## Trustees’ Annual Report for the period
**From: 9[th] December 2019 Period start date To: 31[st] December 2020 Period end date**
## **Charity name: Whitby Park Community Garden**
## **Charity registration number: 1186825**
## Contents
Objectives and Activities .......................................................................................................................... 2 Achievements and Performance .............................................................................................................. 3 Financial Review ....................................................................................................................................... 4 Structure, Governance and Management ................................................................................................ 4 Reference and Administrative details ...................................................................................................... 5 Funds held as custodian trustees on behalf of others ............................................................................. 5 Exemptions from disclosure ..................................................................................................................... 6 Other optional information ...................................................................................................................... 6 Declarations .............................................................................................................................................. 6
## **Objectives and Activities**
||||
|---|---|---|
||SORP
reference||
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|To advance education for the public benefit in
the subjects of horticulture, healthy eating,
conservation
of
natural
resources
and
improvement of wildlife diversity, in particular by
providing opportunities for learning in and
around Whitby Park Community Garden.
To promote for the benefit of the inhabitants of
Cheshire West and Chester the provision of
facilities for recreation or other leisure time
occupation of individuals who have need of such
facilities by reason of their youth, age, infirmity or
disablement, financial hardship, or social and
economic circumstances or for the public at large
in the interests of social welfare and with the
object of improving the condition of life of the said
inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|Due to the global COVID pandemic the
following activities have been provided as
when it has been legal and possible to deliver.
We have continued to deliver a 12 week
‘Gardening for All’ programme as part of
Cheshire’s Natural Health Service (ChNaHS) in
conjunction with The Mersey Forest. The
programme
aims
to
promote
participants
wellbeing and physical activity through social
engagement and advancement of people’s
education in the subjects of horticulture, healthy
eating, conservation of natural resources and
improvement of wildlife diversity, by providing
opportunities for learning in and around the
garden and wider Whitby Park. This has included
wood working, plant and tree identification, seed
planting,
seeding
transplants
(repotting),
cultivation of fruit and vegetables from seed
through to maturity and harvesting.
At the end of 2020 we started a project to build a
new outdoor shed thanks to funding from
Cheshire West and Chester councillors.
This involved several volunteers being involved
in preparing the ground works, laying hardcore
and providing a foundation for the new shed
arriving Q1 2021.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had regard to
the Charity Commission’s guidance on public
benefit and have acted accordingly.|
**Additional information (removed optional)**
## **Achievements and Performance**
||||
|---|---|---|
||SORP
reference||
|Summary of the main
achievements of the charity,
identifying the difference
the charity’s work has made
to the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para
1.20|14 x new participants registered during the year
and 5 of them completed the 12-week
programme.
15 x regular volunteers also attended sessions
when possible, alongside the new participants.
NB. The covid pandemic lockdowns meant that
the site was closed for several months and
when it was open, we had to operate with
reduced numbers.
The sessions (often personal and tailored for
each participant):
•
Provide a range of activities to improve
participants’ health and wellbeing,
increase social connections and improve
the local environment.
•Provide a friendly and supportive environment
where participants can connect with each other
and their community.
•Provide a learning environment that helps
participants improve their self-esteem and
confidence.
•Support participants to access longer term
volunteering opportunities.
•Remove barriers to learning, and, improve
skills that are required to access further
employment and training.
The garden is an important part of many
peoples’ lives. Some volunteers have been
coming to the garden every week for many
years.
All volunteers are always encouraged to take
some fresh produce home to eat.
The wider community also benefited from
visiting the garden, engaging with volunteers,
connecting with nature and have the opportunity
to try fresh locally grown produce from the
garden.|
## **Additional information (removed optional)**
## **Financial Review**
|**Financial Review**|||
|---|---|---|
||||
|Review of the charity’s
financial position at the
end of the period|Para
1.21|Income of £2,912.31 was generated from
charitable activities, with a further £1,400.00
being raised through a fundraising application
from Cheshire West and Chester. A carry over
from the association to the charity was £440.00
This amounts to a total income for the period of
£4752.51.
Of this income, £2,327.49 was spent on
charitable activities and administrative costs
along with purchasing supplies for the garden
and for our craft activities.
Creditors falling due at the end of the reporting
period was £540.00.
Overall, the charity made a profit of £1444.82 for
the period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para
1.22|The financial reserve policy remains at an
estimated one-year cost plus activities.
Trustees place a high priority on maintaining this
in 2021 and will continue to review as the charity
progresses.
The trustees have assessed the major risks to
which the charity is exposed and are satisfied
that systems are in place to mitigate exposure to
the major risks.|
|Amount of reserves held|Para
1.22|£1,444.82|
|Reasons for holding zero
reserves|Para
1.22|None|
|Details of fund materially in
deficit|Para
1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para
1.23|Continued discussion are happening between
Cheshire West and Chester Council over the
renewal of a lease for the land as existing
documentation has been misplaced by the
council. We are expecting to conclude this
discussions in 2022.|
## **Additional information (removed optional)**
## **Structure, Governance and Management**
||||
|---|---|---|
|Description of charity’s
trusts:||None|
|Type of governing document
(trust deed,royalcharter)|Para 1.25|
Constitution
Foundation modelconstitution fora CIO|
|How is the charity
constituted?(e.g
unincorporated
association,CIO)|Para 1.25|CIO|
Trustee selection methods Para 1.25 voting members are its charity trustees including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
## **Additional information (removed optional)**
## **Reference and Administrative details**
|||
|---|---|
|Charity name|Whitby Park Community Garden|
|Other name the charityuses|None|
|Registered charitynumber|1186825|
|Charity’s principal address|Whitby Hall Lodge, Stanney
Lane, Ellesmere Port,
Cheshire CH65 6QY
England, United Kingdom.|
|||
**Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany) **|
|---|---|---|---|
|John Boden||09/12/2019||
|Nina Dales||09/12/2019||
|George Jones||09/12/2019||
Corporate trustees – None
Name of trustees holding title to property belonging to the charity
|Name of trustees holding title|to property belonging to the charity||
|---|---|---|
||||
|**Trustee name**|**Dates acted if not for wholeyear**||
|**n/a**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity None
n/a n/a
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (removed optional)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** John Boden
**Position –** Trustee
**Date** - 1[st] December 2021