WELLESBOURNE VILLAGE HALL School Road, Wellesbourne CV35 9NH
Charity No. 1186857
Annual Report of the Trustees for the year ended 31.12.2023
The Village Hall is managed by a board of 8 trustees which includes a Chairman, Treasurer, Secretary and Booking Secretary. One part-time cleaner is employed. The purpose of the charity is to manage a meeting place for the community of Wellesbourne and Walton, and surrounding villages. The premises are a former school which is over 150 years old, and it has been a village hall for more than 50 years. The trustees have the hall on a full repairing lease from the Parish Council. The board is entirely dependent on the income from lettings to pay for the repair and maintenance of the building. The Parish Council awards occasional grants for specific projects. Much of the work of maintaining the building is carried out by the trustees who are all volunteers recruited from the local community.
The Trustees met four times during the year.
During the year, income from all sources totalled £12,960.71 whilst expenditure totalled £14.660.49, The excess of expenditure over income was due to the repayment of most of a loan towards the kitchen refurbishment. In January 2024, the final instalment of the loan was repaid.
In July the new Treasurer started to take over the role from the outgoing Treasurer and the Trustees took the opportunity to change the Charity’s bank account to Lloyds following years of poor service from Barclays.
During the year, the landlords, Wellesbourne and Walton Parish Council, carried out some measures to reduce the risk of flooding. Since the Parish Council resurfaced the adjoining car park, the hall had been flooded on several occasions after heavy rain. These measures appear to be working.
In April the landlords inspected the hall and produced a list of works to be carried out. The Trustees were of the opinion that the Landlords were being unrealistic given the current state of the hall finances and that some of their requirements were not necessary. Several meetings took place with the landlords to discuss the issues. Some items have been complied with, some have been dispensed with and the one outstanding item, major roof and fascia repairs, the landlords decided to seek professional quotations with a view to funding the repairs.
Plans for 2024 include reviewing the charges made to hirers in order to cover the expected increase in utility bills once the current fixed price contracts end. The Trustees also plan to replace the blinds in the hall which are constantly breaking. With hindsight the blinds should not have been positioned inside the window recess where they catch on the window opening mechanism, causing frequent damage. A grant from the Parish Council to cover the cost has been applied for.
Linda Dane, Secretary, 25/06/24
Wellesbourne Village Hall
Statement of Financial Activities Year Ended 31st December 2023
| Income Hire Charges Grants Donations Interest Total Income Expenditure Caretaker's Wages Insurance Rates Water Electric Gas Repairs and Maintenance Refurbishment Costs Equipment Advertising Cleaning equipt & materials Sundry Expenses Total Expenditure Net Income Total Funds Brought Forward Total Funds Carried Forward Movement in Bank Accounts Total Funds Brought Forward Net income Transfer between Accounts Total Funds Carried Forward |
Unrestricted Funds £ 11,701.18 250.00 1,000.00 9.53 12,960.71 3,567.24 1,752.23 1.88 293.96 1,654.26 1,055.15 789.96 4,820.00 - 188.00 283.88 253.93 14,660.49 (1,699.78) 5,377.12 3,677.34 Barclays Community 4,376.04 (2,002.81) (1,100.00) 1,273.23 |
Restricted Income Funds £ - - - Barclays Active Save 1001.08 9.53 1,010.61 |
Total 2023 £ 11,701.18 250.00 1,000.00 9.53 12,960.71 3,567.24 1,752.23 1.88 293.96 1,654.26 1,055.15 789.96 4,820.00 - 188.00 283.88 253.93 14,660.49 (1,699.78) 5,377.12 3,677.34 Lloyds Treasurers 0.00 293.50 1,100.00 1,393.50 |
Total 2022 £ 13,451.98 8,667.00 710.00 1.08 |
|---|---|---|---|---|
| 22,830.06 | ||||
| 3,567.24 1,200.48 266.24 744.43 1,536.00 1,681.00 250.42 17,199.26 10,924.30 120.00 - - |
||||
| 37,489.37 | ||||
| (14,659.31) 20,036.43 |
||||
| 5,377.12 | ||||
| Total 5,377.12 (1,699.78) - |
||||
| 3,677.34 |