HRH The Duke of Edinburgh's Commollwealth Study Conferences Trustees, report and financial statements Registered number 1186852 For the year ended 31 December 2024 HRH The Duke of EdInbU￿h,s Commonwdth Study ConfereDccs Trwf¢es' reporl andfsntsncialslalemenis For lhe￿Orend¢d3I December2024 Contents Trnsiees, Rep(Trrt...................................................................................................................................... . .. . s￿eMent of Tn￿te¢s, Reswnsibilities in respect ofthe Thistees, Report and the Financial Ststements Statement of financial activities (incorpordting the Income and Expenditure accoumt)................................................ Balan¢¢ sheet................................................................................................................................................................. Notes............................................................................................................................................................................. HR14 The Duk¢ of EdiJthJr8h's ComTnQnw￿th Study Confer¢nces Trusl¢¢s'reporl andfinancstslsittreme￿ts For iheyecrep￿ed3l Décenther 2024 Trustees, Report The Trustees present their annual rqx)rt and financaal statements for the year to 31 D¢¢ember 2024. The financial staternents Comply with current statutory r¢quir¢ments. the Constitution, and Ac¢ounting and Reporting by Charities- Statement of Recommended Pra¢tic¢ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicdbl¢ in the UK and Republic of Ireland (FRS 102) (2Tr1 edition) i&gued in October 2019 (the SORP). Referenc¢ JDd Administrntive Details Name ondcharity iÉgi$tr&don nunther Th¢ name of the charity is HRH The Duke of Edinburgh's Commonwealth Stydy Conferences and is referred io in this re￿rt &s"the Cl(Y'. Its charity registration number 15 1186852. Prlncipalolrice 23 Mount Pleasant Road, London NWIO 3EQ TTUStees The Trustccs on 31 December 2024 were as follows: Sir Alan Parker M$ Ladi Dariya Mr Peter Flavel Chair Treasurer Vi¢e Chair Seereldry Dr Peter Mwre Bankers Barclays Bank PLC Business Bankin& Leicester, LE87 2BB Strnctur< Governance and ManagemtDt Th¢ CIO was estsblished as a Charitabk Incorpor￿ed (hganisation by a Constitution d8t¢d 4 September 2019. Recrulltt￿4 Appolnoxew and frnlning of new Tnutses Potential new appointments are discussed at Trustees. meetings and a short list agreed of those to be approached. Candidates are then approached to establish whether 1hey are willing its serve and, if so. appointments are then confirnied at the next rneeting of the Trustees. The tM)li¢ies and procedures adopted for the inductton and training of new TTUStecs are tailored to their individual ne￿5. Commensurdle with their experience, ensurÉng that they understand th¢ir obligations and p)ssess a sufficient knowl¢dg¢ as to how to discharge them. Sir Alan Patk¢r appointed as Chair on 10 Febnwy 2021. HRH The Duke of Edinburgh's C(￿T￿onwcaIth St￿Y Conferencts Trusiees repori andfJryIpK￿IsÉ￿71ePne￿¢S Fortkeyeor epthd3J December2024 OrganEsqlion The Trustees meet at least twice per year in ordinary circumstance& More frequent m¢elings are called when ne(¢ssary. Rtsk afSessmeni The Trnstees identify the major risks to which the CIO is exposed which, in their view, are the r¢putation and ¢ontinuing value of th¢ programmes they oversee and the ability to balance funding with costs. The Trustees will keep these risks under regular review. Objeetiyes Aelivities The Trustees confimi that in setting the objectives and planning the actTvities, they have referred to the Charity Commission's general guidance on public benefiL Chllritablepurpose andobjeclives Advancing education, particularly but not exclusively throughout the Commonwealth, by promoting and supporting intemational study conferences for emerging and Current leaders from all sectors, including not limited to govemmenL public service, public private companies, non-governmental and community-b&sed organisations, trade unions, educational tnstitutions and artistic and cultural organisation Entering through study conference& emerging and curr¢nt leader5 gain a lifelong network for continued learning and mutual supporu of benefit to society and the Commonwealth as they ris¢ to POSitions of responsibility and influence within all walks of life. The objectives of the Trustees are to.. faeilitate organisation of ststdy conferences and provide support to networks of aluttmi including ¢vents f(Y alumni. A¢llvlllo durlngtheyear The main activities of the CIO in 2024 were events for potential supporters and planning for a Commonwealth Study Conference in 2026. Two events were held in the presence of our PresidenL HRH The Princess Royal, to engage and update potential supporters. Plans for a 2026 Commonwealth Study Conference were developed with the establishment of a Conference Advisory Conunittee chair￿1 by an alumnus. Trustees mei once oDlin¢ and once in hybrid foThnaL a mixture of in person and Onlille. TTUSte¢s record their gratitude to BThnswick Group for their generous support in hosting CIO events. HRH The Duke of Edinbwgh'5 Cotntnonwealth Stt]dy Conferences 7rus¢ees' reporl andfinancial statemenls Fortheyear epthd3J December2Q24 Financial review ReJerves und Invulnwntpolley The reserves and invesknent policy will be b&s¢d on the f￿ancial demands mad¢ upon the CIO at regular intervals, over conference cycles. The CoDstitstion allows investsnent in the same manner and subject to the same conditigns as the Tnthes of a trust ar¢ r¢nnitt¢d to do by the Thjstee A¢t 2000. Ruults The CIO'S income is ¢OmFrfysed of donations and will be supplcmented in future by income from investsnents. In 2024. the main expenditure of the CIO consisted of the costs of the deYel¢)pment and meetings of the CIO 2nd its plans. including paymeni for 2023 activities billed in 2024. Plans for Future Activities Th¢ Trustees are supporting th¢ development and fimding of a new Commonwealth s￿dY Conference in 2026, with delivery JD partnership with other organisations. Signed on behalf of the Trus¢e¢s ( IS hllfyUST 2025 Sir AlaD Parker Choir Charity ad¢tress 23 Mount Pleasant Road London NWIO 3EG HRH The Duke of Edinburgh's O)mtnonwealth Sts]dy Conferenees TruJlegs reporl afrFdfinanc￿I slalemenls Foriheyeur ended31 December 2024 Statement of Tru$tees' Responsibilities in respeet of the Trustees, Report and the Financial Statements Under th¢ Constitution of th¢ CIO and Glwity law. th¢ Trust¢e5 are respoJ]5ible for preparing th¢ Trustr¢s' R￿Ort and th¢ financial statements in a¢¢ordance with applicable law and regulation5. Charity law trquires the Trnstees to prepare financial statements for each fmancial year. The financial statements are required by law to give a trne and fair view of the stste of affatrs of the CIO at the end of the year and of its in¢oming resources and applic*ion of resources for the year then ended. In preparing these financial statements, generally accepted accounting practice entails that the Tn￿teCs.' sele¢t suitable a¢¢ounting poli¢ies and then Apply them ¢onsist¢ntly' make judgements and estimatss that are reasonable and prudenL stste whether applicable UK Accounting Stsndards and th¢ Ststc￿ent of Recommend¢d Practire have b¢en followed. subject to any m*rial depatbjres disclosed and explained in the fu￿1¢1&1 ststements" stale whether the fllmncial statements compty with the ConSti￿tio￿ $ubje¢t io any m￿erial departures dis¢losed and explained in the financial statements. and prepare the finaftcial statements on the going concern basis unless it is inappropmts to presume that the CIO will continue in business. The TDJstees are required to act An accordance with the Constitution of the CIO, within the framework of ciiarity law. They are responsible for keeping proper ￿countIng records, sufficient to disclose at any time. with reasonable accuracy, the fuEallcial position of the CIO at that time. and to enable the Truslee5 lo ¢nsuff that, where any statements of a¢￿U￿ts ar¢ prepared by them under the Charities Act 2011, those ststements of accounts comply with the requtrements of regulations under that provision. They have general responsibility for taking such steps as are reasonably open ￿ them to safeguard the ￿ets of the CIO and to prevent and detect ftaud and other i￿egular1ties. The Trustees are restM)nsible for the maintenance and Inte￿ity of the financial and other inforniation provided to the Charity Commission. Legislation in the UK governing the preparation and dissemination of fmancial statements May differ from legislation in other jurisdictions. HRH Th¢ [￿k¢ of Edinburgh's Commonw¢alth Study Conf¢r¢nces Truste￿, repnrt andfina￿¢S￿l$tthtÈ￿*ltts For iheyearended31 Detember 2024 Statement of financial activities (incorporating the Income and Expenditure account) for iheyear ended31 Decenther 2024 Note 21124 202J Incomillg resouttts Incoming resoNrtts from gextr¥tsd fvnds Voluntsry Donation% from memb¢rs Other donaiions 60.132 Investment in¢ome Inter￿ f]Dm d¢pw)sitaccounts Total illtoming resources 60,132 7,977 Resouree5 expende Cbaritabk artivities ComMonw￿th events 51.¢X)6 6.0(K) Pyblication5 and communications 356 277 51.362 6.277 Governgnee costs 1.600 BAnk ¢hxr 46 Total resourct8 expond $5308 7,877 Net mov¢m¢nt fynds 4a24 Fund balanccs trffwght forward at i January i( Fund balances tarried forward at 31 Defember 4,424 All funds are unrestricted incom¢ funds. The incoming(oirtgoing) resources and resulting net Movement in funds aTise from continuing operations. The Tru￿ h&8 no re£ognised gains or losses other than the net movement in fvnds forthe year. HRH The Duke of Fjlinburgh's Commonwealth Study Confertttces rrtisiecs repori and]indn¢ial staicmehiJ For thff yeur ethd31 Deeember 2024 Balance sheet ci 31 Dtcenther 21124 N(X¢ 2024 2023 C￿rreDt *&¥ets Cash at bank.. Cutrtttl accow]ts Deposit accounts 4424 100 424 Creditors: Arnounts f81]]llg due within one y Net curreTbtassets 424 100 Net assets 4,424 100 Funds UnTesiricted futlds 424 100 Signed on b¢ha]f of the Trysttts on 15 &a4r 2025 Sir Alan Parker Cha HRH The Duke of Edinburgh's Commonwdth Swdy CosJfer¢nc¢5 Trxytees'report a4dfiminci<71 $iatementS Forthew￿É￿ded3A DeGgmber 2024 Notes (formingparf ofiheJ7noneldlsMiements) ACCO￿￿ting policies The following accounting p)licies have been appli¢d consistentty in dealing with Étem$ which are considered mat¢rÉal in relation to th¢ charity's financial statetnents= Bosis ofprep4r&rfon Th¢se accounts have been pttpar¢d under the historical cost convention with items reco￿)ised at ¢os¢ or transaction value unless otherwise stated in the relevant notes to ihese accounts. The accounts have been prepared in accordance with Accounting and Reporting by Clwitie5= Statement of Recommended Practice applicable to charities preparing theiroccounts in accordance with th¢ Ftnancial Reporting Standard applirable in the UK and Republic of Ir¢land (FRS 102) (2nd edition) issued in October 2019 and with the Financtal R¢porting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Cbarities Act 2011. bj FMndqccoun¢ing General fimds are unr¢5knct¢d funds which are availabl¢ for use at the discretion of the TTUSt¢es in flfftherdnce of the general objectiv¢s of the charity and which have not been designated for other purp05¢S. Donations eontrib•lions Donation and contribution income is reco¥nised in th¢ financial statements when r¢¢¢ivable. Gifts in kind are included at valuation and rwognised as ineome when the s¢rvice has been provided. Other Income and 4Jenditi4re All other income and expenditur¢ is recognised when receivable or payable. E¥pend¥lure All expenses incurred in providing or meeting the objectives of the CIO have been included w expenditure on charitable activities. Expenses relating to the governance and strategic direction of th¢ CIO have been included &s governance costs. Expenses which are common to both charitsble activiti¢s and govemance costs have been OFWrtioned on the b&sis of ti¥ne spent by staff relating io th¢ appropriate area of the CIO'S activities. Charltable ¥¢tivities Commfynwulth eveDts Publi¢atv)ns and toryJmuoicatioDs 2024 Totsl 2023 Totsl Ikvelopma)t of Commonwea]th events 51JM 51J62 63 51JMkS 51J62 63 GovernaDce eosts 2024 21123 Sec￿￿,5 fecs L¢ga] Fees HRH The Duke of EdÉnburgh's Commonwea]th Study Conferences Trustees, report andfiManci Name: Tom Collins Relevant Professlonal Qualifi￿￿Ons￿embershEpS. Full Member of the Association of Account5ng Tethnicians IMAATI, Member ofthe Association of Chartered Certified Accountsnts IACCAI Addre55: 111 Charterhouse Street, London. ECIM 6AW Date: 17 July 2025 DIhDAfM5(wr411)upuxifiED.REts¥Eé￿I￿￿￿d￿v￿w.nO1203950z Pwrtd