flood Relief Grant Insurance Event5 Advert15ing and Prornotion Miscellaneous Transfer 2,515 166 3,388 759 2,515 166 3,388 759 11,650 377 1,827 2.668 1.124 1.305 834 228 3,468 1,237 7,907 834 228 3,468 1,113 10.953 124 3.046 S,641 377 1,827 2,668 1,124 1,305 11631 1,533 1,641 1,533 1,641 664 1.017 859 158 163 TOTAL PAYMENTS 19,598 6.181 25,779 18,371 3,080 21,451 NET INCOME I IPAYMENTSI 1,447 1651 1,382 4,457 4.457 CASH FUNDS LAST YEAR END 6,951 416 7.367 2,494 416 2,910 CASH FUNDS THIS YEAR END 8,398 351 8,749 6,951 416 7,367
TAFFS WELL VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 DECEMBER 2022 OPENING BALANCE 2022 Unrestricted Restricted Funds Funds 2021 Restricted Funds Total Funds Unrestrirted Funds Total Funds CASH FUNDS Bank accounts Cash in Hand 6,882 69 416 7,298 69 2,339 155 416 2,755 155 6,951 416 7,367 2.494 416 2.910 CLOSING BALANCE 2022 Unrestricted Restricted Funds Funds 2021 Unrestrirted Restrirted Funds Funds Total Funds Total Funds CASH FUNDS Bank accounts Cash in Hand 8,142 256 351 8,493 256 6.882 69 416 7,298 69 8,398 351 8,749 6,951 416 7,367
TAFFS WELL VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 I. TRUSTEE REMUNERATION AND EXPENSES No trustee received any rernuneration or expenses from the charity in respect of their services during the period 2. STAFF COSTS The charity doe5 not employ any staff 3. RELATEO PARTY TRANSACTIONS There were no related party transattions during the year 4. RESTRICTED FUNDS 2022 Flood Relief Biodiversity Fire Doors Kitchen Total blftvd Received Expenditure Transferred 416 416 2,016 11,5411 11241 2.000 12.0001 2,1(J) 12,1(A)I 6,116 16,0181 11631 13771 clhwd 351 351 Balance of £39 on the Flood Relief Grant wa5 transferred to Non Restricted Funds £124 of the Biodiversity Grant from Transport for Wales relaled to expenditure incured in 2021 and was transferred to Non Restricted Funds £2,(KK) was received from the Coalfields Trust towards new fire doors £2,1(MJ was received from the National Lottery towards the cost of a replacement kitchen 2021 Coalfields131 Tr?nsporr for Wale5 Flood Relief Total blfv4d Received Expenditure 416 416 1,580 11,5801 i.scNJ 11,5WI 3,080 13,0801 c/fwd 416 416 Coalfields131 wa5 a 8rant from the Coalflelds Regeneration Trust lor new door5. Transport for Wales was a Grant for a wildlife project Flood relief is the balance remininR on the grant received last year lsee below). This was expensed in early 2022.
TAFFS WELL VILLAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Registered Charity number: 1186875
TAFFS WELL VILLAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 2022 CONTENTS Reference & Administration Details Trustees Annual Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the financial statements PAGE
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 REFERENCE ANO ADMINISTRATION DETAILS Registered Charity Name Taffs Well Village Hall Charity Number 1186875 Prlncipal Office 83 Cardiff Road Taffs Well Rhondda Cynon Taff CF15 7PL Trustees Carol Morgan Mike Phillips Paul Ashman Allister Parkinson Lyn Phillips Elizabeth Lawrence Treasurer Chairperson appointed 1111212019 appointed 1111212019 appointed 1ty12J2019 appointed 3011012021 appointed 30110/2021 appointed 3011012021 Bankers CAF 25 KlnBs Hlll Avenue Kingshill West Mallin8 Kent
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 GOVERNANCE Taffs Well Village Hall is a Charitable Incorporated Organisation registered with the Charity Commission on 11 December 2019 under charity number 1186875. It is governed by a constitution which was set up in September 2019. Prlor to this the Hall operated under a Declaration of Trust dated 24th March 1961 and was registered with the Charity Commission under charity number 524253. The process of bringing the governance arrangements of the Hall up to date necessitated the setting up of a new charity, with engagements, assets and liabilities transferring to the new charity on 1st January 2020. ORGANISATION STRUCTURE The charity is run by a committee comprising of the trustees, representatives of the user groups and local residents. Trustees are appointed at the AGM by users of the hall and the general public in the local community. They stand for an initial term of seven years and Subsequent terms of five years. All of the trustees are subject to -eleCtIOn each year. The charity, through the trustees and committee, oversees the running of the hall, co-ordinating its use by various local groups. The building is held in trust for the benefit of the village of Taffs Well by the Charitv Commissioner5, while the land is owned by Rhondda Cynon Taff Local Authority and is leased under a 100 year lease, which h35 39 years to run, at a peppercorn rent. RECRUITMENT OF TRUSTEES The constitution sets out that there is a minimum of 3 trustee5 and a maximum of 12. as detailed above, apart from the first charity trustees, trustees are appointed for a term of three years. On appointment Trustee5 are provided with copies of both the constitution and the latest Trustees, Annual Report and statement. Following the AGM last year a further 3 Trustee5 were appointed, bringing the total up to AIMS AND OBJECTIVES The objects of the Hall are set out in the constitution and are as follows.. The pmvision and maintenance of a village hall for the use of the inhabitants of Taffs Well and surrounding areas without distinction of political. religious or other opinions. including use for.. meetings, lectures and classes, and other forms of reCall0 and lei5ure-time occupation, with the object of improving the conditions of life for the inhabitant5. The trustees confirm that they have had due regard to the charity commission's guidance on public benefit when reviewing their aims and objectives and planning future activities.
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 PRINCIPAL FUNDING SOURCES The halls principal income is from bookings for classes, supplemented by donations, events, includinB those for fundraising and grants for specific refurbishment projects. ACHIEVEMENTS AND PERFORMANCE 2022 saw another successful year with the hall able to operate without Covid restrictions all year. for the flrst time since 2019. The committee welcomed new members and the hall continues to thrive due to the time and skills provided by a dedicated group of volunteers. The hall is busier than it has been for a number of years with all the prime evening spots taken and increased use during the day, particularly at the weekends. The Income from bookings now more than covers the day to day running costs, enabling US to supplement our fundraising from Grant Income towards continuing our program of improvements. Thanks must go to The Coalflelds Trust and Transport for Wales for their continued support as well as to the National Lottery who have supported the hall for the first time in many years. Since the year end we have received substantial grants from the ASDA Foundation and the Coalfields Trust, which will enable the leaking flat roof to be replaced and the building to be rendered. Further details on the maintenante of the hall are provided below. RÉFURBISHMENT OF THE HALL Building on the work carried oijt in the last 3 years the Village Hall continued its refurbishment program in the last twelve months. The kitchen was completely replaced and a small bar was installed providing an up to date facility for events and bookings. The fire doors into the main hall space were upgraded. These works completed the 5 year maintenance and improvement plan put together when the new commlttee came together in 2019, a year ahead of schedule. PLANS FOR THE FUTURE Thanks to Grants from the ASDA Foundation and the Coalfield5 Trust, dvring 2023, we will be replacin8 the flat roof which is leaking and rendering the outside of the building. The Trustees will then prioritise the development of a new refurbishment plan for the next 5 years. Having largely completed the Interlor works we will focusing more on the outsi(le of the building a5 well as prioritising further energy efficiency measvres as fundin8 allows.
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 FINANCIAL REVIEW During the year the hall made a surplus of £1,38212011.. £4,457) enabling a small increase in reseryes. Should Reserves continue to rise in 2023 Trustees will give consideration to using somè of these for further improvements to the Hall. 2022 saw a large rise in bookings with Income rising from £6,iY)O to over £13,000. This was partly due to the Covid restrictions in the early part of 2021 as well as an increased interest in classes and organisatuions wantlfl8 to use the hall. This interest has continued to grow during 2023. Event Income has also risen from £4.000 to £7,000 although holding sucessful Events has been more of a challenge as we have emerged from the paridemic and the committee carefully consider which Events are likely to prove popular before holding them. Grant Income is down from 2021 due to the hall no lon8er needing 35$1Stance with covering runninÈ costs whilst Covi restrictions were in operation. Grants enabled us to refurbish the kitchen and upgrade the firedoors. In common with many organisations the hall has been affected by the rise in costs, particularly on heating and lightin& despite making energy efficiency improvements over the past 3 years. Costs relating to utilities have yet to fully feed through and will continue to be closely monitered over the coming months. RESERVES POLICY The policy of the Trustees is to hold a minimum of 6 months day to day expenditure as unrestricted resetves. With 5vch expenditure currently running at £1,000 per month this equates to £6,000. At the end of December 2022 unre5trirted reseNes totalled £8,749. Given the continued uncertainties around fuel costs the Trustees consider the current level of reserves to be appropriate at this point in time. The Trustees will consider holding larger resee$ if a specific project such as a major repair has been identified and requires funds to be built up over time. There have been no events between the year end and the signing of the accounts that prevent the Trustees from considering the Charity to be financial viable and thus treated as a going concern.
TAFFS WELL VILLAGE HALL TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2022 INVESTMENT POIICY The hall has no long term investments. Cash is held in a CAF current account with any excess beyond our day to day needs being transferred to a CAF Bank Deposit Account. Signed on behalf of the trustees Cardiff Road Taffs Well Rhondda Cynon Taff CFIS 7PL signed name date
TAFFS WELL VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2022 2022 Restricted Funds 2021 Unrestricted Re5triLted Total Funds Funds Funds 2020 Unre5trirted Funds Total Funds RECEIPTS Hall Lettin8S Event5 tkjnations Grant Miscellaneous 13,S56 7,252 163 13,556 7,252 163 6.116 74 6,290 4,152 2,386 10.000 6.290 4,152 2.386 13.080 6.116 3.080 74 TOTAL RECEIPTS 21,045 6,116 27,161 22,828 3,080 25,908 PAYMENT5 Cleaning Rates & Water Light, Heat & Broadbar¢d Repairs & Maintenance Refurbishment Flood Relief Grant Insurance Event5 Advert15ing and Prornotion Miscellaneous Transfer 2,515 166 3,388 759 2,515 166 3,388 759 11,650 377 1,827 2.668 1.124 1.305 834 228 3,468 1,237 7,907 834 228 3,468 1,113 10.953 124 3.046 S,641 377 1,827 2,668 1,124 1,305 11631 1,533 1,641 1,533 1,641 664 1.017 859 158 163 TOTAL PAYMENTS 19,598 6.181 25,779 18,371 3,080 21,451 NET INCOME I IPAYMENTSI 1,447 1651 1,382 4,457 4.457 CASH FUNDS LAST YEAR END 6,951 416 7.367 2,494 416 2,910 CASH FUNDS THIS YEAR END 8,398 351 8,749 6,951 416 7,367
TAFFS WELL VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 DECEMBER 2022 OPENING BALANCE 2022 Unrestricted Restricted Funds Funds 2021 Restricted Funds Total Funds Unrestrirted Funds Total Funds CASH FUNDS Bank accounts Cash in Hand 6,882 69 416 7,298 69 2,339 155 416 2,755 155 6,951 416 7,367 2.494 416 2.910 CLOSING BALANCE 2022 Unrestricted Restricted Funds Funds 2021 Unrestrirted Restrirted Funds Funds Total Funds Total Funds CASH FUNDS Bank accounts Cash in Hand 8,142 256 351 8,493 256 6.882 69 416 7,298 69 8,398 351 8,749 6,951 416 7,367
TAFFS WELL VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 I. TRUSTEE REMUNERATION AND EXPENSES No trustee received any rernuneration or expenses from the charity in respect of their services during the period 2. STAFF COSTS The charity doe5 not employ any staff 3. RELATEO PARTY TRANSACTIONS There were no related party transattions during the year 4. RESTRICTED FUNDS 2022 Flood Relief Biodiversity Fire Doors Kitchen Total blftvd Received Expenditure Transferred 416 416 2,016 11,5411 11241 2.000 12.0001 2,1(J) 12,1(A)I 6,116 16,0181 11631 13771 clhwd 351 351 Balance of £39 on the Flood Relief Grant wa5 transferred to Non Restricted Funds £124 of the Biodiversity Grant from Transport for Wales relaled to expenditure incured in 2021 and was transferred to Non Restricted Funds £2,(KK) was received from the Coalfields Trust towards new fire doors £2,1(MJ was received from the National Lottery towards the cost of a replacement kitchen 2021 Coalfields131 Tr?nsporr for Wale5 Flood Relief Total blfv4d Received Expenditure 416 416 1,580 11,5801 i.scNJ 11,5WI 3,080 13,0801 c/fwd 416 416 Coalfields131 wa5 a 8rant from the Coalflelds Regeneration Trust lor new door5. Transport for Wales was a Grant for a wildlife project Flood relief is the balance remininR on the grant received last year lsee below). This was expensed in early 2022.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report mombèrn of Taffs WeH6 Vlllage Hall On acmunts for tha year •nd•d 31112r2022 Chorfty no (If any) Sot oul on pages I report lo the trustèes M my examination of the acIxrrtS of the above chaiity (Iha Tn) for Ihe year ended 3111212022. Rosponslbilltios and As the chanty trustees of the Trust, you are responsible for the preparalion ba818 of rnport of the in accordan with the wuitements of th8 Charities Ad 2011 {Ihe Acr). I report in respect of my examlnatton of the Trust's accounts carrted out under secllon 145 of the 2011 Act and in carrying OLrt my examination, I have tollowed the applicable Direclions given by the Ct• Commission und8r $8Ction 145(SMb) of the Act. I have completed my examination. I confinn Ihat no m8teri81 matters have come to my attention (other than that disclosed bèlow") in conneclion wlth the examlnation *hich give5 me cause to believe thal in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accx)unts do not accord wlth lh& a<)untIng raS . Independent examinefs statsment I have no conM$ and have come across no other matters in connection th the examination to which attention should be drawn in order to enable 8 prop8r understanding of the accounts to be reached. . Pkase delete the words in the brackets Irthgy do notapply. ' Slgned: Name: C S Coggins R•levant wvfelpnal quallficatlon(s) or body (If any): CIPFA Address: Ystradgynwyn. Torpantau. Merthyr Tydfil, CF48 21Jr October 2018
Section B Disclosure Only complete rf the examlner needs to hi9hllght matters of rx)ncern (see CC32, Independent ex&ninalion of charity accwnts: direL%K)ns and guidanc8 for examiners). Glve hern brfgf dotalls of any itoms that the examlnor wlshg9 to disclosa. No Matters of (x)nc8m to ra IER October 2018