2021-12-31-accounts

Trustees’ Annual Report for the period

From: 1[st] January 2021 Period start date To: 31[st] December 2021 Period end date

Charity name: Whitby Park Community Garden

Charity registration number: 1186825

Contents

Objectives and Activities ............................................................................................................................ 2 Achievements and Performance ................................................................................................................ 3 Financial Review ......................................................................................................................................... 4 Structure, Governance and Management ................................................................................................. 4 Reference and Administrative details ........................................................................................................ 5 Funds held as custodian trustees on behalf of others ............................................................................... 6 Exemptions from disclosure ....................................................................................................................... 6 Other optional information ........................................................................................................................ 6 Declarations ............................................................................................................................................... 6

Objectives and Activities

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SORP
reference
Summary of the purposes of Para 1.17 To advance education for the public benefit in
the charity as set out in its the subjects of horticulture, healthy eating,
governing document conservation of natural resources and
improvement of wildlife diversity, in particular
by providing opportunities for learning in and
around Whitby Park Community Garden.
To promote for the benefit of the inhabitants of
Cheshire West and Chester the provision of
facilities for recreation or other leisure time
occupation of individuals who have need of such
facilities by reason of their youth, age, infirmity or
disablement, financial hardship, or social and
economic circumstances or for the public at large
in the interests of social welfare and with the
object of improving the condition of life of the
said inhabitants.
Summary of the main Para 1.17 We have continued to deliver a 12 week
and 1.19
activities in relation to those ‘Gardening for All’ programme as part of
purposes for the public Cheshire’s Natural Health Service (ChNaHS) in
benefit, in particular, the collaboration with The Mersey Forest.
activities, projects or services The programme aims to promote participants
identified in the accounts. wellbeing and physical activity through social
engagement and advancement of people’s
education in the subjects of horticulture, healthy
eating, conservation of natural resources and
improvement of wildlife diversity, by providing
opportunities for learning in and around the
garden and wider Whitby Park. This has included
wood working, plant and tree identification, seed
planting, seeding transplants (repotting),
cultivation of fruit and vegetables from seed
through to maturity and harvesting.
During 2021 we completed the design and
construction of a large poly tunnel which The
Mersey Forest /ChNaHS purchased for us
during the pandemic.
The poly tunnel project involved a team of
volunteers who were involved in the design,
construction and installation of work benches,
paths which also included the commissioning
of a water harvesting and irrigation system.
Statement confirming Para 1.18 The trustees confirm that they have had regard to
whether the trustees have the Charity Commission’s guidance on public
had regard to the guidance benefit and have acted accordingly.
issued by the Charity
Commission on public benefit
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Additional information (removed optional)

Achievements and Performance

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SORP
reference
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Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The covid pandemic meant that we were still operating with reduced numbers for part of the year. Yet, we have still managed to develop and grow a strong volunteer team. Throughout the year:  29new participants registered to do the 12 week ‘Gardening for All’ programme  19,(two thirds) of those who registered went on to complete the 12-week programme.  12of those who completed the programme continued to volunteer every week.  alongside the existing10long term volunteers In total, there are now22regular/ long term volunteers who help to maintain the garden and work alongside new participants. The sessions (often personal and tailored for each participant):  Provide a range of activities to improve participants’ health and wellbeing, increase social connections and improve the local environment.  Provide a friendly and supportive environment where participants can connect with each other and their community.  Provide a learning environment that helps participants improve their self-esteem and confidence.  Support participants to access longer term volunteering opportunities.  Remove barriers to learning and improve skills that are required to access further employment and training. The garden is an important part of many peoples’ lives. Some volunteers have been coming to the garden every week for many years. All volunteers are always encouraged to take some fresh produce home to eat. The wider community also benefited from visiting the garden, engaging with volunteers, connecting with nature including having the opportunity to try fresh locally grown produce from the garden.

Additional information (removed optional)

Financial Review

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Review of the charity’s Para In part these financial results reflect a difficult
financial position at the end 1.21 year due to having to manage the pandemic
of the period (COVID19) risks and keeping volunteers and
customers safe.
Income of £1423.04 was generated from
charitable activities. The total income for the
period of £1423.04.
Of this income, £1,530.72 was spent on
charitable activities and administrative costs
along with purchasing supplies for the garden
and for our craft activities.
Creditors falling due at the end of the reporting
period was £0.
Overall, the charity made a loss of -£107.68 for
the period.
Statement explaining the Para The financial reserve policy is an estimated one
policy for holding reserves 1.22 year cost plus activities.
stating why they are held
Trustees place a maintain priority on maintaining
this in 2022 and will continue to review as the
charity progresses.
The trustees have assessed the major risks to
which the charity is exposed and are satisfied
that systems are in place to mitigate exposure to
the major risks.
Amount of reserves held Para £1,444.82
1.22
Reasons for holding zero Para None
reserves 1.22
Details of fund materially in Para None
deficit 1.24
Explanation of any Para Continued discussion are happening between
uncertainties about the 1.23 Cheshire West and Chester Council over the
charity continuing as a going renewal of a lease for the land as existing
concern documentation has been misplaced by the
council. We have still been unable to secure this
in 2021 due to council staff leaving. We have
reopened discussions again and will continue to
move forward in 2022.
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Additional information (removed optional)

Structure, Governance and Management

Description of charity’s trusts:		None
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution Foundation model constitution for a CIO

How is the charity constituted?(e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	voting members are the charity trustees only

Additional information (removed optional)

Reference and Administrative details

Charity name	Whitby Park Community Garden
Other name the charityuses	None
Registered charitynumber	1186825
Charity’s principal address	Whitby Hall Lodge, Stanney Lane, Ellesmere Port, Cheshire CH65 6QY England, UnitedKingdom.

Names of the charity trustees who manage the charity

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Dates acted if not Name of person
Trustee name Office (if any) for whole year (or body) entitled
to appoint trustee
(if any)
John Boden 09/12/2019
Nina Dales 09/12/2019
George Jones 09/12/2019
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Corporate trustees – None

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
n/a
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Funds held as custodian trustees on behalf of others

Funds held as custodian trustees on behalf	of others
Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (removed optional)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) John Boden

Position – Trustee

Date - 31[st] December 2021

ACCOUNTS SUMMARY 31 December 2021

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Main Current Account £2,233.56
Paypal Account £53.24
Associated Savings Account £0.04
Associated Current Account £30.30
Total Year End £2,317.14
Income £1,423.04
Expenses -£1,530.72
Total Year End -£107.68
Outstanding Debt £0.00
Starting Balance £2,424.82
Difference -£107.68
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Whitby Park Community Garden

Annual Accounts ending 31st December 2021

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Date Main Current Account Credit Debit Subtotals Subcategory Memo
01/01/2021 20-51-08 80439215 £0.00 £2,199.95 Starting Balance
04/01/2021 20-51-08 80439215 -£17.46 £2,182.49 Direct Debit HISCOX HISCOX PIB 9793306 DD
01/02/2021 20-51-08 80439215 -£15.40 £2,167.09 Direct Debit HISCOX HISCOX PIB 9793306 DD
01/03/2021 20-51-08 80439215 -£15.40 £2,151.69 Direct Debit HISCOX HISCOX PIB 9793306 DD
01/04/2021 20-51-08 80439215 -£15.40 £2,136.29 Direct Debit HISCOX HISCOX PIB 9793306 DD
13/04/2021 20-51-08 80439215 -£540.00 £1,596.29 Bill Payment D W FENCING CHESHI 12X10 WHITBY PARK BBP
19/04/2021 20-51-08 80439215 £3.00 £1,599.29 Counter Credit JOHN BODEN Cash Deposit BGC
19/04/2021 20-51-08 80439215 £50.00 £1,649.29 Counter Credit JOHN BODEN Cash Deposit BGC
21/04/2021 20-51-08 80439215 -£111.26 £1,538.03 Bill Payment JOHN BODEN LIGHTS SIGNS PAINT BB
04/05/2021 20-51-08 80439215 -£15.40 £1,522.63 Direct Debit HISCOX HISCOX PIB 9793306 DD
10/05/2021 20-51-08 80439215 £80.00 £1,602.63 Counter Credit JOHN BODEN Cash Deposit BGC
24/05/2021 20-51-08 80439215 £5.00 £1,607.63 Counter Credit AMAZON EUROPE CORE 7967453564889563 BGC
01/06/2021 20-51-08 80439215 -£15.40 £1,592.23 Direct Debit HISCOX HISCOX PIB 9793306 DD
07/06/2021 20-51-08 80439215 £50.00 £1,642.23 Counter Credit JOHN BODEN Cash Deposit BGC
24/06/2021 20-51-08 80439215 £100.00 £1,742.23 Counter Credit JOHN BODEN Cash Deposit BGC
01/07/2021 20-51-08 80439215 -£15.40 £1,726.83 Direct Debit HISCOX HISCOX PIB 9793306 DD
12/07/2021 20-51-08 80439215 £74.90 £38.81 £1,840.54 Counter Credit PAYPAL PPWDL4RCJ22222XQBA BG
12/07/2021 20-51-08 80439215 £50.00 £1,890.54 Counter Credit JOHN BODEN Cash Deposit BGC
29/07/2021 20-51-08 80439215 £50.00 £1,940.54 Counter Credit JOHN BODEN Cash Deposit BGC
02/08/2021 20-51-08 80439215 -£15.40 £1,925.14 Direct Debit HISCOX HISCOX PIB 9793306 DD
06/08/2021 20-51-08 80439215 £30.00 £1,955.14 Counter Credit JOHN BODEN Cash Deposit BGC
06/08/2021 20-51-08 80439215 £120.00 £2,075.14 Counter Credit JOHN BODEN Cash Deposit BGC
16/08/2021 20-51-08 80439215 £200.00 £2,275.14 Counter Credit PAYPAL PPWDL4RCJ222336GKA BG
16/08/2021 20-51-08 80439215 £15.00 £2,290.14 Counter Credit JOHN BODEN Cash Deposit BGC
26/08/2021 20-51-08 80439215 £30.00 £2,320.14 Counter Credit JOHN BODEN Cash Deposit BGC
01/09/2021 20-51-08 80439215 -£15.40 £2,304.74 Direct Debit HISCOX HISCOX PIB 9793306 DD
02/09/2021 20-51-08 80439215 £40.00 £2,344.74 Counter Credit JOHN BODEN Cash Deposit BGC
09/09/2021 20-51-08 80439215 £50.00 £2,394.74 Counter Credit JOHN BODEN Cash Deposit BGC
01/10/2021 20-51-08 80439215 -£15.40 £2,379.34 Direct Debit HISCOX HISCOX PIB 9793306 DD
04/10/2021 20-51-08 80439215 £111.90 £2,491.24 Counter Credit PAYPAL PPWDL4RCJ22242DZSS BG
04/10/2021 20-51-08 80439215 -£24.25 £2,466.99 Bill Payment JOHN BODEN AMZ GWATER TIMER BBP
04/10/2021 20-51-08 80439215 -£266.77 £2,200.22 Bill Payment JOHN BODEN SIMPLY PAVING 4628 BB
04/10/2021 20-51-08 80439215 -£245.86 £1,954.36 Bill Payment JOHN BODEN SIMPLY PAVING 3212 BB
06/10/2021 20-51-08 80439215 £200.00 £2,154.36 Remittance 43ELLESMERE PORT REM 43ELLESMERE PORT REM
06/10/2021 20-51-08 80439215 £30.00 £2,184.36 Counter Credit JOHN BODEN Cash Deposit BGC
01/11/2021 20-51-08 80439215 -£15.40 £2,168.96 Direct Debit HISCOX HISCOX PIB 9793306 DD
01/11/2021 20-51-08 80439215 £20.00 £2,188.96 Counter Credit JOHN BODEN Cash Deposit BGC
01/12/2021 20-51-08 80439215 -£15.40 £2,173.56 Direct Debit HISCOX HISCOX PIB 9793306 DD
06/12/2021 20-51-08 80439215 £60.00 £2,233.56 Counter Credit JOHN BODEN Cash Deposit BGC
31/12/2021 £2,233.56 TOTAL Remaing at year end in Main Current Account
£1,369.80 -£1,375.00 -£5.20
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Date Paypal Name Credit Debit Subtotals Type From Email Address
01/01/2021 Paypal £0.00 £38.81 Starting Balance
17/05/2021 iZettle AB £9.82 £48.63 Mass Payment Sale [e-mail]
31/05/2021 iZettle AB £5.89 £54.52 Mass Payment Sale [e-mail]
14/06/2021 iZettle AB £12.53 £67.05 Mass Payment Sale [e-mail]
28/06/2021 iZettle AB £6.68 £73.73 Mass Payment Sale [e-mail]
05/07/2021 iZettle AB £21.81 £95.54 Mass Payment Sale [e-mail]
12/07/2021 iZettle AB £18.17 £113.71 Mass Payment Sale [e-mail]
12/07/2021 Paypal -£113.71 £0.00 General Withdrawal Transfer [e-mail]
19/07/2021 iZettle AB £20.97 £20.97 Mass Payment Sale [e-mail]
26/07/2021 iZettle AB £74.66 £95.63 Mass Payment Sale [e-mail]
02/08/2021 iZettle AB £32.89 £128.52 Mass Payment Sale [e-mail]
09/08/2021 iZettle AB £55.86 £184.38 Mass Payment Sale [e-mail]
16/08/2021 iZettle AB £26.72 £211.10 Mass Payment Sale [e-mail]
16/08/2021 Paypal -£200.00 £11.10 General Withdrawal Transfer [e-mail]
23/08/2021 iZettle AB £41.76 £52.86 Mass Payment Sale [e-mail]
30/08/2021 iZettle AB £11.31 £64.17 Mass Payment Sale [e-mail]
06/09/2021 iZettle AB £28.89 £93.06 Mass Payment Sale [e-mail]
13/09/2021 iZettle AB £3.93 £96.99 Mass Payment Sale [e-mail]
20/09/2021 iZettle AB £14.91 £111.90 Mass Payment Sale [e-mail]
03/10/2021 Paypal -£111.90 £0.00 General Withdrawal Transfer [e-mail]
04/10/2021 iZettle AB £1.18 £1.18 Mass Payment Sale [e-mail]
18/10/2021 iZettle AB £2.95 £4.13 Mass Payment Sale [e-mail]
06/12/2021 iZettle AB £19.64 £23.77 Mass Payment Sale [e-mail]
27/12/2021 iZettle AB £29.47 £53.24 Mass Payment Sale [e-mail]
31/12/2021 £53.24 TOTAL Remaing at year end in Paypal
£53.24 £0.00 £14.43
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Date Associated Saving Account Credit Debit Subtotals Subcategory Memo
01/01/2021 20-29-50 63695565 £0.04 Starting Balance
31/12/2021 £0.04 TOTAL Remaing at year end in Ass Savings Account
£0.00 £0.00 £0.00
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Date Associated Current Account Credit Debit Subtotals Subcategory Memo
01/01/2021 20-20-46 60531561 £186.02 Starting Balance
01/03/2021 20-20-46 60531561 -£30.00 £156.02 Expenses cash advance G.Jones
18/03/2021 20-20-46 60531561 -£88.20 £67.82 Expenses Hews Gray
29/03/2021 20-20-46 60531561 -£11.27 £56.55 Expenses Burleydam Garden Centre
06/04/2021 20-20-46 60531561 -£2.28 £54.27 Expenses Rightway
06/04/2021 20-20-46 60531561 -£8.97 £45.30 Expenses Burleydam Garden Centre
08/04/2021 20-20-46 60531561 -£11.00 £34.30 Expenses Access Locks (Keys)
19/04/2021 20-20-46 60531561 -£4.00 £30.30 Expenses Access Locks (Keys)
31/12/2021 £30.30 TOTAL Remaing at year end in Ass Current Account
£0.00 -£155.72 -£155.72
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