| Trustees' Annual Report for theperiod | |||||||
| From | Period start date | To | Period end date | ||||
| 10 | December | 2019 | 30 | July | 2020 |
Section A Reference and administration details
Charity name
Cambridge Girls Chess Initiative (CGCI) CIO
Other names charity is known by Registered charity number (if any)[1186873 ]
| Registered charity **number (if any) ** |
1186873 |
1186873 |
|---|---|---|
| Charity's principal address |
Kings’ College |
|
| Cambridge | ||
| Postcode | CB2 1ST |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Elisa Faraglia | Chair | N/A | ||
| Chryssi Giannitsarou | Treasurer | Chair | ||
| Mette Elistrup-Sangiovanni | Vice-Chair | N/A | ||
| KerryCarter Cox | Secretary | Chair | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
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Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) Foundation Constitution How the charity is constituted (eg. trust, association, company) Appointed by the Trustee Committee. Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include CGCI is formed of four individuals volunteering as trustees; three are lecturers additional information, where and fellows at Cambridge University and one parent with business, marketing and senior administrative skills. Trustee policies and procedures were in the process relevant, about: of being drafted.
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
CGCI's coaching team is led by Dagne Ciuksyte, International Chess Master and top three women player in England. Dagne is supported by three other competitive chess players and members of chess clubs. The charity has links with the English Chess Federation (ECF) and the team organising the Cambridge Chess Championships (CCC), plus many of the colleges at Cambridge University. Communication extends to the local and surrounding schools in Cambridgeshire.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The objects of the CIO are: (i) the advancement of education, in particular, but not exclusively, in the fields of science, technology, economics, mathematics and computing; and (ii) the advancement of amateur sport through the provision of, or assistance in the provision of, facilities for the teaching, coaching and playing of chess for the benefit of girls of school age who are resident in Cambridgeshire. |
|---|---|
| CGCI provides regular monthly chess training workshops for girls aged between approximately 5 and 13 years old. Such training workshops, which last between 2 and 2.5 hours, are open during school term-time and are typically attended by between 40-45 girls. CGCI provides three levels of coaching, depending upon ability. CGCI's coaching team is led by Dagne Ciuksyte, International Chess Master and top three women player in England. CGCI also operates a competitive team which participates in the Cambridgeshire Chess Championship, playing a total of 12 matches throughout the academic year, and separately operates its own annual chess tournament. CGCI provides only basic facilities, namely a room in which it meets, and any other items necessary for the playing of chess, such as chess boards, chess pieces and chess clocks. CGCI does not operate on a "membership" basis, and is open to all girls in the Cambridgeshire area aged between 5-13 years old. CGCI actively approaches as many schools in Cambridgeshire as it can in order to reach and engage with as many girls as possible. CGCI's purposes provide the following benefits: (i) greater female representation in the chess community by increasing the number of girls of school age in the Cambridgeshire area who are actively playing chess; (ii) the intellectual benefits of chess experienced by its beneficiaries, including the development of problem solving, logical and critical reasoning, pattern recognition, concentration, communication skills and interpersonal skills; and (iii) an increase in positive attitudes towards subjects such as science, technology, economics, mathematics and computing in girls of school age. |
Additional details of objectives and activities (Optional information)
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CGCI raises the majority of its revenue by way of public donation. This comprises revenue raised via: (i) crowdfunding (ii) donations from certain colleges of Cambridge University. Such crowdfunded donations are made in small individual amounts and without conditions, whereas the donations from Cambridge typically range between £50 to £400. CGCI also occasionally applies for, and receives, grants.
You may choose to include further statements, where relevant, about:
CGCI does not follow any formal policies or procedures in respect of such donations, as each individual donation is made unconditionally and is nonmaterial in respect of CGCI's operations as a whole, and would otherwise provide a disproportionate administrative burden upon CGCI's current volunteers.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Apart from gaining charitable status, the CGCI focused on chess training Summary of the main in preparation for forthcoming chess tournaments outlined below achievements of the charity during the year However, due to the Covid pandemic and following government guidelines, CGCI suspended activity from February 2020 until further notice.
Prior to suspension, the trustees met monthly. Minutes of last meeting held on February 23[rd] 2020, outlined the initiatives chess tournaments in the coming year of 2020-2021, including the Cambridge Chess Championships (CCC), a planned CGCI mini tournament for intermediate and advanced players including external participants and the English Primary Schools’ Chess Association (EPSA) under 11’s Championship Final that was due to be held on 21[st] March 2020. The trustees also discussed holding a CGCI end of term chess tournament on 28[th] June 2020 at King’s College, Cambridge. Due to lockdown, none of these events took place.
CGCI were in the process of creating a yearly newsletter of event of 2019/2020, outlining the CGCI’s achievements and chess news over the past year, as well as creating an official website which would run along side the Facebook site. DBS checks and certificates for all trustees and coaches had been obtained. Trustees were researching the cost of an associated CGCI ChessKid App account to improve training between the girls monthly on-site training sessions. New equipment of chess clocks, display boards and score books were purchased to support the girls training sessions. Various fundraising events and sponsorships were being planned. Unfortunately the outline above does not summarises many chess awards or achievements due to the pandemic, but does illustrate the charities commitment and the plans in place at the time.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Reserves are in place to cover main outgoings; coaching fees for six months, without the requirement of additional funding.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
CGCI charges a nominal fee of £5 per attendee in respect of its coaching workshops. Such fee raises a contribution towards the costs of running such coaching workshops and participating in the Cambridge Chess Championship in each academic year. CGCI does not charge a fee in respect of the provision of its other facilities, such as its meeting room, as this is provided to it by Kings College, Cambridge, without charge.
The charges are considered to be nominal and within the scope of what the poor could reasonably afford. Such charges (along with income raised from selling T- shirts showing the CGCI logo) raised only 15% of CGCI's annual income (2018/2019) As such, it is dependent on grants and other forms of fundraising to cover its costs and, importantly, the goodwill of parents and volunteers.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kerry Carter Cox Position (eg Secretary, Chair, Secretary etc) Date 29th March 2022
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Cambridge Girls' Chess Initiative (CGCI) CIO 1186873
Recei ts and a ments accounts p p y
| For the period from |
Period start date 10th December 2019 |
To | Period end date 30th July 2020 |
|---|---|---|---|
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 250 255 - - - - - 505 - - - 505 655 216 15 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - |
~~1~~ Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 250 255 - - - - - - 505 - - - 505 655 216 15 - - |
30/03/2022 Last year to the nearest £ - - - - - - - - - - - - - - - - - |
|---|---|---|---|---|---|
| Donation | 250 | ||||
| TrainingFees | 255 | ||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| AR) | 505 | ||||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | |||||
| Sub total | - | ||||
| Total receipts A3 Payments |
|||||
CoachingFees |
655 | - | - | 655 | - |
| Equipment | 216 | - | - | 216 | - |
| Promotional Material | 15 | - | - | 15 | - |
| - | - | - | - | ||
| ~~CCXX R1 accounts (SS)~~ | - | ~~1~~ - |
- | - |
| - | - | - | - | ||||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| **Sub total ** | 886 | - | - | 886 | - |
| A4 Asset and investment | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | |||||||||||||
| - | - | - | - | ||||||||||
| - | - | - | - | ||||||||||
| **Sub total ** | - | - | - | - | - | ||||||||
| Total payments | 886 | - | - | 886 | - | ||||||||
| Net of receipts/(payments) | - | 381 | - | - | - | 381 | - | ||||||
| A5 Transfers between funds | - | - | - | - | - | ||||||||
| A6 Cash funds last year end | 3,987 | - | - | 3,987 | - | ||||||||
| Cash funds this year end | 3,606 | - | - | 3,606 | - |
CCXX R2 accounts (SS)
30/03/2022
2
Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
| Unrestricted | Restricted funds | Endowment | ||||
|---|---|---|---|---|---|---|
| Details | funds | funds | ||||
| to nearest £ | to nearest £ | to nearest £ | ||||
| Cash fund this year end | 3,606 | - | - | |||
| - | - | - | ||||
| - | - | - | ||||
| Total cash funds | 3,606 | - | - |
| 3,606 | 3,606 | - | - | |||
|---|---|---|---|---|---|---|
| OK | OK | OK | ||||
| Unrestricted | Restricted funds | Endowment | ||||
| funds | funds | |||||
| to nearest £ | to nearest £ | to nearest £ | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - |
(agree balances with receipts and payments account(s))
Details
B3 Investment assets
Details
Details
| 3 Fund to which asset belongs Fund to which asset belongs |
Cost (optional) - - - - - Cost (optional) |
Current value (optional) |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| Current value (optional) |
CCXX R3 accounts (SS)
30/03/2022
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Details
| - | - | |
|---|---|---|
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - |
| Fund to which liability relates |
Amount due (optional) - - - - - |
When due (optional) |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| - |
Signature Print Name Date of approval Kerry Carter Cox 22/03/2022
CCXX R4 accounts (SS)
30/03/2022
4
CCXX R5 accounts ISSI 3010312022
CCXX R6 accounts ISSI 3010312022