## Trustees’ Annual Report for the period **From: 1[st] January 2022 Period start date To: 31[st] December 2022 Period end date** ## **Charity name: Whitby Park Community Garden** ## **Charity registration number: 1186825** ## Contents Objectives and Activities ............................................................................................................................. 2 Achievements and Performance ................................................................................................................ 3 Financial Review ......................................................................................................................................... 4 Structure, Governance and Management .................................................................................................. 5 Reference and Administrative details ........................................................................................................ 5 Funds held as custodian trustees on behalf of others................................................................................ 6 Exemptions from disclosure ....................................................................................................................... 6 Other optional information ........................................................................................................................ 6 Declarations ................................................................................................................................................ 6 ## **Objectives and Activities** |||| |---|---|---| ||SORP
reference|| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|To advance education for the public benefit in the subjects of
horticulture, healthy eating, conservation of natural resources
and improvement of wildlife diversity, by providing opportunities
for learning in and around Whitby Park Community Garden.
To promote for the benefit of the inhabitants of Cheshire West
and Chester the provision of facilities for recreation or other
leisure time occupation of individuals who have need of such
facilities by reason of their youth, age, infirmity or disablement,
financial hardship, or social and economic circumstances or for
the public at large in the interests of social welfare and with the
object of improving the condition of life of the said inhabitants.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17
and 1.19|We have continued to deliver a 12 week ‘Gardening for All’
programme as part of Cheshire’s Natural Health Service
(ChNaHS) in collaboration with The Mersey Forest.
The programme aims to promote participants wellbeing and
physical activity through social engagement and advancement of
people’s education in the subjects of horticulture, healthy eating,
conservation of natural resources and improvement of wildlife
diversity, by providing opportunities for learning in and around the
garden and wider Whitby Park.
Since the pandemic, there is an increasing appetite for growing
good food, eating healthier, connecting with people, and living a
better healthier active life.
The ‘Gardening for All’ programme provides a range of seasonal
horticultural activities and learning opportunities delivered
throughout the year such as: Cultivation of fruit, vegetables,
flowers and herbs; Composting and creating healthy soil;
Preparing the ground for planting; Seed sowing; Transplanting;
Propagation; Lifting and dividing; Watering and rainwater
harvesting; Indoor and outdoor growing spaces; Pruning; Food
harvesting; Seed collection and storage; Plant and tree
identification; Introduction to different cultivation methods such as,
crop rotations, no dig; permaculture and biodynamics.
As well as horticultural activities, we also facilitate woodwork
projects, such as making bird boxes and bird feeders. We have
also had a team of volunteers working on the design and
construction of two new large cold frames.
During the autumn and winter seasons we have also started to
develop green arts and crafts and so expanding our service offer.| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees confirm that they have had regard to the Charity
Commission’s guidance on public benefit and have acted
accordingly.

| ## **Additional information (removed optional)** ## **Achievements and Performance** |||| |---|---|---| ||SORP
reference|| |
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|




Para
1.20|Many of the participants who complete the initial twelve-week
activity programme continue to return as volunteers. Every year
the volunteer base grows in strength and together we have
developed the garden into a diverse and vibrant outdoor space.
The garden is accessible and open to all and welcomes new
participants on a weekly basis.

Throughout the year:

**38**new participants registered to do the twelve week ‘Gardening
for All’ programme.
**27, (almost three quarters)**of those registered went on to
complete the 12-week programme.
**17**of those who completed the programme in 2022 continued to
volunteer and remain active in the garden.

In total, there were**36**x regular/ long term volunteers who helped
to maintain the garden and work alongside new participants.

The sessions (often personal and tailored for each participant):

•
Provide a range of activities to improve participants’ health
and wellbeing, increase social connections and improve
the local environment.
•
Provide a friendly and supportive environment where
participants can connect with each other and their
community.
•
Provide a learning environment that helps participants
improve their self-esteem and confidence.
•
Support participants to access longer term volunteering
opportunities.
•
Remove barriers to learning and improve skills that are
required to access further employment and training.
•
_Encourage and explore different and unusual varieties of_
_fresh produce through tasting and sharing favourite_
_recipes._

The garden is an important part of many peoples’ lives. Some
volunteers have been coming to the garden every week for many
years.

We have delivered volunteer social events throughout the year,
including a summer BBQ and a Christmas/New year
celebration.

The wider community also benefited from visiting the garden,
engaging with volunteers, connecting with nature and have the
opportunity to try fresh locally grown produce from the garden.| **Additional information (removed optional)** ## **Financial Review** |||| |---|---|---| |Review of the
charity’s financial
position at the end of
the period|Para
1.21|In these financial results we reflect on very positive year due to
in part external community funding coming from a national
company and donations taken following the passing of one of our
long-term volunteers.
Income of £2,083.51 was generated from charitable activities.
£2,932.30 was from company community fund donations and
£405.00 from community donations following the passing of one
of our long-term volunteers. The total income for the period of
£5,420.81.
Of this income, £2,670.62 was spent on charitable activities and
administrative costs along with purchasing supplies for the
garden and for our craft activities.
Creditors falling due at the end of the reporting period was £0.
Overall, the charity made a profit of £2,750.19 for the period.| |Statement explaining
the policy for holding
reserves stating why
they are held|Para
1.22|The financial reserve policy is an estimated one-year cost plus
activities.

Trustees place a maintain priority on maintaining this in 2023
and will continue to review as the charity progresses.

The trustees have assessed the major risks to which the charity
is exposed and are satisfied that systems are in place to mitigate
exposure to the major risks.| |Amount of reserves
held|Para
1.22|£1,444.82| |Reasons for holding
zero reserves|Para
1.22|None| |Details of fund
materiallyin deficit|Para
1.24|None| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para
1.23|Continued discussion are happening between Cheshire West
and Chester Council over the renewal of a lease for the land. We
have still been unable to secure this in 2022 due to council staff
leaving. We have continued discussions and will continue to
move forward in 2023.| **Additional information (removed optional)** ## **Structure, Governance and Management** |||| |---|---|---| |Description of charity’s trusts:||None| |Type of governing document
(trust deed,royal charter)|Para
1.25|Constitution
Foundation model constitution for a CIO| |How is the charity
constituted?
(e.g., unincorporated
association, CIO)|Para
1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para
1.25|voting members are the charity trustees only| ## **Additional information (removed optional)** ## **Reference and Administrative details** ||| |---|---| |Charity name|Whitby Park Community Garden| |Other name the charityuses|None| |Registered charitynumber|1186825| |Charity’s principal address|Whitby Hall Lodge,
Stanney Lane,
Ellesmere Port,
Cheshire CH65 6QY
England, UnitedKingdom.| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office**|**Dates acted if not for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---| |John Boden||09/12/2019|| |Nina Dales||09/12/2019|| |George Jones||09/12/2019|| ## Corporate trustees – None ## Name of trustees holding title to property belonging to the charity |||| |---|---|---| |**Trustee name**|**Dates acted if not for wholeyear**|| |**n/a**||| ## **Funds held as custodian trustees on behalf of others.** Description of the assets held in None this capacity. Name and objects of the charity on n/a whose behalf the assets are held and how this fall within the custodian charity’s objects Details of arrangements for safe n/a custody and segregation of such assets from the charity’s own assets ## **Additional information (removed optional)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details – **None** ## **Other optional information – None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees.** **Signature** **Full name** John Boden **Position –** Trustee **Date** - 31[st] December 2022 |01/01/2022 01/02/2022 01/03/2022 01/04/2022 01/05/2022 01/06/2022 01/07/2022 01/08/2022 01/09/2022 01/10/2022 01/11/2022 01/12/2022 **Total**
Whitby Park Garden
Profit and Loss Year Ending 2022|01/01/2022 01/02/2022 01/03/2022 01/04/2022 01/05/2022 01/06/2022 01/07/2022 01/08/2022 01/09/2022 01/10/2022 01/11/2022 01/12/2022 **Total**
Whitby Park Garden
Profit and Loss Year Ending 2022| |---|---| |**Income Collected(GBP)**|| |Sales
Other Income
£0.00
£20.00
£209.82
£95.33
£315.26
£2,638.22
£351.74
£508.61
£781.97
£165.54
£2.94
£216.38
Sales
Other Income
£30.00
£0.00
£0.00
£0.00
£0.00
£65.00
£20.00
£0.00
£0.00
£0.00
£0.00
£0.00|**£5,305.81**

**£115.00**| |**Gross Profit**
**£30.00**
**£20.00**
**£209.82**
**£95.33**
**£315.26**
**£2,703.22**
**£371.74**
**£508.61**
**£781.97**
**£165.54**
**£2.94**
**£216.38**|**£5,420.81**| ||| |**Less Expenses**|| |Education and Training
Education and Training (general)
£0.00
£0.00
£0.00
£339.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
Other Expenses
Business Insurance
£15.40
£0.00
£16.80
£16.80
£16.80
£16.80
£33.60
£0.00
£16.80
£16.80
£16.80
£16.80
Other Expenses
Repairs & Maintenance
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£51.82
£0.00
Supplies
Supplies (general)
£0.00
£723.46
£0.00
£0.00
£292.60
£0.00
£260.84
£0.00
£0.00
£0.00
£0.00
£0.00
Supplies
Supplies (general)
£0.00
£0.00
£0.00
£0.00
£27.48
£34.49
£0.00
£21.62
£8.96
£26.95
£0.00
£0.00
Uncategorized Expenses
Uncategorized Expenses (general)
£0.00
£300.00
£0.00
£0.00
£400.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00|**£339.00**

**£183.40**

**£51.82**
**£1,276.90**

**£119.50**

**£700.00**| |**Total Expenses**
**£15.40**
**£1,023.46**
**£16.80**
**£355.80**
**£736.88**
**£51.29**
**£294.44**
**£21.62**
**£25.76**
**£43.75**
**£68.62**
**£16.80**
**Net Profit (GBP)**
**£14.60**
**-£1,003.46**
**£193.02**
**-£260.47**
**-£421.62**
**£2,651.93**
**£77.30**
**£486.99**
**£756.21**
**£121.79**
**-£65.68**
**£199.58**|**£2,670.62**
**£2,750.19**| #Aviva: Public